Minutes 2018-09-17

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 17, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:45 PM, prior to the meeting.

M I N U T E S
(approved on October 15, 2018)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, Steve Scalet, Joel Sears, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  
  Members not present – James Sanders, Lois Ann Schroeder
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  Erin Titter, 1399 Clover Lane – commented about transportation issue
  
  Sarah Knudson, 354 Pine Hill Lane – commented about transportation issue
  
  Emily Cover, 320 Old Orchard Lane – commented about transportation issue
  
  Amy Heim, 1745 Hillock Lane – commented about transportation issue
  
  Keely Norman, 1779 Clover Lane – commented about transportation issue
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of August 20, 2018, and the Planning Committee Meeting of September 4, 2018. [Approval as submitted/corrected]
  The Minutes were approved as submitted noting the correction of Board member’s name on the Planning Committee minutes.
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
Approval of Financial Reports as of August 31, 2018 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
  Motion, Sears, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Mr. Posenau
1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of legal and personnel. No official action was taken.
  Mr. Posenau reported above.
2. Congratulations were extended to Board Member Steve Scalet, author of the newly released book, “Markets, Ethics, and Business Ethics.”
3. Plans for a Board retreat/planning session are being arranged with Chester County Intermediate Unit.
4. A Fireside Chat is scheduled for October 17 with Administrative Leaders. Board members scheduled to attend the meeting are Mrs. Schroeder, Mr. Robinson and Mr. Posenau.
5. A Fireside Chat is scheduled for October 23 with York Suburban Education Association. Board members scheduled to attend the meeting are Mr. Robinson and Mr. Posenau.
Superintendent’s Report – Dr. Williams
1. District Affiliated Report – Music Boosters. Jennifer Myers, President, will provide a brief report on the work of this organization.
  
  The brand new band uniform was modeled by Mrs. Myers’ son, Tyler. The Music Boosters work in conjunction with the All-Sports Boosters with the operation of the Big Orange Cafe and some equipment was recently replaced, including a freezer. Thanks was extended for the approval of the upcoming music department trip to the Poconos and New York City.
2. Superintendent’s Report
  Dr. Williams reviewed above.
3. Student Enrollment Report
  The report has been modified to be able to see the whole District.
4. Class Size Report
  The report was part of Superintendent’s Report above.
5. School Safety Report – Mrs. Fasick, Mr. Shirey, Dr. Ketterman
  The report was presented by Mrs. Fasick, Mr. Shirey and Dr. Ketterman.
6. Reports from Administrators
  Dr. Stoltz, Yorkshire Elementary Principal, reported on the opening of school at Yorkshire Elementary.
  
  Mr. Shirey, High School Assistant Principal, reported on the summer school program and the opening of school at the high school.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the District positions and personnel permitted to use the District’s procurement cards and their corresponding spending limits as directed in Policy 625, Procurement Cards. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and Dr. Williams and the new Assistant Superintendent will be getting procurement cards in the future.
  
  Roll Call Vote, all present, yes. Motion carried 7-0.
2. The Administration recommends Board approval of two (2) combi-ovens to be purchased through State Contract 4400011968 from Singer Equipment company for a total cost of $33,958.08. The ovens will be purchased from the Food Service Fund and are replacements for the ovens at the high school. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
3. The Administration recommends Board approval of the Retainer Agreement with Eye See You Detective Agency, LLC in the amount of $4,725. [Motion; Discussion; Roll Call Vote]
  Motion, Robinson, Second, Freireich; Approval.
  
  A discussion continued and this organization will be used for investigations of residential issues.
  
  Roll Call Vote, all present, yes. Motion carried 7-0.
4. Informational
  1. Food Service Department Report – Sales Activity Report
    Ms. Mason reported above.
  2. PA Department of Education has announced the base index is 2.3% for the 2018-19 fiscal year. The adjusted indexes will be available by September 30.
Student Board Representative Report – Lauren Guyer
Miss Guyer provided an athletic report and information about student activities in the District.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Communications Committee Report – Mr. Robinson
  The Activities and Communication Reports are provided.
  
  Mr. Robinson reported above and information was shared from the recent committee meeting.
3. Facilities Committee Report – Mrs. Freireich
  The minutes of August 8 are provided.
  
  Mrs. Freireich reported above and shared information from a recent committee meeting.
4. Finance Committee Report – Mr. Sears
  The minutes of August 15 are provided.
  
  Mr. Sears reported above and shared information from a recent committee meeting.
5. Personnel Committee Report – Mr. Robinson
  Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, employment and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned
  items; Roll Call Vote]
  
  Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
  
  Comments were shared about Debra Price’s years of service with the District.
  1. 1. Retirement
      Recommend the approval of the retirement of Debra Price, Custodian at the High School, effective January 2, 2019. Ms. Price is retiring after having served 31 years with York Suburban School District.
    2. Resignation
      Recommend the approval of the resignation of David Turybury, Co-Assistant Softball Coach #1, effective September 5, 2018.
    3. Employment
      1. Recommend the employment of Melissa Eicholtz as a Custodian at the Middle School at the hourly rate of $14.13, effective on or about September 18, 2018, conditional upon completion of employment documents.
      2. Recommend the employment of Charmanique Gingles as a Substitute Health Room Assistant at the daily rate of $110, effective September 18, 2018.
      3. Recommend the employment of Angelina Hepner as a Substitute Health Room Assistant at the daily rate of $110, effective September 18, 2018.
      4. Recommend the employment of Miranda King as Assistant Boys and Girls Swimming Coach #3 for the 2018-2019 school year at the salary of $3,558 which represents Step 3 of the Extracurricular Salary Schedule.
      5. Recommend the granting of a professional contract to Tyler Laudeman, Special Education Teacher at the Middle School, whose previous school district granted him tenure after he was hired by York Suburban on a temporary professional contract.
      6. Recommend the employment of Lindsay Spitzlay as a Substitute Health Room Assistant at the daily rate of $110, effective September 18, 2018.
      7. Recommend the employment of Chiara Tornabene as Elementary Envirothon Advisor for the 2018-2019 school year at the salary of $402 which represents Step 1 of the Extracurricular Salary Schedule.
      8. Recommend the employment of Kevin Wood as Co-Assistant Boys Basketball Coach for the 2018-2019 school year at the salary of $3,048.50 which represents ½ of Step 4 of the Extracurricular Salary Schedule.
    4. Recommend Board approval of the following Volunteers effective September 18, 2018:
      Rachel Allen
      Tami Bowman
      Tyler Bradley
      Julie Brown
      Suzanne Eckenroth
      Stephanie Emenhei ser
      Elaine Fogdall
      Todd Fogdall
      Jennifer Foremsky
      Beth Garabedian
      Amanda Gemmill
      Tia Green
      Vanessa Haldeman
      Brianna Hawkey
      Nicole Hesson
      He Huang
      Katherine Kazinski
      Alice Lomax
      Tralana Mace
      Beth Magid
      Mary Ellen Martin
      Simon Overmiller
      Karen Palmer
      Joann Passariello
      Angela Pessognel li
      Angela Ream
      Kara Siegel
      Heather Smith
      Heather VonStein
      Laura Woodring
      Misty Young-Smith
6. Policy Review Committee Report – Mr. Thoman
  The Policy Review Committee recommends Board approval of the following revised policies.
  1. 210.1 Administration of Asthma Inhalers/Epinephrine Auto-Injectors
  2. 810 Transportation
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Thoman, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
7. Additional Committee Reports
Legislative Liaison – Mr. Robinson
PA School Boards Association Leadership Election

Motion, Robinson, Second, Freireich; Approval of the slate of candidates for the PA School Boards Association Leadership Election was approved as presented. In addition, School Board Secretaries Two Year Forum Steering Committee – Peter Bard and Denise LaPera and Pupil Transportation Forum Steering Committee – Alline Smith, Randy Williams and Jo Anne Yarnell.

Roll Call Vote, all present, yes. Motion carried 7-0.

Ms. Mason will submit this vote.
Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of September 4, is provided.
  Mr. Posenau reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich report nine YS students attend YAA.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
No report
Recognition of Visitors
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Sara Knudson – commented about transportation issue
Adjournment
The meeting was adjourned at 8:29 PM.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Link to Meeting Video

Posted in SB-Minutes