Agenda 2019-01-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 21, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held at 6:40 PM.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 17, 2018 and the Planning Committee Meeting of January 7, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of December 31, 2018 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    2. The So You Want To Be a School Board Member? community program will be held on January 22 at 7:00 PM at the high school.
    3. The Board Retreat Strategic Planning session is scheduled for February 11 with dinner at 6:00 PM and the session starting at 6:30 PM.
  4. Superintendent’s Report – Dr. Williams
    1. School Board Member Appreciation Month
    2. Report from Miranda King, Student and Family Services Coordinator
    3. Superintendent’s Report
    4. Student Enrollment Report
    5. Reports from Administrators
  5. Business Office Report – Ms. Mason
    1. The Administration submits the proposed 2019-20 York County School of Technology Budget for consideration and approval.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of a full Intelligent Caption scoreboard, static caption stat panels, scoreboard at other end with Electronic Team Names for the High School gym from Nevco Sports, LLC for a total cost of $24,601.78 to be purchased through the CoStars contract #014-084. This purchase is being made through the Capital Reserve Fund as was discussed during the 2018-19 budget process.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of a John Deere 1570 TerrainCut Commercial Front Mower with a Side Discharge Mower Deck and a 60″ Heavy-Duty Two-Stage Snow Blower for a total cost of $31,844.97. This is being purchased through the CoStars Contract and will come out of the Facilities Budget in the General Fund.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the IRS Standard Mileage Reimbursement Rate of $.58 per mile for the 2019 calendar year. The rate for the 2018 calendar year was $.545.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval to amend the 2018-19 Budget to reflect the $25,000 received for the School Safety and Security Grant.
      Revenue:
      10-7361 School Safety and Security Grant – $25,000

      Expense:
      10-2220-610-360-00-000-000-000-090 – Tech Supp Serv Gen Supp – $11,100
      10-2220-766-360-00-000-000-000-090 – Tech Supp Serv Cap Equip Rep – $13,900
      [Motion; Discussion; Roll Call Vote]

    6. The Administration recommends the Board award the bid for the East York Roof Replacement to Detwiler Roofing for a total cost of $1,195,000.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the Performance Agreement for the personal services of performers for The C-Word: Consent to be performed at the High School on March 25, 2019. The event is a Sexual Assault Prevention/Awareness Program. Total cost is $2,500.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends the Board approve the following Proposals for professional services:
      1. Turf, Track & Court, LLC, renovation of tennis courts at the Middle and High schools at a cost of $14,520.
      2. NuTech Design Associates, Inc., sidewalk and concrete improvements to Indian Rock Elementary School at a cost of $16,100.
      3. Moore Engineering Company, replace in-floor grease traps in kind at the High School and Indian Rock Elementary, generator work at Valley View Elementary, and replace the roof top unit at the Middle School for a total cost of $17,450.
      4. Gilbert Architect, High School stair tread replacement, gym floor refinishing, painting and basketball backstops for a total cost of $15,000.
        [Motion; Discussion; Roll Call Vote]
    9. The Administration recommends Board approval of the Special Education Supplemental Contract with Spring Grove Area School District for Autistic Support Services for the 2018-19 school year in the amount of $14,925.  [Motion; Discussion; Roll Call Vote]
    10.  The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Dylan Altland
      Sharon Eden (Substitute)
      Norberto Plaza (Substitute)
       [Motion; Discussion; Roll Call Vote]
    11. Informational
      1. 2019-20 Budget Presentation
      2. Food Service Department Report
        1. Dining Review Report for December
        2. Sales Report 
  6. Student Board Representative Report – Lauren Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.
    3. Personnel Committee Report – Mr. Robinson

      Please note the Addendum at the end of the agenda.

      Consent Agenda: [You have before you the Personnel Report which includes employment, retirement, resignation, leave of absence and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Employment
        1.  

          Name:

          Timothy-Jon Lantz

          Education:

          York College of PA, BA in History; Seton Hill University, MFA in Writing Popular Fiction; Drexel University, MS in Instruction

          Certification:

          Grades K-6; English 7-12; Social Studies 7-12

          Contract:

          Temporary Professional Contract

          Salary:

          $75,425 – MS +45 – Step 1

          Assignment:

          York Suburban High School – English Teacher

          Effective: 

          January 22, 2019 – conditional upon completion of employment documents
        2. Recommend the employment of Kathy Pugh as a support staff substitute employee effective February, 1, 2019.
        3. Recommend the employment of Georgette Howard as a support staff substitute employee effective January 22, 2019, pending receipt of all required paperwork.
        4. Recommend the employment of Richard Lowe, currently a part-time custodian at Yorkshire Elementary School, as a full-time custodian at the High School effective upon hiring a replacement.
        5. Recommend the employment of Mayra Lopez and Elizabeth Bevan as custodian substitutes effective January 22, 2019, pending receipt of employment documents.
      2. Retirement
        Recommend the approval of the retirement of Susan Mellinger, Elementary Art Teacher at Yorkshire Elementary School, effective June 30, 2019.  Ms. Mellinger is retiring after having served 16 years in education, all with York Suburban School District.
      3. Resignation  
        1. Recommend the approval of the resignation of Lisa Faw, paraprofessional at the middle school, effective January 18, 2019.
        2. Recommend the approval of the resignation of Melissa Eicholtz, part time custodian at the middle school, effective January 25, 2019.
      4. Leave of Absence  
        1. Recommend Board approval of the request of Jordyn Beck, Middle School English Teacher for an FMLA leave of absence starting on or about April 1, 2019 through the end of the 2018-2019 school year.
        2. Recommend Board approval of the request of Chevonne Tyson, Kindergarten Teacher at the Valley View Elementary School, for an FMLA intermittent leave of absence starting February 10, 2019 followed by a consecutive leave beginning on or about April 7, 2019 through the end of the 2018-2019 school year.
      5. Recommend the approval of the following volunteers, effective January 22, 2019.
        Amanda Darrow
        Jacob Eigo
        Vance Eppley III
        Dustin Fregm
        Joan Hammond
        Erica Jolly
        Stefanie Moyar
        Stephen Myers
        Rolanda Pagan-SanMartin
        Jamie Sorrell
    4. Policy Review Committee Report – Mr. Watts
      1. The minutes of October 24 are provided.
      2. The following policies were discussed at length at the January 9 Policy Review Committee meeting and recommended out of committee for first read and eventual adoption.
        1. 103 – Nondiscrimination in School and Classroom Practices
        2. 104 – Nondiscrimination in Employment Practices
        3. 202 – Eligibility of Nonresident Students
        4. 607 – Tuition Income
        5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
        6. 626.3 – Allowability of Cost – Federal Programs
        7. 626.4 – Cash Management – Federal Programs
        8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
    5. Additional Committee Reports
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of January 8, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology Report – Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting Schedule
  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment  

ADDENDUM

TO:              Members of the York Suburban School Board

FROM:         Timothy P. Williams, Ed. D., Superintendent

DATE:          January 21, 2019

SUBJECT:    Addendum to the Agenda for the Regular Monthly Meeting of January 21, 2019

VII.  Committee Reports – Mr. Posenau

           C.   Personnel Committee Report – Mr. Robinson

                  1.  Employment

                          f. Recommend the employment of Korie Snyder as a 5th Grade Long-term Substitute Teacher at Indian Rock Elementary School effective on or about January 22, 2019, through the end of the 2018-2019 school year at the daily rate of $105, pending completion of employment paperwork.

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