Sunday, January 20, 2019 - Next School Day is Cycle Day 4 on January 22

Agenda 2019-01-07

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
JANUARY 7, 2019 – 7:00 PM
YORK COUNTY SCHOOL OF TECHNOLOGY – MEDIA CENTER

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President’s Report – Mr. Posenau
    1. The Board met prior to this meeting for a tour of the York County School of Technology and a dinner prepared by the culinary department as permitted by Section 707 of the Sunshine Act. No deliberation or action was taken. 
    2. The So You Want To Be a School Board Member? community program will be held on January 22 at 7:00 PM at the high school.
  3. Superintendent’s Report – Dr. Williams
    1. District Affiliated Report – YS Dollars for Scholars. Stephanie Sullivan, Treasurer, will provide a brief report on the work of this organization.
    2. Proposed 2019-20 York County School of Technology Budget Presentation by Dr. David Thomas, YCST Director, and Jon Boyer, Business Administrator
    3. State of the District Report
    4. The Administration recommends approval of the membership of the 2020-2023 Comprehensive Planning Team Members.  [Motion; Discussion; Roll Call Vote]
    5. Reports from Administrators
  4. Business Office Report – Ms. Mason
    1. Items being recommended for approval on January 21, 2019.
      1. The Administration submits the proposed 2019-20 York County School of Technology Budget for consideration and approval.
      2. The Administration recommends Board approval of a full Intelligent Caption scoreboard, static caption stat panels, scoreboard at other end with Electronic Team Names for the High School gym from Nevco Sports, LLC for a total cost of $24,601.78 to be purchased through the CoStars contract #014-084. This purchase is being made through the Capital Reserve Fund as was discussed during the 2018-19 budget process.
      3. The Administration recommends Board approval of a John Deere 1570 TerrainCut Commercial Front Mower with a Side Discharge Mower Deck and a 60″ Heavy-Duty Two-Stage Snow Blower for a total cost of $31,844.97. This is being purchased through the CoStars Contract and will come out of the Facilities Budget in the General Fund.
      4. The Administration recommends Board approval of the IRS Standard Mileage Reimbursement Rate of $.58 per mile for the 2019 calendar year. The rate for the 2018 calendar year was $.545.
      5. The Administration recommends Board approval to amend the 2018-19 Budget to reflect the $25,000 received for the School Safety and Security Grant.
        Revenue:
        10-7361 School Safety and Security Grant – $25,000

        Expense:
        10-2220-610-360-00-000-000-000-090 – Tech Supp Serv Gen Supp – $11,100
        10-2220-766-360-00-000-000-000-090 – Tech Supp Serv Cap Equip Rep – $13,900

      6. The Administration recommends the Board award the bid for the East York Roof Replacement to ___ for a total cost of ___. This bid is being opened on January 15, 2019 at 2:00 pm.
      7. The Administration recommends Board approval of the Performance Agreement for the personal services of performers for The C-Word: Consent to be performed at the High School on March 25, 2019. The event is a Sexual Assault Prevention/Awareness Program. Total cost is $2,500.
      8. The Administration recommends the Board approve the following Proposals for professional services:
        1. Turf, Track & Court, LLC, renovation of tennis courts at the Middle and High schools at a cost of $14,520.
        2. NuTech Design Associates, Inc., sidewalk and concrete improvements to Indian Rock Elementary School at a cost of $16,100.
        3. Moore Engineering Company, replace in-floor grease traps in kind at the High School and Indian Rock Elementary, generator work at Valley View Elementary, and replace the roof top unit at the Middle School for a total cost of $17,450.
        4. Gilbert Architect, High School stair tread replacement, gym floor refinishing, painting and basketball backstops for a total cost of $15,000.
    2. Informational
      Donation in the amount of $250 from George and Cheryl Hummel for the Middle School Library.
  5. Student Board Representative Report – Lauren Guyer
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 
    2. Facilities Committee Report – Mrs. Freireich
      The minutes of November 7 are provided.
    3. Personnel Committee Report – Mr. Robinson

      Please note the Addendum located at the end of the agenda.

      Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, leave of absence and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Retirement  
        1. Recommend the approval of the retirement of Donna Biser, 4th grade Teacher at East York, effective June 30, 2019.  Ms. Biser is retiring after having served 19 years in education and 17 with York Suburban School District.
        2. Recommend the approval of the retirement of Donna Haun, Special Education Teacher at York Suburban High School, effective June 30, 2019.  Ms. Haun is retiring after having served 22 years in education, all with York Suburban School District. 
        3. Recommend the approval of the retirement of E. Dorene Ridgway, 3rd grade Teacher at East York, effective June 30, 2019.  Ms. Ridgway is retiring after having served 23 years in education, all with York Suburban School District.
        4. Recommend the approval of the retirement of Claire McMillion, high school classroom assistant, effective June 30, 2019.  Ms. McMillion is retiring after having served 11 years in education, all with York Suburban School District.
      2. Resignation  
        Recommend the approval of the resignation of Shelby Marks, High School Administrative Assistant, effective January 2, 2019.
      3. Leave of Absence  
        Recommend Board approval of the disability leave for Stephanie Crumbling, 5th grade Teacher at Indian Rock Elementary, effective January 7, 2019 for the remainder of the 2018-19 school year.
      4. Employment  
        Recommend the employment of Hannah Siegelman for the position of High School Administrative Assistant effective January 8, 2019 at the hourly rate of $16.54.
    4. Additional Committee Reports
  7. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich
  8. York Adams Academy Report – Mrs. Freireich
  9. York Adams Tax Bureau Report – Ms. Mason
  10. York County School of Technology Report – Mrs. Schroeder
  11. Recognition of Visitors
  12. Board Meeting Schedule
  13. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  14. Adjournment  

 

ADDENDUM

TO:                 Members of the York Suburban School Board

FROM:          Timothy P. Williams, Ed. D., Superintendent

DATE:            January 7, 2019

SUBJECT:    Addendum to the Agenda for the Planning Committee Meeting of January 7, 2019

 

VI.  Committee Reports – Mr. Posenau

         C.  Personnel Committee Report – Mr. Robinson

                1.  Retirement 

                      e.  Recommend the approval of the retirement of Thomas Triggs, Social Studies Teacher at the York Suburban High School, effective June 30, 2019. Mr. Triggs is retiring after having served 35 years in education and 26 with York Suburban School District.