Minutes 2018-05-07

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MAY 7, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:45 PM.

M I N U T E S
(approved on May 21, 2018)

Official action did occur during this meeting for items marked by (*).

General Business
1. Call to Order
2. Pledge of Allegiance to the Flag
  Ms. Mason called the meeting to order with the Pledge of Allegiance to the Flag.
3. Roll Call
  Members present – Ellen Freireich, Richard Robinson, James Sanders, Steve Scalet, Joel Sears, Michael Thoman, Elise Atkinson (Student Representative)
  
  Members not present – John Posenau, Lois Ann Schroeder, Kenneth Watts
4. A reminder to please silence your cell phone during the meeting.
  Ms. Mason reported above.
5. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
6. (*) Selection of a President Pro-tempore
  Motion, Robinson, Second Thoman; Ellen Freireich as President Pro-tempore. Roll Call Vote, all present, yes. Motion carried 6-0.
Board President Pro-tempore’s Report
1. July to December 2018 Committee Schedule
  Mrs. Freireich asked Board members to review the schedule and contact the Committee Administrative Liaison if any questions exist.
2. (*) Approval of the Agreement with YSESPA. The Board negotiating team recommends approval of the proposed Agreement between the Board of School Directors of the York Suburban School District and the York Suburban Education Support Personnel Association for a three year period beginning July 1, 2018 through June 30, 2021. The proposed agreement includes hourly salary increases in each of the three years as well as concessions in healthcare benefits as outlined below:
  1. Three year contract changing the health benefit plan to a High Deductible Health Plan with Health Savings Accounts, effective July 1, 2018.
  2. School District supported deductibles for three years of $1,500 for a single member or $3,000 for family coverage.
  3. Employee contribution of 10% of the total cost of the medical and dental insurance.
  4. Spousal optional coverage remains at $150/month premium cost.
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Sears, Second, Robinson; Approval of the Agreement noting the grammatical change of striking the word “all” from each section on page 26 and the result is employees shall receive the following increases.
    
    Roll Call Vote, all present, yes. Motion carried 6-0.
    
    Mrs. Freireich thanked the Negotiating Team and the Association leadership for the work with this agreement.
    
    An opportunity was provided for public comment. There was none at this time.
3. Item recommended for approval on May 21
  Recommendation for Joel Sears to be appointed Treasurer for one year beginning July 1, 2018 at no compensation.
  
  Mrs. Freireich reported above.
4. Mrs. Freireich reported the Employee Appreciation Breakfasts started this morning. On Tuesday, Thursday and Friday mornings, the breakfasts will continue and all Board members are invited to attend.
5. Mrs. Freireich reported as the Board considers transition plans and expectations with the new Superintendent, a workshop or retreat with Board members is being considered for preparation when Dr. Williams arrives in the District.
Acting Superintendent’s Report – Dr. Redding
1. (*) Approval of the request from York Academy Regional Charter School – End 2017-2018 School Year on June 5, 2018 (with 190 days of instruction) [Motion; Discussion; Roll Call Vote]
  Dr. Redding reported above.
  
  Motion, Robinson, Second, Sanders; Approval. Roll Call Vote, all present, yes. Motion carried 6-0.
2. (*) Approval requested for 2018-19 Student Code of Conduct and Student Handbooks:
  1. Student Code of Conduct
  2. High School Student Handbook
  3. Middle School Student Handbook
  4. East York Elementary Student Handbook
  5. Indian Rock Elementary Student Handbook
  6. Valley View Elementary Student Handbook
  7. Yorkshire Elementary Student Handbook
    [Motion; Discussion; Roll Call Vote]
    
    Dr. Redding reported above. Dr. Adams highlighted major revisions for secondary level. Dr. Gulley reported there were no major changes for the elementary level.
    
    Motion, Robinson, Second, Scalet; Approval. Roll Call Vote, all present, yes. Motion carried 6-0.
3. Dr. Redding reported Social Services/Student Services/Mental Health Services will be an item on the May 8th Personnel Committee meeting agenda. Discussions with the Administrative Team and Counseling Department took place as to what the new position may look like. Positive comments were received for this additional layer of support for students and stressed this will not be the only layer of support for students. That is a critical service component knowing that we still will have trusted adults, counseling team and PCBH team available to help students and families. There have been many positive mental health opportunities that the District is currently working with now and this additional resource will be an additional support for students. The results of the PA Youth Survey (PAYS) were available last week. Students in grades 6, 8, 10 and 12 take the survey every two years. The survey provides very detailed data about York Suburban students’ drug and alcohol use, mental health needs, school and community risk and protective factors. The Communities That Care Team is reviewing the results. The mental health data within the PAYS survey does support providing another layer of support for the District students. The Administration is reviewing a draft of a job description for the new position that will be shared with the Board at the May 21 meeting.
4. Notice to advertise for Director of Human Resources position, anticipated hire date July 16, 2018.
  Dr. Redding reported above.
5. Reports from Administrators
  Dr. Gulley, Indian Rock Elementary Principal, reported PSSA testing did wrap up last week. Class field trips took place for both East York and Indian Rock students. Extracurricular activities for Indian Rock students are Envirothon Club, Big Brothers Big Sisters Program, work is taking place for this year’s Road Runner Gazette (school newsletter) final publication, Girls on the Run Program and Miles in the Morning (walking and running club). Good behavior celebrations with the SWEBS Program will be held. The Combined East York and Indian Rock Choral Concert will be held on Wednesday. The annual Orange and Black Day will be held on Friday at the High School athletic field. Other activities include Writer’s Conference and the 5th grade social. Dr. Gulley is working through conferences with all teachers. The PTO is being very generous to the staff to celebrate Staff Appreciation Week. Students recently had an assembly of African drum and dance. An ALYCE drill was held at the end of March with Officer Lusk and the drill helped the students understand about a safe environment.
  
  Dr. Adams, High School Assistant Principal, reported May is the busiest month on the school calendar at the high school. Advanced Placement Exams, two sets of Final Exams due to make-up days, Prom and Graduation are scheduled in May. The French I through V students authored books and sent the books to Haiti. Wellness Night will be held on May 18, where high school students and coaches will take elementary students through various clinics. National English Honor Society has started a project with alumni and the community about author recognition. This is quite a lengthy process that will take place for approximately one year. The Leadership Council expanded Link Crew with more teachers being trained. This will allow more students be to be Link Leaders throughout the year. Shared a story from PE teacher about a YS graduate that had a solid academic record and was not a physically active student in high school. In college, her lifestyle now includes the many benefits of being physically active and gave thanks to the PE teachers for all they do for students to see the benefits of being physically active.
  
  An opportunity was provided for public comment. There was none at this time.
Business Office Report – Ms. Mason
1. Items recommended for approval on May 21
  1. The Administration recommends Board adoption of the resolution to approve the 2018-19 General Fund Operating Budget in the amount of $_____ and to set the real estate tax rate at _____ mills. This represents a _____% increase which is _____ to the State index set for the 2018-19 fiscal year.
  2. The Administration recommends Board adoption of the resolution authorizing the distribution of $_____ state gaming funds to _____ eligible homestead properties and _____ farmstead property under Section 342 of Act 1. This certified amount is _____ more/less than the amount certified for the 2017-18 year. The real estate tax reduction amount applicable to each approved homestead for 2018-19 is $_____.
    Ms. Mason reported above.
  3. The Administration recommends Board approval for the Director of Finance to authorize all of the necessary transfers required for the 2017-18 fiscal year that are needed after June 30, 2018.
  4. The Administration recommends Board approval of the following Depositories for 2018-19:
    1. Adams County National Bank
    2. Pennsylvania School District Liquid Asset Fund (PSDLAF)
      Ms. Mason reported above.
      
      A discussion took place and the point was – the Administration is checking if the current name is Adams County National Bank or ACNB.
  5. The Administration recommends Board approval of the revised Use of Facilities Fee Schedule.
    Ms. Mason reported above.
  6. The Administration recommends Board approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2018-19 fiscal year.
  7. The Administration recommends Board approval of the appointment of the firm, Stock and Leader Attorneys at Law, Solicitor for the District for the 2018-19 fiscal year.
    Ms. Mason reported above.
  8. The Administration recommends Board approval of the 2018-19 Food Service Budget of $_____ and the lunch and breakfast prices as follows: _____
    Ms. Mason reported above.
  9. The Administration recommends Board approval of the LIU Joint Purchasing Bids – General Supplies, Paper Supplies, Custodial Supplies and Art Supplies. (Breakdown to be included for May 21 Board meeting.)
    Ms. Mason reported above.
  10. The Administration recommends Board approval for Mary Jane Englert to continue to be exempt from paying real estate taxes for property located at 540 Cortleigh Drive, York, PA (Parcel 460002901190000000 ) as approved by the Pennsylvania State Veteran’s Commission. This is a renewal of the application approved by the Board in September 2013.
    Ms. Mason reported above.
  11. The Administration recommends Board approval of the bid to _____ in the amount of $_____ for the Sealing of the Parking Lots. This bid is for the sealing of the parking lots for Indian Rock Elementary, Valley View Elementary, York Suburban High School and the York Suburban High School Stadium.
    Ms. Mason reported above.
  12. The Administration recommends Board approval of the bid from Tanner Furniture for a total of $12,666 for 30 chairs for the Education Center. This is a COSTARS bid item. This purchase will come out of the Capital Projects fund as it was part of the estimate in the Capital Plan for the Education Center updates to be done for the 2017-18 year.
    Ms. Mason reported above.
  13. The Administration recommends Board approval of the contract with Valencia Ballroom for the Prom to be held May 11, 2019. The total amount of the contract is $18,076 for room rental, food and beverage.
    Ms. Mason reported above.
  14. The Administration recommends Board approval of the contract with Lincoln Intermediate Unit 12 in the amount of $950 for on-site STEM Professional Development to be held on June 7, 2018.
    Ms. Mason reported above.
2. Informational Items
  1. Donation in the amount of $218.15 from the Valley View PTO for the field trip to Nixon Park.
  2. Donation in the amount of $100 from the Valley View PTO for a Scholastic Book Order.
    Ms. Mason reported above.
    
    An opportunity was provided for public comment. There was none at this time.
Student Board Representative Report – Elise Atkinson
Miss Atkinson reported the Distinguished Young Women program was held over the past weekend. The Senior Art Show was held last Friday and students’ artwork was displayed in a local gallery in York. An athletic report was provided. PSSAs wrapped up last week. Bio Boot Camp will be held prior to Keystone Exams. Advanced Placement testing takes place during the next two weeks. The annual Physics cardboard boat races took place recently. Prom and Post Prom are scheduled next week. The Jazz Ensemble will perform on Wednesday in a concert at Cherry Lane in York. Lauren Guyer will be next year’s student representative for the Board.

Committee Reports – President Pro-tempore

Committee Schedule
Communications Committee Report – Mr. Robinson
The minutes of March 1 are provided.

Mr. Robinson reported above. The committee met on April 26 and continues to deliberate.

Personnel Committee Report – Mr. Robinson

(*) Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, employment, volunteers and reclassification. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Motion, Robinson, Second, Thoman; Approval.

Dr. Ketterman introduced Ashley Jayne in attendance this evening.

Roll Call Vote, all present, yes. Motion carried 6-0.

Dr. Redding provided information on Item 5 for reclassification.

Retirement
Recommend Board approval of the retirement of Kathy Pugh, High School Administrative Assistant, effective January 31, 2019. Mrs. Pugh is retiring after having served 15 ½ years in education and 7.5 years with York Suburban School District.
Resignation
1. Recommend Board approval of the resignation of Jennifer Foremsky, Instructional Support Aide at Indian Rock Elementary, effective May 31, 2018.
2. Recommend Board approval of the resignation of Amy Johns, Instructional Support Aide at the Middle School, effective May 31, 2018.
3. Recommend Board approval of the resignation of Angela Pessognelli, Instructional Support Aide at Indian Rock Elementary, effective May 31, 2018.
4. Recommend Board approval of the resignation of Jessica Reimer, Kindergarten Teacher at Valley View Elementary, effective June 1, 2018.

Employment

Name:	Ashley E. Jayne
Education:	Arcadia High School, Rochester, NY, Diploma; State University of New York, B.S. in Early Childhood Education; Nazareth College of Rochester, M.S. in Childhood Inclusive Education
Certification:	Early Childhood PK-4
Contract:	Temporary Professional
Salary:	$67,300 – M.S. – Step 3
Assignment:	Grade 2 – Yorkshire Elementary
Effective:	2018-2019

Recommend the employment of Cassidy Mummert as District Accountant at the Education Center at the salary of $47,000, effective May 21, 2018, conditional upon completion of employment documents.

Recommend the employment of Heather Robinson-Phillips as an Instructional Support Aide at Indian Rock Elementary at the hourly rate of $10.89, effective August 20, 2018.
Recommend the employment of Elizabeth Sager as an Instructional Support Aide at Indian Rock Elementary at the hourly rate of $10.89, effective August 20, 2018.

Recommend Board approval of the following Volunteers for 2017-2018:
Lara Camacho-Keja
Hilary Chevaux
Yuteese Dillon
Laura Klinedinst
Candace Meckley
Cheryl Onelius
Richelle Plitt
Alina Popa
Heidi Quinlivan
Paraskevi Sgagias
Carl Young V
Reclassify K-12 ESL Resource position to K-12 EL Department Chair position

Additional Committee Reports
Mrs. Freireich reported the Facilities Committee will meet on Wednesday.

Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of May 1, is provided.
  Mrs. Freireich reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported five or six YS students are ready for graduation. YAA is working with Kinsley Construction in an apprenticeship program with observation days and eventually participation. YAA is pleased with this community connection.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report
The YCST Joint Operating Committee Mini-Board Report of April 26 is provided.

Mrs. Freireich reported above.
Recognition of Visitors
Board Meeting and Committee Schedule
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 7:49 PM.

There will be an opportunity for public comment at the end of each report.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

Posted in SB-Minutes