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YORK SUBURBAN SCHOOL BOARD
Combined Planning Committee and Regular Monthly Meeting
July 20, 2015 - 7:00 PM
Ronald H. Provard Education Center

   
M I N U T E S
(Approved on August 17, 2015)

  1. General Business 

    Call to Order
     - Mr. Miller 

    1. Pledge of Allegiance to the Flag 

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call  

      Members present - Jennifer Clancy, Ellen Freireich, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer

      Members not present - Emily Bates, Lynne Leopold-Sharp, Elizabeth Huh (Student Representative)
    3. Mr. Miller asked for a moment of silence after reporting the accidental death of YS 2012 graduate, Lauren Bajorek, while studying abroad in Spain.

    4. Public Comment  

      An opportunity was provided for public comment. 

      Todd Butz, 1455 Virginia Avenue; introduced his wife, Barbara Butz, his son, Spencer, and his daughter, Pearl. Pearl is student at Indian Rock Elementary and is pursuing gymnastics beyond expectations of parents. Parents are asking for consideration to schedule one-half day of cyber school and one-half day (afternoon) at elementary school to allow for gymnastics training during the morning. Information was shared about Pearl's involvement in gymnastics and her academic background (handout) was shared with the Board.

      Mr. Miller commented that the Board will take this request into consideration next month.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of June 15, 2015. [Public Comment; Approval as submitted/corrected]

      Mr. Miller reported above and the minutes were approved as presented.
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of June 30, 2015
     [File for audit]

    1. Treasurer's Report (All Funds)
    2. Condensed Board Summary Report - General Fund Revenue
    3. Condensed III Board Summary Report - General Fund Expenditures Report
    4. Condensed III Board Summary Report - Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report - General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers  

      Motion, Posenau, Second, Schroeder; Approval of the Financial Reports, A, B, D, F, G.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.

      Motion, Posenau, Second, Schroeder; Approval of the Financial Reports, C and E.  

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 6-0-1. 
  3. Board President's Report - Mr. Miller

    1. Executive Session.  The Board met in Executive Session on June 15, 2015 following the Regular Monthly Meeting and prior to this evening's meeting for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.
    2. Response to Prayer Request.  It is unconstitutional to begin a public school board meeting with a prayer. Government endorsement of prayer in a public school setting violates the Establishment Clause.

      Mr. Miller reported above.

      Dr. Merkle will make contact with the community member that made this request last month and share the above information.
    3. Mr. Miller announced that there is potential for new hires and the August 3 Planning Committee meeting may be announced as a voting meeting. 
  4. Superintendent's Report - Dr. Merkle 

    1. Student Enrollment Report  

      Dr. Merkle reported above and provided an explanation on classes that are being closely monitored including reviewing trends in enrollment for the last three years, specifically Kindergarten and East York 5th Grade.
    2. Final Report for Graduating Class 

      Dr. Merkle reported above.

      A discussion continued and a request for comparison for last ten years was requested.

      Dr. Merkle responded that the Administration will research and respond to the Board members.
    3. Title change:  Secretary to Administrative Assistant 

      Dr. Merkle reported above and noted that job descriptions will be revised this year.

      Motion, Shaffer, Second, Schroeder; Approval of above.

      A discussion continued and points were - revising job descriptions will take place to update new position title and also any other revisions that are necessary.

      Solicitor Brooke Say concluded the discussion stating that she is glad to see this revision is taking place because sometimes this process is forgotten.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0. 
    4. PSSA Cut Scores.  The PA Department of Education informed all school districts via a letter dated July 13 that the implementation of "new, more rigorous standards have resulted in lower standardized test scores, particularly in Mathematics."

      Dr. Merkle reported above. The administrators have received this type of information and we have expected this information. Board, staff, students and community need to be educated on these new standards. The Administration will also do the comparison to other schools in the state once scores are received.

      A discussion continued about changes and adjustments that occur every year from PDE with standardized testing.
    5. Recommendation to add an ESL Teacher Position in lieu of Lincoln Intermediate Unit Contract.  The Administration recommends Board approval of the elimination of one ESL teacher position from the LIU contract and the addition of one ESL teacher position employed by the District.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Dr. Merkle reported above and noted that ESL numbers continue to increase rather dramatically. One of the ESL teachers from LIU retired recently and we will have a cost savings over time. It is a crucial position at this time. We have identified 35 ESL students at Yorkshire.

      Motion, Shaffer, Second, Sears; Approval of above.

      A discussion continued and points were - there will not be difficulty filling this position and the question remains if the new hire will be available for opening day; anticipated savings will take place with the domino effect, not necessarily with this hire.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.

    6. The Administration recommends approval of the following two foreign exchange students at the high school for 2015-16.
      1. Nagy Csenge Edua.  Nagy is a native of Hungary and currently attends Debreceni Reformatus Kellegium Doczy Gimnaziuma. She is sponsored by the Rotary Club of York and will reside with three York Suburban families during the 2015-16 school year. Nagy's first home placement will be with Joseph and Amber Seidel, 1679 Sleepy Hollow Road.
      2. Marina Branco Lopes Corte Real.  Marino is a native of Brazil and currently attendsCentro De Ensino Darwin Guarapari. She is sponsored by ICES, International Cultural Exchange Services, and will reside with the Mellinger family during the 2015-16 school year. Tyler and Nikole Mellinger live at 1028 Hill Street.

        [Motion; Discussion; Public Comment; Roll Call Vote]

        Dr. Merkle reported above 

        Motion, Schroeder, Second, Posenau; Approval of above.

        An opportunity was provided for public comment and there was none at this time.

        Roll Call Vote, all present, yes. Motion carried 7-0.
    7. Early Learning Partnership Update

      Dr. Merkle reported a partnership plan has been developed with Hildebrandt and is embedded in District Goal #4 and regular updates will be provided to the Board. There are close to 90 students enrolled in the program. There is a full class at both Valley View and Yorkshire for pre-school and the Administration sees this as the beginning of the growth of a program. There will be a full class of both morning and afternoon kindergarten enrichment classes at Valley View and Yorkshire with the possibility of opening a second one at Valley View. There looks to be a small class of before and after school class at each of the elementary schools, previously called latchkey program. There clearly was a need in the community. Dr. Merkle responded to some questions by Board members - classes are up to 14 students depending on age of class; separate outside entrances will be utilized as previous for these programs.
  5. Business Office Report - Ms. Mason 

    1. The Administration recommends approval of the advertising and soliciting of bids for the Auxiliary Gym at the High School.  

      Auxiliary Gym Estimate
      Auxiliary Gym Floor Plan

      [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above.

      Motion, Schroeder, Second, Shaffer; Approval of above.

      A discussion continued and points were - condensation was cause of troubles with floor and original estimated replacement cost was $70,000, suggestion to take base bid for auxiliary gym and break it up a little more to understand what is absolutely necessary to repair the floor, the estimated cost of $348,000 is a surprise; Board is not approving costs this evening, only advertising and soliciting of bids; #1 through #4 is removing items; suggestion for itemized base bid of #1 through #4 and #7 together and break out #5 and #6.

      Motion, Schroeder, Second, Shaffer; Amendment to motion for base bid being #1 through #4 and #7 and have #5 and #6 as itemized part of the base bid in addition to the alternates listed above.

      A discussion continued and points were - sometimes it costs more to bring contractors back in for a project; the logic for #5 were considered as part of base bid because the current sound system in the gym is embarrassing at athletic events as it is antiquated and needs to be replaced and #6 allows for classroom opportunities in that space; this space will not benefit District volleyball or basketball events, it would benefit the JV Volleyball Tournament; the estimated costs are from Tim Debes, Architect, with Nutec Group.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0. 
    2. The Administration recommends approval of the contract with Apple Nissan for a three year lease for a Nissan Sentra for Drivers Ed. The monthly payments will be $274.58.  [Motion; Discussion; Public Comment; Roll Call Vote] 

      Ms. Mason reported above. 

      Motion, Clancy, Second, Freireich; Approval of above.

      A discussion continued and points were - this contract is a savings of $19 per monthly lease payment; the lease does include full service with maintenance and no gasoline.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0. 
    3. The Administration recommends approval of the Scheduled Service Agreement with Trane for the East York Elementary site, York Suburban High School site and York Suburban Middle School site for eight (8) years.  In prior years this has been a three year agreement.  With this agreement we have built in repair costs, service costs, automatic five year warranties and additional discounts.  [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reported above 

      Motion, Schroeder, Second, Shaffer; Approval of above.

      A discussion continued and points were - the budgetary impact remains relatively the same, since the chillers have been installed we have had three year contracts previously, these contracts were not brought to the Board previously.

      Dr. Merkle reported the Administration will provide the cost of this annual service agreement to Board members.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.  

      Later in the meeting it was reported the cost of the annual service agreement is $20,000 to $25,000 over the 8 year span.

    4. Informational:
      1. Facilities Projects Update

        Mr. Girling gave a report - Indian Rock roof is 100% complete, contractors continue on miscellaneous metal work, phenomenal job on this project, one of the best crews we have had, project to be complete on August 10; High School track project is on schedule, base of track is installed, macadam work is being completed, next week the track surface will be put on the base, very good contractor, surface of track will be black; High School facade project continues, contractor is trying different products to meet our expectations; High School masonry work has started with first phase; High School secure entrance project is on schedule, very pleased with the progress, delivery of doors may be a tight push for contractors; Valley View sprinkler system project is on schedule, final completion date is August 17 and should be up and running for start of school; High School fitness room is essentially done, all work was done and coordinated in house with various contractors, very pleased with the outcome.
      2. Donation from Valley View Elementary PTO in the amount of $1,726.56 - $1,256.64 for the transportation for various field trips and $469.92 transportation for Kindergarten and 1st Grade field trips to Perrydell Farms and Flinchbaughs Orchard respectively. 
      3. Donation from Indian Rock Elementary PTO in the amount of $6,094.54 - $3,750 for soccer goals and $2,344.54 for the transportation for various field trips.
      4. Donation of a Buffet Bb Clarinet and a Buffet A Clarinet matching set, a Buffet Crampon Evette & Schaeffer Model Bb Clarinet and a Leblanc Paris Clarinet for a total estimated value of $3,000 from Bruce Bushwick and Lisa Levin.

        Ms. Mason reported above three items.
  6. Student Board Representative Report - Miss Huh

    No Report

  7. Committee Reports - Mr. Miller

    1. Academic Standards & Curriculum Committee Report - Mrs. Clancy

      The minutes of March 19 are provided.

      Mrs. Clancy reported above.
    2. Communications Committee Report - Mrs. Schroeder

      The minutes of May 4 are provided.

      Mrs. Schroeder reported above and the next meeting is September 1 at 4:00 PM.
    3. Facilities Committee Report - Mrs. Freireich

      The minutes of March 18 are provided.

      Mrs. Freireich reported above and the next meeting is Wednesday, July 22, at 4:30 PM.
    4. Personnel Committee Report - Ms. Shaffer 

      Consent Agenda  [Reminder, there is an Addendum at the end of the agenda.  You have before you the Personnel Report which includes resignation, appointments, employment, transfers, building re-assignments, re-appointment of spring coaches, volunteer coaches and substitutes. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      Motion, Shaffer, Second, Schroeder; Approval of consent agenda items of the Personnel Committee Report and the items on the Addendum.

      An opportunity was provided for public comment and there was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.  

      Dr. Merkle thanked the Board for their indulgence for having an addendum this evening with personnel items. With the new regulations on needing background checks, the Human Resources office needs this extra time for thoroughness.

      Dr. Merkle introduced Amber Krzanowski, Allyson Gable, and Scott Weaver, in attendance this evening.

      1. Resignation
        1. Recommend Board approval of the resignation of Ashley Baisch, full time substitute music teacher at the High School for the first semester, effective July 6, 2015.
        2. Recommend Board approval of the resignation of Karen Sides, Secretary to the Principal at Yorkshire Elementary, effective June 15, 2015.
      2. Appointments
        1. Recommend the appointment of Mary Collins as High School Assistant Link Crew Advisor at the salary of $660 which represents Step 1 of the Extracurricular Salary Schedule.
        2. Recommend the appointment of Shannon Metzler as High School Trojan Theatre Director at the salary of $2,400 which represents Step 1 of the Extracurricular Salary Schedule.
      3. Employment
        1.  

          Name:

          Amber J. Krzanowski

           

           

          Education:

          Laurel Valley Middle High School, Diploma; St. Vincent College, B.A. in English; St. Vincent College, M.S. in Education, Special Education

           

           

          Certification:

          English 7-12

          Special Education N-12

           

           

          Contract:

          Temporary Professional Contract

           

           

          Salary:

          $61,600 – M.S. – Step 1

           

           

          Assignment:

          Learning Support – High School

           

           

          Effective:

          2015-2016

           
        2. Recommend the employment of Marissa Caldwell as a full-time substitute half-day English teacher at the high school for Alyce Keene, effective for the 2015-2016 school year at the salary of $25,712.50 which represents Step 1 of the Bachelor's Schedule. Salary is pro-rated based on 50% employment. Ms. Keene is on a temporary assignment as K-12 Technology Integrator.
        3. Recommend the employment of Brian Marshall as First Assistant Football Coach at the salary of $6,032 which represents Step 4 of the Extracurricular Salary Schedule.
        4. Recommend the employment of Emily Neff, who is currently a 50% Reading Specialist, as a full-time Reading Specialist at the salary of $77,000 (M.S. + 15 - Step 13) beginning with the 2015-16 school year.
        5. Recommend the employment of Kathy Pavoncello as Administrative Assistant to the Principal at Yorkshire Elementary at the hourly rate of $15.32, effective August 3, 2015.
        6. Recommend the employment of Catriona Smith as a long term substitute librarian at East York Elementary and Yorkshire Elementary from August 17, 2015 through September 2, 2015 and September 8, 2015 through September 30, 2015 at the daily rate of $105.
      4. Transfers
        1. Recommend the transfer of Robert Haynes, custodian, from a Level 3 position to a Level 2 position at the hourly rate of $14.35, effective August 3, 2015. Mr. Haynes will also be a lead custodian at the stipend of $200 per year (to be pro-rated based on an effective date of August 3, 2015).
        2. Recommend the transfer of Glenn Weirich, custodian, from a Level 2 position to a Level 3 position effective August 3, 2015. Because this move is an involuntary transfer, Mr. Weirich will keep the Level 2 hourly rate, but will not receive the $200 lead custodian stipend.
      5. Building Re-Assignments for 2015-2016

        Name

        2014-2015 Building Assignment

        2015-2016 Building Assignment

        Adamy, Brandi

        High School

        Middle  School

        Anderson, Susan

        Valley View/Indian Rock/ Yorkshire

        Valley View/Indian Rock

        Barrett, Katie

        Valley View/Indian Rock/Yorkshire

        Valley View/Indian Rock

        Beach, John

        High School

        High School/Middle School

        Breen, Lori

        High School/East York

        East York/Yorkshire

        Coppersmith, Sarah

        Indian Rock

        Valley View

        Coy, Michael

        High School/Middle School

        High School

        Crawford, Dianne

        Valley View/Yorkshire

        Valley View/High School

        Evans, Jamie

        Middle School

        Middle School/Yorkshire

        Gentzyel, Brian

        Middle School/East York/Yorkshire

        Middle School/Valley View/Yorkshire

        Haynes, Robert

        East York/Yorkshire

        Middle School

        Husler, Matthew

        High School East York/Valley View

        High School/East York

        Jansen, Shane

        High School

        High School/Middle School

        Ketterman, Pamela

        Indian Rock

        Middle School

        Kreiser, Aaron

        High School

        Indian Rock

        Lopez, Lillian

        Middle School

        High School

        Love, Nicole

        Middle School

        East York/Yorkshire

        Marshall, Brian

        East York/High School/Indian Rock

        East York/High School/Yorkshire

        Milkowski, Elizabeth

        High School/Valley View

        High School

        Ohl, Jeffery

        Middle School/High School

        Middle School

        Payne, Scott

        Middle School/Yorkshire

        Middle School

        Peritz, Beth

        Indian Rock

        Valley View

        Price, Hazel

        East York

        Middle School

        Robinson, Joseph

        High School

        High School/Middle School

        Shearer, Carole

        High School/Middle School

        High School

        Toner, Janet

        Middle School/Yorkshire

        Middle School

        Weirich, Glenn

        Middle School

        East York

        Weld, Jesse

        High School/Valley View

        High School/Valley View/Yorkshire

        Willson, Kevin

        High School/Valley View

        High School

         
      6. Re-Appointment of Spring Coaches for 2015-2016

        Kent Gable, Head Golf, Step 4, $4,318

        Mr. Gable was incorrectly approved at the salary of $6,483 at the June 15, 2015 Board meeting.
      7. Volunteer Coaches for Fall 2015-2016

        Scott Toman

        Football

        Scott Toman

        Girls Tennis

        Michael Jackson

        Cross Country

        Jeffery Ohl

        Cross Country

        Adam Walton

        Cross Country

        Christine Krebs

        Cross Country

        Kate Leik

        Cross Country

        Katelyn Balmer

        Cross Country

        Erin Kerchner

        Girls Soccer

        Jamie Evans

        Girls Volleyball

        Oliver Good

        Girls Volleyball

        Dee Chambers

        Girls Volleyball

        Gina Neiderer

        Girls Volleyball

        Anna Meerbach

        Field Hockey

        Patricia Selegrath

        Cheerleading

         
      8. Substitutes for 2015-2016

        Mary Loyer
        Diane Lupinetti
        Nicole Mostert
    5. Additional Committee Reports  
  8. Lincoln Intermediate Unit Board Report - Mr. Sears

    The "...by Dawn's Early Light", highlights of the LIU Board meeting of June 30, is provided.

    Mr. Sears reported above and provided additional information about the Basic Education Funding Campaign presentation given by Dr. Thew. Mr. Sears provided information from his own research on the Basic Education Funding Formula.

    A discussion continued and points were - once the business office reviews information and can analyze Mr. Sears' information, could a contact be made with our legislators?; the business office is viewing webinars from PA Association of School Business Officials.

    Mr. Miller concluded the discussion asking if the Administration could make a presentation at the August 3 Planning Committee meeting on the Basic Education Funding Formula and State Budget. The Board and Administration agreed.

  9. York Adams Academy Report - Mrs. Freireich

    No Report

  10. York Area Tax Bureau Report - Ms. Mason

    No Report

  11. York County School of Technology - Mrs. Schroeder

    Mrs. Schroeder reported enrollment is at capacity at YCST and asked about the missing Mini Board Reports. Dr. Merkle replied the Administration will contact YCST.

  12. Recognition of Visitors  

    Mr. Miller recognized the visitors in attendance this evening.

  13. Board Meeting and Committee Schedule  

    Mr. Miller reported above.

  14. Public Comment  

    An opportunity was provided for public comment. There was none at this time.
     

  15.  Adjournment  

    The meeting was adjourned at 8:11 PM.


    THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

    An Executive Session was held.



    ADDENDUM  

    TO:                 Members of the York Suburban School Board

    FROM:           Michele A. Merkle, Ed.D, Superintendent

    DATE:            July 20, 2015

    SUBJECT:    Addendum to the Agenda for the Board Meeting of July 20, 2015


    VII.   Committee Reports


              D.   Personnel Committee Report - Ms. Shaffer

                     3.  Employment

                          g.

    Name

    Allyson H. Gable

     

     

    Education

    Dallastown Area High School, Diploma; Kutztown University, B.S. in Special Education/Elementary Education

     

     

    Certification

    Special Education PK-8

    Grades 4-8 (All subjects 4-6, Science 7-8)

    Grades 4-8 (All subjects 4-6, English Language Arts and Reading 7-8)

     

     

    Contract

    Temporary Professional Contract

     

     

    Salary

    $25,712.50 (Salary is pro-rated based on 50% employment) – B.S. – Step 1

     

     

    Assignment

    Learning Support – Indian Rock Elementary

     

     

    Effective

    2015-2016


                              h.

    Name

    Scott J. Wagner

     

     

    Education

    Loyola Blakefield High School, Diploma; York College of Pennsylvania, B.S. in Secondary Education Mathematics; Walden University, M.S. in Education, Math 6-8

     

     

    Certification

    Mathematics 7-12

     

     

    Contract

    Temporary Professional Contract

     

     

    Salary

    $65,600 – M.S. – Step 5

     

     

    Assignment

    Mathematics – Middle School

     

     

    Effective

    2015-2016


                         i.  Recommend the employment of Allyson Gable as a half-time Learning Support Aide at Indian Rock Elementary School effective for the 2015-2016 school year at the hourly rate of $10.50.

           7.  Volunteer Coaches for Fall 2015-16 (additional coach)

    Chad Garner

    Football


          9.   (Revised) Re-Appointment of Extra-Curricular/Co-Curricular Advisor for 2015-16

    LAST

    FIRST

    POSITION

    STEP

    SALARY

    McAuliffe

    Molly

    MS Musical Choreographer

    Step 3

    $1,024

     

     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.