Minutes 2018-12-17

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 17, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM.

M I N U T E S
(approved on January 21, 2019)

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steve Scalet, Michael Thoman, Kenneth Watkins, Lauren Guyer (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of November 19, 2018 and the Reorganization and Planning Committee Meeting of December 3, 2018. [Approval as submitted/corrected]
  The minutes were approved as presented.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of November 30, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.
  Mr. Posenau reported above.
2. Board Committee Structure Discussion
  1. Proposed Committee Meeting Schedule 2019
  2. Committee Assignments Recommendation:
    1. Academic Standards and Curriculum – Lois Ann Schroeder, Chair, Richard Robinson, Joel Sears, Michael Thoman
    2. Communications – Steven Scalet, Chair, Ellen Freireich, Richard Robinson, Kenneth Watts
    3. Facilities – Ellen Freireich, Chair, James Sanders, Joel Sears, Michael Thoman
    4. Finance – Joel Sears, Chair, Lois Ann Schroeder, Michael Thoman
    5. Personnel – Richard Robinson, Chair, Steven Scalet, Kenneth Watts
    6. Planning (Committee of the Whole) – Lois Ann Schroeder
    7. Policy Review – Kenneth Watts, Chair, James Sanders, Steven Scalet
    8. LIU Board Representative – [Dallastown Area SD Board Member Sue Heistand, shared representation, 7/1/17 through 6/30/20] – YS LIU Liaison – Ellen Freireich
    9. LIU Joint Operating Authority – Ellen Freireich
    10. PA School Boards Association Legislative Liaison – Richard Robinson
    11. York Adams Academy – Ellen Freireich
    12. York Adams Tax Bureau and York County Tax Collection Committee – Corinne Mason, John Posenau (Alternate)
    13. York County School of Technology Joint Operating Committee – Lois Ann Schroeder, Steven Scalet (Alternate)
    14. York County School of Technology Operating Authority – James Sanders
      Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. Communities That Care – PA Youth Survey Report – Mr. Greg Kern, CTC Board President
  Dr. Williams reported the PA Youth Survey is issued every two years to all PA schools. This information helps the Administration to plan going forward for our students’ social and emotional wellbeing.
  
  Mr. Kern reviewed above. During the report, Mr. Kern introduced other committee members in attendance, Steve Sullivan and Sussy Tjandra. It was noted that Dr. Krauser and Dr. Williams were also part of the PAYS committee and School Board Member, Richard Robinson, is on the CTC Board.
  
  Dr. Williams reported this is very important data that will be used with the Comprehensive Plan process.
  
  A discussion continued about some teenagers answering with inappropriate answers. There are other subject areas in the survey and those numbers were not alarming.
2. Superintendent’s Report
  Dr. Williams provided an overview of the above report.
  
  Mr. Posenau will be asking Board members to volunteer to be a part of the Comprehensive Plan Team.
3. Student Enrollment Report
  The Student Enrollment Report was part of the above Superintendent’s Report.
4. Wellness Update – Dr. Adams
  Dr. Adams reported above.
5. Reports from Administrators
  Dr. Stoltz, Yorkshire Principal, shared information about First Annual Mad Scientist Night, Book Fair and Cookie Decorating Night, Title I Reading Night, Gaga Ball Pit provided as an Eagle Scout Project, partnership with St. John Lutheran Church and a success story of a student using the Imagine Learning Program.
  
  Dr. Adams, High School Assistant Principal, reported physical education teachers went through suicide awareness education during semester 1, the numerous building activities held at the high school, before school, during the school day, after school and evening, the upcoming World War II debates by students in Dr. Rumbaugh’s class and the Chemis-tree display by Mr. Kurowski, chemistry teacher.

Business Office Report – Ms. Mason

The Administration recommends Board approval of the Professional Services Agreement with Transfinder for consulting purposes to provide analysis on the District’s current bus routes to identify the potential transportation impacts of possible bell time scenarios aimed at shifting the High School start time to a later time in the day. They will also be providing a route efficiency report. [Motion; Discussion; Roll Call Vote]
Motion, Schroeder, Second, Robinson; Approval.

A discussion continued about the cost of this study being $8,000 and will be completed by 2019. Information on traffic study reports was requested from PennDOT and PA Department of Education and their reports are prepared for the specific study of an area and passed along to the client and not stored for future reference. Rationale such as potential risks, traffic volume and timely data needs should be taken into consideration as well as cost and there is no real source of data that will provide that information. Information from Reliance will be utilized.

Roll Call Vote, all present, yes, except Watts, no. Motion carried 8-1.

The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.

Brian Aikey	Mary Ludwig
Kerry Altland	Amarilys Montalvo-Ayala
Lorie Bevans	Rebecca Painter
Denise Brown	Jodie Quibell
Brenda Capps	Melinda Schrader
Gustavo Castillo	Melissa Swank
Karen Dressel	Theresa Vail
Tammy Eberly	Joe Waid
Blaine Fauth	Gary Watson, Jr.
John Ferree	Gary Watson, Sr.
Shantel Floyd	Ryan Wolfe
Jennifer Kline

[Motion; Discussion; Roll Call Vote]

Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

The Administration recommends Board approval of the agreement for Extracurricular Jazz Music Program Services with Inspire! Studio of the Arts, LLC. Inspire! Studio will supervise, direct and facilitate a Jazz Music Program for the High School as an extracurricular activity for the students of the High School. [Motion; Discussion; Roll Call Vote]
Motion, Freireich, Second, Schroeder; Approval.

A discussion continued about the cost being the extracurricular stipend of $2,148, individuals work with students at the school, clearances for individuals are complete, approval is given by the Administration for individuals and the individuals are very excited to have this opportunity.

Roll Call Vote, all present, yes. Motion carried 9-0.
The Administration recommends Board approval of advertising and soliciting of bids for the East York Elementary Roof Replacement. [Motion; Discussion; Roll Call Vote]
Motion, Friereich, Second, Robinson; Approval.

A discussion continued about the bid opening scheduled for January 15 at 2:00 PM with anticipation of awarding the bids at the January 21 Board meeting.

Roll Call Vote, all present, yes. Motion carried 9-0.
Informational
Food Service Department Report
1. Dining Review Report for November
2. Sales Report
  Ms. Mason reported above.

Student Board Representative Report – Lauren Guyer
Miss Guyer provided an athletics report. The National Honor Society encouraged donations of non-perishable goods for families in need at the holidays. 32 students participated in the 13th Annual Poetry Outloud Competition last week. Last Friday, a Community Bingo Night mini-Thon fundraiser was held. Several National Honor Society students shopped together to help a family in need this holiday season. The annual holiday concert was held on Sunday.
Committee Reports – Mr. Posenau
1. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
  The Academic Standards and Curriculum Committee recommends approval of the nine new courses as well as modifications to the Wellness, Applied Technology and Family and Consumer Science Programs at the high school. [Motion; Discussion; Roll Call Vote]
  
  Mrs. Schroeder reported above.
  
  Motion, Schroeder, Second, Sears; Approval
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. Communications Committee Report – Mr. Robinson
  The Activities and Communication Reports are provided.
  
  Mr. Robinson reported above. The Springettsbury Township newsletter featured Dr. Krauser, new Assistant Superintendent.
  
  The So You Want To Be a School Board Member? program for community members is scheduled for January 22 at 7:00 PM at the high school.
3. Nominations Committee – Mr. Robinson
  The minutes of December 3 are provided.
  
  Mr. Robinson reported above.
4. Personnel Committee Report – Mr. Robinson
  Consent Agenda: [You have before you the Personnel Report which includes employment, retirement, resignation and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
  
  Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present yes Motion carried 9-0.
  
  COMMENTS –
  1. 1. Employment
      1. Recommend the employment of John Grab, Accountant, at the salary of $49,900, pro-rated, effective approximately January 7, 2019.
      2. Recommend the approval of the employment transfer of Billie Jo Evans from 2^nd shift high school custodian to 1^st shift high school custodian at a base rate of $14.13/hr, effective upon fulfillment of custodial vacancies.
      3. Recommend the approval of the employment transfer of Christina Collins from full time Personal Care Assistant to full time Autistic Support Paraprofessional at a rate of $10.89/hr, effective upon fulfillment of her current PCA position.
      4. Recommend the employment of Jane Douglas and Jessica Heffner as a support staff substitutes effective December 18, 2018.
      5. Recommend a correction to the stipend for Richard Guyer, Swimming Coach, from the approved stipend of $7,501/Step 4 for new staff to $9,084 which represents Step 4 of the 2018-2019 Extracurricular Salary Schedule for returning staff.
    2. Retirement
      Recommend the approval of the retirement of Mike Appleby, Elementary Physical Education Teacher effective with the conclusion of the 2018-2019 school year. Mr. Appleby is retiring after having served 37 years in education and 33 with York Suburban School District.
    3. Resignation
      Recommend the approval of the resignation of Craig Zortman, Assistant Varsity Football Coach, effective December 17, 2018.
    4. Recommend the approval of the following volunteers, effective December 18, 2018.
      Susan Bergeron
      Koby Duke
      Michelle Holtzapple
      Darlene Lewis
      DeeAnne McDaniel
      
      Comments were made congratulating Mr. Appleby on his upcoming retirement and his many years of teaching and coaching at YS.
      
      Mr. Grab was in attendance and was introduced.
5. Additional Committee Reports
Lincoln Intermediate Unit Report

LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
Graduation was held on December 11 and three YS students graduated. 11 of the 12 seats are now filled.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
The January 7 Board Planning Committee meeting will be held at YCST at 7:00 PM. Parking will be available off Pauline Drive at the side of the building.
Recognition of Visitors
Board Meeting and Committee Schedule 2018
Board Meeting Schedule 2019

Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:23 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

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