Agenda 2018-06-18

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE AND REGULAR MONTHLY MEETING
JUNE 18, 2018 – 7:00 PM
HIGH SCHOOL AUDITORIUM

An Executive Session will be held prior to the meeting at 6:15 PM.

A G E N D A

  1. General Business

    Call to Order – Mrs. Schroeder, Board Vice-President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 21, 2018.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears

    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

    Approval of Financial Reports as of May 31, 2018 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mrs. Schroeder, Board Vice-President

    The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

  4. Acting Superintendent’s Report – Dr. Redding
    1. Student Enrollment Report / Cyber Charter Report
    2. The Administration recommends Board approval of the Class of 2018 Graduates. [Motion; Discussion; Roll Call Vote]

      The Final Report for the Class of 2018 is provided.

    3. The Administration recommends Board approval of the overnight field trip request for High School Concert Band, Concert Choir and Orchestra. [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the job description for the Student and Family Services Coordinator and proceed with advertisement to have a candidate for the 2018-19 school year. This position is part of the “Administrative Non-classified” job classification for employee benefits. [Motion; Discussion; Roll Call Vote]
    5. The Administration Recommends Board approval of a new elementary teacher position to address enrollment needs in Kindergarten at Yorkshire Elementary for the 2018-19 school year.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the following modifications to contractual extracurricular positions as approved by YSEA for the 2018-19 school year.
      1. Rename HS Head Marching and Concert Band Director to HS Head Marching and MS Concert Band Director (Both Tier 1), $6,689, Matt Husler
      2. Add new position HS Concert Band Director (Tier 4), $1,289, Amy Intrieri
      3. Rename YS Singers to YS Choral Ensembles (both Tier 4), $2,324, Hannah Stayer

        [Motion; Discussion; Roll Call Vote]

    7. York County Safe Schools Association – Statement of Cooperation – Access to Evacuation and Sheltering Centers
    8. YS Administrative Team Rally Report – Dr. Ketterman
    9. Reports from Administrators
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval to become a member of the Paradigm Captive (through Pareto) and accept the Captive’s HCC Stop Loss proposal. The HCC Stop Loss coverage includes a $150,000 Specific per member deductible with no lasers and a “no new laser” provision.   Coverage also includes aggregate protection.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the AIA Services and Consulting Agreement for 2018-19. The consulting fee will remain at $50,400.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the contract with Flores & Associates, LLC for Cobra Administrative Services for 2018-19. Rates are as per the attachment.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the three year contract with Tyco Simplex Grinnell for the service and support for the fire and life safety systems district wide for a total annual cost of $33,043.34.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the three year contract with Johnson Controls for the chiller at Indian Rock Elementary in the amounts as follows: $4,695 for the first year, $5,608 for the second year and $5,776 for the third year.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the purchase of a John Deere 3039R Compact Utility Tractor under the State Contract for Power Equipment in the amount of $22,755.06. This purchase is to be made from the Capital Reserve Fund as discussed through the budget process. [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the 2017-18 Tuition Rates as follows: Elementary Rate – $12,899.62; Secondary Rate – $12,663.00. Both of these rates are higher than 2016-17. The tuition charges are based on the District’s annual financial report and child accounting attendance reports submitted by the Chief School Administrator of the School District for the preceding school year which ended June 30, 2017. The charges have been calculated in accordance with the provisions of Section 2561 of the PA Public School Code of 1949 as amended.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the 2018-19 Food Service Budget of $1,517,173 and set the lunch and breakfast prices as follows:
       

      Proposed Meal Prices – 2018-19

      $.10 Increase (Lunch)

      Lunch

      Breakfast

      $2.50 Elementary

      $1.40 Elementary

      $2.75 Secondary

      $1.40 Secondary

      $3.90 Adult

      $1.95 Adult

      [Motion; Discussion; Roll Call Vote]

    9. The Administration recommends Board approval of the purchase of a 2019 Transit Van under the PA Costars Contract #025-002 for a total cost of $24,495. This purchase is to be made from the Capital Reserve Fund as discussed through the budget process.  [Motion; Discussion; Roll Call Vote]
    10. Informational:
      1. Donation from the All-Sports Booster Club in the amount of $1,463.50 for lane line reels for swimming.
      2. Donation from the All-Sports Booster Club in the amount of $109.98 for targets for the boys lacrosse team.
      3. Donation from the All-Sports Booster Club in the amount of $600.00 for pads/shields for the football team.
      4. Food Service Department Report
        1. Dining Review Report for May
        2. Sales Report
  6. Student Board Representative Report – Lauren Guyer
  7. Committee Reports – Mrs. Schroeder
    1. Committee Schedule
    2. Communications Committee Report – Mr. Robinson

      The Activity and Communications Reports are provided.

    3. Facilities Committee Report – Mrs. Freireich

      The minutes of May 9 are provided.

    4. Finance Committee Report – Mr. Sears

      The minutes of May 16 are provided.

    5. Personnel Committee Report – Mr. Robinson

      Please note that there is an additional item in the Addendum located at the end of the agenda.

      Consent Agenda: [You have before you the Personnel Report which includes resignation, termination, appointment, employment, leave of absence, reassignment, re-appointment of fall coaches, substitute teacher and volunteer. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Resignation
        1. Recommend the approval of the resignation of Amy Gardini, Middle School Administrative Assistant, effective June 5, 2018.
        2. Recommend the approval of the resignation of Alexander Gibson, Assistant Girls Lacrosse #2 Coach, effective May 30, 2018.
        3. Recommend the approval of the resignation of Jennifer Harr as Middle School Student Council Co-Advisor (1/2) and Middle School Assistant Student Council Co-Advisor (1/2), effective May 30, 2018.
        4. Recommend the approval of the resignation of Heather Robinson-Phillips, Instructional Support Aide at Indian Rock Elementary, effective June 11, 2018.
      2. Termination
        1. Recommend Board approval of the termination of the employment of Dennis Leas, Custodian at the High School, effective May 31, 2018.
        2. Recommend Board approval of the termination of the employment of Melissa Reilly, Health Room Assistant at East York Elementary and Indian Rock Elementary, effective May 31, 2018.
      3. Appointment

        Recommend the appointment of Jordyn Beck as MS Student Council Co-Advisor and MS Assistant Student Council Co-Advisor for the 2018-2019 school year at the salaries of $644.50 and $354, respectively, which represents 1/2 of Step 1 of the Extracurricular Salary Schedule.

      4. Employment
        1. Name: Kayla A. Jacoby
          Education: Central York High School; Diploma; Kutztown University, B.S. in Education
          Certification: Grades PK-4; Special Education PK-8
          Contract: Temporary Professional Contract
          Salary: $56,700 – B.S. – Step 2
          Assignment: Indian Rock Elementary – 3rd Grade
          Effective: 2018-2019 – conditional upon completion of employment documents
        2. Name: Casey A. Reider
          Education: South Carroll High School, Sykesville MD, Diploma; Millersville University, B.S. in Education
          Certification: English 7-12
          Contract: Temporary Professional Contract
          Salary: $56,700 – B.S. – Step 2
          Assignment: High School – English
          Effective: 2018-2019 – conditional upon completion of employment documents
        3. Name: Nicole B. Shaak
          Education: Warwick High School, Diploma; Millersville University, B.S. in Education
          Certification: Grades PK-4
          Contract: Temporary Professional Contract
          Salary: $55,700 – B.S. – Step 1
          Assignment: East York Elementary – 3rd Grade
          Effective: 2018-2019
        4. Recommend the employment of Kasey Bireley as HS Winter Percussion Co-Advisor for the 2018-2019 school year at the salary of $429.66 which represents 1/3 of Step 1 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Megan Chapman as a Full-time Substitute Social Studies Teacher at the Middle School for the 2018-2019 school year at the salary of $55,700 which represents Step 1 of the Bachelor’s Schedule.
        6. Recommend the employment of John Enders as Head Girls Cross Country Coach for the 2018-2019 school year at the salary of $3,558 which represents Step 3 of the Extracurricular Salary Schedule.
        7. Recommend the employment of Eliza Fullerton as a seasonal maintenance employee at the hourly rate of $8.50, effective June 19, 2018, conditional upon completion of employment documents.
        8. Recommend the employment of Amy Gardini as a Substitute Administrative Assistant at the hourly rate of $10.50, effective June 19, 2018.
        9. Recommend the employment of Richard Guyer as Head Boys & Girls Swimming Coach for the 2018-2019 school year at the salary of $7,501 which represents Step 4 of the Extracurricular Salary Schedule.
        10. Recommend the employment of Kelsey Hartman as Administrative Assistant for Operational Services effective July 1, 2018 at the hourly rate of $16.54.
        11. Recommend the employment of Nathan Hoover as Assistant Girls Soccer Coach #1 for the 2018-2019 school year at the salary of $4,186 which represents Step 4 of the Extra Curricular Salary Schedule.
        12. Recommend the employment of Daniel Leik as a seasonal maintenance employee at the hourly rate of $8.50, effective June 19, 2018.
        13. Recommend the employment of Rayburn LeValley as a Substitute Custodian effective June 19, 2018, at the hourly rate of $10.00.
        14. Recommend the employment of Joshua Lofties as HS Winter Percussion Co-Advisor for the 2018-2019 school year at the salary of $429.66 which represents 1/3 of Step 1 of the Extracurricular Salary Schedule.
        15. Recommend the employment of Leigha Purcell as a Full-time Substitute Science Teacher at the High School for the 2018-2019 school year at the salary of $55,700 which represents Step 1 of the Bachelor’s Schedule, conditional upon issuance of certification and completion of employment documents.
        16. Recommend the employment of Nafeesah Pye-LeValley as a Substitute Custodian effective June 19, 2018, at the hourly rate of $10.00.
        17. Recommend the employment of Audrey Schaefer, who is currently a 50% Social Studies Teacher, as a Full-time Social Studies Teacher at the salary of $56,700 (B.S. – Step 2) beginning with the 2018-2019 school year.
        18. Recommend the employment of Andrew Shorb as MS Head Boys and Girls Cross Country Coach for the 2018-2019 school year at the salary of $2,022 which represents Step 1 of the Extracurricular Salary Schedule.
      5. Leave of Absence

        Recommend Board approval of the request of Marcos Rivera, Custodian at the High School, for an FMLA leave of absence starting June 19, 2018 through approximately June 22, 2018.

      6. Reassignment
        1. Notification to the Board of the reassignment of Shannon Patterson from the position of Office Aide at Indian Rock Elementary to the position of Administrative Assistant at Indian Rock Elementary at the hourly rate of $16.54. 
        2. Notification to the Board of the reassignment of Megan Sheely from the position of Office Aide at East York Elementary to the position of Instructional Support Aide at East York Elementary.
        3. Notification to the Board of the reassignment of Linda Slenker from the position of Instructional Support  Aide at Valley View Elementary to the position of Administrative Assistant at the Middle School at the hourly rate of $15.44.
      7. Re-appointment of Fall Coaches for 2018-2019
        Last First Position Salary Step
        Bobb Jessica Assistant Field Hockey #2 $3,974 4
        Bologa Ryan Middle School Co-Assistant Football #2 (1/2) $1,179.50 (1/2) 1
        Dalton Larry Middle School Head Football $4,786 4
        Fornadel John Head Boys Soccer $6,719 4
        Guerin Thomas Head Boys and Girls Golf $3,558 3
        Guyer Sonia Head Girls Volleyball $5,818 4
        Herman Ronald Head Boys Cross Country $4,186 4
        Hopkins Dishon Middle School Co-Assistant Football #2 (1/2) $1,685 (1/2) 4
        Jackson Michael Middle School Head Field Hockey $2,864 3
        Johnson Ali Co-Assistant Football #3 (1/2) $2,093 (1/2) 4
        Kinard Michael Assistant Boys Soccer #1 $4,186 4
        Loucks Andrew Head Football $7,501 4
        Luckenbaugh Scott Co-Assistant Football #3 (1/2) $2,577.50 (1/2) 4
        Marshall Brian Assistant Football #1 $6,259 4
        Milkowski Elizabeth Head Field Hockey $5,818 4
        Shouck Amanda Assistant Girls Volleyball $4,186 4
        Shugars Thomas Head Girls Soccer $6,719 4
        Snyder Todd Middle School Assistant Football #1 $3,370 4
        Stayman Denise Middle School Head Cheerleading – Fall $2,257 3
        Toman Rebecca Head Girls Tennis $4,510 4
        Werner Denise Assistant Field Hockey #1 $4,186 4
        Yoder Leslee Head Cheerleading – Fall $4,186 4
        Zortman Craig Assistant Football #2 $5,155 4
      8. Recommend Board approval of the following Substitute Teacher effective June 4, 2018:

        Jennifer Gaidos

      9. Recommend Board approval of the following Volunteer effective June 19, 2018:

        Elizabeth Kinley

    6. Policy Committee Report – Mr. Thoman
      1. The minutes of February 1 are provided.
      2. The committee recommends the following policy and administrative regulation revisions.
        1. Policy 138 – Language Instruction Educational Program for English Learners (marked-up version with old and new content)
          Committee Revised Recommendation
        2. 138-AR-0 – Limited English Proficiency Program
        3. 138-AR-1 – English Learner Parent Family Engagement and Communication
        4. Policy 150 – Title I – Comparability of Services (marked-up version with old and new content)
        5. Policy 625 – Procurement Cards (marked-up version with old and new content)
        6. Policy 918 – Title I Parent and Family Engagement (marked-up version with old and new content)
          Committee Revised Recommendation
        7. 918-AR-1 – Checklist for School-Parent and Family Meetings
        8. 918-AR-3 – School-Parent and Family Compact

          [Motion; Discussion; Roll Call Vote]

      3. Additional Policy Discussion
        1. Policy 210.1 – Possession/Administration of Asthma Inhalers/Epinephrine Auto-Injectors (marked-up version with old and new content)
          Committee Revised Recommendation
        2. Policy 810 – Transportation (marked-up version with old and new content)
          Committee Revised Recommendation
    7. Additional Committee Reports
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 5, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology Report – Mrs. Schroeder

    The YCST Joint Operating Committee Mini-Board Report of May 31 is provided.

  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Recognition of Dr. Larry R. Redding, Acting Superintendent
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment  

    ADDENDUM

    TO:               Members of the York Suburban School Board
    FROM:          Larry R. Redding, D.Ed., Acting Superintendent
    DATE:           June 18, 2018
    SUBJECT:      Addendum to the Agenda for the Combined Planning Committee & Regular Monthly Meeting of June 18, 2018

    VII.   Committee Reports – Mrs. Schroeder

            E.   Personnel Committee Report – Mr. Robinson

                       Consent Agenda

                        1.   Resignation

                                  e.  Recommend Board approval of the resignation of Amy Wallace, Reading Specialist at Valley View Elementary, effective August 17, 2018.

Posted in SB-Agenda