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YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 18, 2016 - 7:00 PM
PROVARD EDUCATION CENTER


An Executive Session was held at 6:45 PM.


M I N U T E S

 (approved on September 26, 2016)

  1. General Business

    Call to Order - Ms. Leopold-Sharp
    1. Pledge of Allegiance to the Flag  

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call   

      Members present - Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Cathy Shaffer and Michael Thoman

      Members not present - Emily Bates, Lois Ann Schroeder, Peyton Stuart (Student Representative)
    3. Moment of Silence - We will take a moment of silence out of respect for the recent loss of two students. A York Suburban High School student died on July 3 and a student in the York Suburban High School autistic support room died on July 6.

      A moment of silence was held.
    4. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.
    5. Discussion and Action on Board Minutes.  Approval of the Minutes of the Combined Planning Committee Meeting and Regular Monthly Meeting of June 20, 2016.  [Public Comment; Approval as submitted/corrected]

      Ms. Leopold-Sharp announced the minutes were approved as submitted.
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of June 30, 2016  [File for audit]
    1. Treasurer's Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report - Capital Project, Capital Reserve, Food Service
    5. Check Summary Report - General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
  3. Board President's Report - Ms. Leopold-Sharp
    1. Appointment of Voting Delegates to participate in the PA School Boards Association Delegate Assembly Meeting on Saturday, October 15, 2016 as part of the PASA-PSBA School Leadership Conference.  [Motion; Discussion; Roll Call Vote]

      Ms. Leopold-Sharp reported above. Mrs. Freireich and Mr. Robinson have requested to serve as Legislative Representatives.

      Motion, Shaffer, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
    2. The Board met prior to this evening's meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of legal consultation. No official action was taken.

      Ms. Leopold-Sharp reported above.
  4. Superintendent's Report - Dr. Merkle
    1. Final Report for Graduating Class  

      Dr. Merkle reported above.
    2. Student Enrollment Report  

      Dr. Merkle reported above. There are no Kindergarten numbers listed on the report and at this time, the Kindergarten numbers are 102 at Yorkshire and 72 at Valley View. There is no explanation for the disparity and the Administration is hoping this is not the beginning of a trend. Overall, looking at registration numbers, 25% fewer new students have registered compared to last year at this time.   
    3. Overview of District Volunteers - Policy 916  

      Dr. Merkle reviewed above.

      A discussion continued and points were - Ephrata Area School District has a successful program with tax credits for volunteering and the suggestion was made to put on a future Board agenda discussion; it it generally believed that the recruitment struggles for PTOs to get volunteers is less about the new legislation and more about the difficulty with some families having both parents working and unable to support the school activities.

      Ms. Leopold-Sharp asked the Board about discussing the tax credit program for volunteers and it was agreed to have a discussion in the future. 
    4. Personnel Management Report  

      Dr. Merkle reported above. 
    5. The Administration recommends approval of the following two foreign exchange students at the High School for 2016-17.
      1. Juan Mirete.  Juan is a native of Spain and currently attends IES Licenciado Francisco Cascales. He is sponsored by World Heritage and will reside with the Clarke family during the 2016-17 school year. Aimee and James Clarke live at 143 Shelbourne Drive and currently have two York Suburban students. Jeffrey, who will be a fourth grader, attends Indian Rock Elementary, and Kevin, who will be a seventh grader, attends the Middle School.
      2. Mert Danisman.  Mert is a native of Turkey and currently attends Sinav Anadolu College. He is sponsored by the Rotary Club of York and will reside with three York Suburban families during the 2016-17 school year. Mert's first home placement will be with Joseph and Amber Seidel, 1679 Sleepy Hollow Road. The Seidels have two children in the district, Gelisse who will be a seventh grader at the Middle School and Byron who will be a fifth grader at Indian Rock Elementary.

        [Motion; Discussion; Roll Call Vote]

        Dr. Merkle reported above.

        Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

        A discussion continued and the point was - the organization does the placement of students and placement with families of high school students is not always possible. 
    6. The Administration recommends Board approval of the overnight field trip request for High School Band, Choir, Orchestra and Color Guard.  [Motion; Discussion; Roll Call Vote]

      Motion, Shaffer, Second, Eden; Approval.

      A discussion continued and points were - this opportunity may be expensive for some of the families and there are a number of fund raisers and families may make application for financial assistance; there is less pressure for students to participate now without the competition component.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.
    7. The Administration recommends the immediate return from expulsion of Student #212513. This student was expelled as a result of an administrative recommendation resulting from a hearing conducted by Dr. Merkle on April 17, 2015. The Administration recommends a return to York Suburban because of the positive progress made by the student as reported by River Rock Academy.  [Motion; Roll Call Vote]

      Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

      Additional items are on the Addendum at the bottom of the agenda.
  5. Personnel Committee Report - Ms. Bates

    Please note there is an Addendum at the bottom of agenda.

    Consent Agenda  [You have before you the Personnel Report which includes resignation, employment, building re-assignment, volunteer coaches, band volunteer and appointment.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Motion, Shaffer, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

    Dr. Stoltz introduced Cheryl Bowman in attendance this evening.

    Mrs. Hasenfuss introduced Charmanique Gingles in attendance this evening.

    Dr. Krauser introduced Matthew Moran in attendance this evening.

    Dr. Merkle reported that Joshua Fisher was unable to attend the meeting this evening.
    1. Resignation

      Recommend Board approval of the resignation of Morgan Waddell as a high school math teacher effective July 13, 2016.
    2. Employment
      1. Recommend the employment of Cheryl Bowman, who is currently a 50% Kindergarten Teacher at Yorkshire Elementary, as a full-time First Grade Teacher at Yorkshire Elementary at the salary of $65,700 (M.S. – Step 4) beginning with the 2016-2017 school year.
      2. Recommend the employment of Charmanique Gingles as a full-time substitute School Nurse at the Middle School and Yorkshire Elementary for the 2016-2017 school year at the salary of $53,200 (B.S. – Step 1).
      3. Recommend the employment of Amy Johns as an Instructional Support Aide at the Middle School at the hourly rate of $10.50 effective August 17, 2016.
      4. Recommend the employment of Diana Loomis as a Middle School Office Aide at the hourly rate of $10.50 effective August 15, 2016.
      5. Recommend the employment of Rachael Schwimer as an Instructional Support Aide at Indian Rock Elementary at the hourly rate of $10.50 effective August 17, 2016.
      6. Recommend the employment of Heidi Woodrome as an Instructional Support Aide at Indian Rock Elementary at the hourly rate of $10.50 effective August 17, 2016.
    3. Building Re-Assignment for 2016-2017

      Name

      2015-2016 Building Assignment

      2016-2017 Building Assignment

      Scott Wagner

      Middle School

      High School

    4. Volunteer Coaches for Fall 2016-2017

      Nathan Hoover

      Golf

      Malena Sanders

      Girls Tennis

      Scott Toman

      Girls Tennis

      Mark O’Reilly

      Girls Tennis

      Erin Kerchner

      Girls Soccer

      Justin Krebs

      Cross Country

      Christine Krebs

      Cross Country

      Adam Walton

      Cross Country

      David Mitchell

      Cross Country

      Natalie Mitchell

      Cross Country

      Kate Leik

      Cross Country

      Patricia Murray

      Cross Country

      Tracy Smith

      Cross Country – Junior High

      Chad Garner

      Football – High School

      Cody Waltimyer

      Football – Junior High

      Alexis Snell

      Cheerleading

      Gina Neiderer

      Girls Volleyball

      Jamie Evans

      Girls Volleyball

      Oliver Good

      Girls Volleyball

    5. Band Volunteer for 2016-2017

      Joshua Lofties
  6. Business Office Report - Ms. Mason
    1. The Administration recommends Board approval of the contract with Core Design Group for Security Renovations at Yorkshire and Valley View Elementary Schools for a total of $10,000.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Thoman; Approval.

      A discussion continued and points were - the complete original plan had an approximate cost of $72,000; Core Design Group estimates this renovation to include an air lock door alternate would cost an additional $59,000 and would include additional footers, electric heat and lighting and those additions would take the project to a different level; the design is a basic design and no schematic is available for viewing at this time; the bids will be prepared separately; a sidewalk to the door at Yorkshire is part of the plan.

      Roll Call Vote, all present, yes. Motion carried 7-0.
    2. The Administration recommends Board approval of advertising and soliciting of bids for Security Renovations at Yorkshire and Valley View Elementary Schools.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Shaffer; Approval.

      There was an opportunity for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.
    3. The Administration recommends Board approval of the Change Order from East Coast Contracting for the Middle School Cafeteria in the amount of $35,451.97 for the additional work to be performed in the kitchen area on the floor.  [Motion; Discussion; Roll Call Vote].

      Motion, Freireich, Second, Shaffer; Approval.

      A discussion continued and the point was - this change order was started and completion date is unknown at this time.

      An opportunity was provided for public comment. There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 7-0.

      Dr. Merkle reported the kitchen project will not be completed for the opening of school due to this change order. A surprising discovery was made with the subfloor that included a significant amount of gaps. The project will take more time to complete than intially anticipated. It is anticipated the kitchen will be delayed one month and the dining area should be completed for student use at the start of the school year. 
    4. Presentation:

      Kenneth Phillips, RBC Capital Markets, will present a Debt Profile and Financing Review.

      Mr. Phillips provided a presentation.

      A discussion continued and the point was - this would be a good time for the District to pursue this refinancing to continue to maintain the facilities.

      Mr. Phillips added that additional information will be available in August.
    5. Informational:
      1. Budget Update 2016-17

        Ms. Mason reported the State budget is now in place. The District ended up with a net of $33,033 and made out very well. The Ready to Learn Block Grant came in well too.

        A discussion took place about  Plancon money. 
      2. East York Elementary PTO donation of $1,215.33 for field trip busing
      3. Yorkshire Elementary PTO donation of $700 for Flinchbaugh's field trip
      4. All-Sports Booster Club donation of $400 toward Field Hockey goalie equipment
      5. All-Sports Booster Club donation of $242.47 for Girls Volleyball supplies
      6. All-Sports Booster Club donation of $1,175 for swim bags for Boys and Girls Swimming
      7. Valley View Elementary PTO donation of $176.44 for Grade 2 Step Up Trip to Indian Rock Elementary
      8. Valley View Elementary PTO donation of $441.10 for Strand Capitol field trip for the school
      9. Valley View Elementary PTO donation of $254 for Kindergarten field trip to Perry Dell Farms
      10. Indian Rock Elementary PTO donation of $4,697.09 for busing for field trips
      11. Indian Rock Elementary PTO donation of $765 for Gettysburg field trip - Grade 5
      12. Indian Rock Elementary PTO donation of $464 for Susan P. Byrnes Health Education Center field trip
      13. Trojan Soccer Club donation of $500 for use of fields and facilities

        Ms. Mason acknowledged above donations.
  7. Student Board Representative Report - Mr. Stuart

    Mr. Stuart was not able to attend this meeting. 
  8. Committee Reports - Ms. Leopold-Sharp
    1. Ad Hoc Committee Report - Ms. Leopold-Sharp

      The minutes of June 2 are provided.

      Ms. Leopold-Sharp reported above. 
    2. Facilities Committee Report - Mrs. Freireich
      1. The minutes of May 18 are provided.

        Mrs. Freireich reported above.
      2. The Facilities Committee recommends Board approval of the Eagle Scout Project proposed by Ethan Staub to repair and landscape the courtyard at the York Suburban Middle School.  [Motion; Discussion; Roll Call Vote]

        Motion, Freireich, Second, Shaffer; Approval.

        A discussion continued and points were - the student will work with the facilities department; the project will not include detailed maintenance and will allow this area to look better.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 7-0. 
    3. Finance Committee Report - Mr. Posenau
      1. The minutes of April 20 are provided.

        Mr. Posenau reported above.
      2. The July 20 Finance Committee meeting has been canceled.

        Mr. Posenau reported above.
      3. Cyber Privacy and Network Liability Insurance

        Mr. Posenau reported there was a detailed discussion on above subject at the last Finance Committee meeting. With the cost of insurance and deductibles, it was believed that it was not worthwhile.

        A discussion continued and it was decided to hold this for future consideration.
    4. Additional Committee Reports  

      There were no additional reports.
  9. Lincoln Intermediate Unit Board Report - Mr. Robinson

    The "...by Dawn's Early Light", highlights of the LIU Board meeting of June 28, is provided.

    Mr. Robinson highlighted above.
  10. York Adams Academy Report - Mrs. Freireich

    No report
  11. York Adams Tax Bureau Report - Ms. Mason

    No report
  12. York County School of Technology - Mrs. Schroeder

    The YCST Joint Operating Committee Mini-Board Report of June 30 is provided.

    Ms. Leopold-Sharp reported above.
  13. Recognition of Visitors  

    An opportunity was provided for any comments from staff or visitors. There was none at this time.
  14. Board Meeting and Committee Schedule  
  15. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.
  16. Adjournment
     
    The meeting was adjourned at 8:38 PM.



    An Executive Session will be held immediately following the meeting.

    An Executive Session was held.



    ADDENDUM

    TO:             Members of the York Suburban School Board

    FROM:        Michele A. Merkle, Ed.D., Superintendent
    DATE:         July 18, 2016
    SUBJECT:   Addendum to the Agenda for the Combined Planning Committee & Regular Monthly Board Meeting of July 18, 2016


    IV.  Superintendent Report - Dr. Merkle

           H.  All-Hazards School Safety Plan Update.  A brief overview of the A.L.I.C.E. model will be provided.

    Mrs. Gross reviewed above.

    A discussion continued and points were - planning continues for distribution of information and training for substitutes and coaches and the plan for response following the academic day hours; counter drills did occur with summer training and drills will continue for practice and the Police Department will assist with some examples of counter examples.
           I.  York Academy Regional Charter School Update.  Dr. Merkle will share information relative to a request for an amendment to the charter.

    Dr. Merkle reported above. The Administration is reviewing the request and will bring back additional information to the Board at a future date.
    V.  Personnel Committee Report - Ms. Bates


        B.  Employment

              7.

    Name:

    Joshua Q. Fisher

    Education:

    Millersville University, B.S. in Secondary Education (Biology)

    Certification:

    Biology 7-12 (pending)

    Contract:

    Temporary Professional Contract

    Salary:

    $53,200 – B.S. – Step 1

    Assignment:

    Middle School – Science Teacher

    Effective:

    2016-2017 (Pending completion of employment documents)


            8.

    Name:

    Matthew J. Moran

    Education:

    West Chester University of PA, B.M. in Music Education

    Certification:

    Business/Computer/Information Technology K-12

     

    Social Studies 7-12

     

    English 7-12

     

    Music K-12

     

    Mathematics 7-12

     

    Technology Education K-12 (Industrial Arts)

    Contract:

    Temporary Professional Contract

    Salary:

    $53,200 – B.S. – Step 1

    Assignment:

    Middle School – Business/Computer/Information Technology Teacher

    Effective:

    2016-2017


            9.  The Administration recommends Board approval of the position of Summer School Classroom Aide at the rate of $15.00 per hour for approximately 312 hours for four aides.

          10.  
    Recommend the employment of the following people as a Summer School Classroom Aide at the hourly rate of $15.00 effective June 20, 2016: 

    Rupa Asuri

    Kathleen Hall

    Marguerite Mann

    Alicia Roseberry

          11.  
    Recommend the employment of Kelly Martin as an Instructional Support Aide at the Middle School at the hourly rate of $10.50 effective August 17, 2016.

         12.  
    Recommend the employment of Kathleen Swope as an Office Aide at Valley View Elementary at the hourly rate of $10.50 effective August 15, 2016.

    F.  Appointment

    Recommend the employment of Molly McAuliffe as Middle School Yearbook Advisor for the 2016-2017 school year at the salary of $917 which represents Step 1 of the Extracurricular Salary Schedule.
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.