Thursday, August 22, 2019 - Today is Cycle Day 2

Minutes 2019-01-07

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
JANUARY 7, 2019 – 7:00 PM
YORK COUNTY SCHOOL OF TECHNOLOGY – MEDIA CENTER

M I N U T E S
(approved on January 21, 2019)

Official action did occur during this meeting for items marked by (*).

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call  
      Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts and Lauren Guyer (Student Representative)
    3. A reminder to please silence your cell phone during the meeting.

      Mr. Posenau reported above. 

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

  2. Board President’s Report – Mr. Posenau
    1. The Board met prior to this meeting for a tour of the York County School of Technology and a dinner prepared by the culinary department as permitted by Section 707 of the Sunshine Act. No deliberation or action was taken. 

      Mr. Posenau reported above and added a delicious meal was enjoyed by all!

    2. The So You Want To Be a School Board Member? community program will be held on January 22 at 7:00 PM at the high school.

      Mr. Posenau reported above. 

  3. Superintendent’s Report – Dr. Williams
    1. District Affiliated Report – YS Dollars for Scholars. Stephanie Sullivan, Treasurer, will provide a brief report on the work of this organization.

      Mrs. Sullivan reported the YS Dollars for Scholars chapter was founded in 1998. Their mission is to provide financial assistance to eligible York Suburban seniors to continue their education and to help students become responsible, dependable and capable citizens and community leaders. To date, 151 scholarships have been awarded to 135 students for a total of $440,000. The scholarships are often renewable. Annually, DFS is able to support over 20 students. Heavy fundraising early on helped DFS establish an endowment fund held at the York County Community Foundation. The chapter is also a member of the national Dollars for Scholars network that provides guidance, forms, assistance with tax preparation and manages the online application portal. The York County Community Foundation holds total assets of $602,000. Names of students are unknown through the process of application review and selection. A new endeavor is to set up a help desk in the High School front lobby to provide information about the electronic application process. Their board is comprised of 20 volunteers. Every other year, the district-wide Battle of the Buildings is scheduled and proceeds go to DFS. This year, BOB is scheduled January 26 from 6:00 to 8:00 PM and everyone is invited to attend, participate or volunteer.

    2. Proposed 2019-20 York County School of Technology Budget Presentation by Dr. David Thomas, YCST Director, and Jon Boyer, Business Administrator

      Dr. Williams thanked the administration of YCST for a great tour of the facility and providing a delicious meal.

      Dr. Thomas and Mr. Boyer provided a report of the budget highlights and answered questions from Board members.

    3. State of the District Report

      Dr. Williams reported above. 

      A discussion took place about no mechanism being available to perform comparisons of students in other states, historically under-performing students subgroup, outstanding rankings, terrific processes and phenomenal teachers in the District, District philosophy connects to high learning students, consideration of adjustments needed to connect and motivate the historically under-performing subgroup to create a win-win scenario and upcoming work to be done in the Comprehensive Plan process starting very soon. 

    4. (*)  The Administration recommends approval of the membership of the 2020-2023 Comprehensive Planning Team Members.  [Motion; Discussion; Roll Call Vote]

      Dr. Krauser reported above. The larger team does include student representatives, additional parent and community members, teachers, educational specialists, administrators, and social services.

      Motion, Thoman, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

    5. Reports from Administrators

      Dr. Monos, Valley View Elementary Principal, shared a handout, It Takes a Village to Raise a Child, that included many pictures of students and teachers. Our teachers teach kids, not content. This is how we reach all kids.

      Dr. Adams, High School Assistant Principal, reported mid-terms are scheduled this week and next week and much time is devoted to these. MiniThon events are taking place, leading up to the MiniThon that will be held in February. Office transition is occurring with Mrs. Jackson coming on as Assistant Principal and different Administrative Assistants. A bulletin board in the hallway outside of the guidance office will record decisions made by seniors regarding college acceptances and workforce and military plans. Class scheduling for next year is about to start.

      The Board commented appreciation for the reports from the administrators each month.

  4. Business Office Report – Ms. Mason
    1. Items being recommended for approval on January 21, 2019.
      1. The Administration submits the proposed 2019-20 York County School of Technology Budget for consideration and approval.

        Ms. Mason reported above.  

      2. The Administration recommends Board approval of a full Intelligent Caption scoreboard, static caption stat panels, scoreboard at other end with Electronic Team Names for the High School gym from Nevco Sports, LLC for a total cost of $24,601.78 to be purchased through the CoStars contract #014-084. This purchase is being made through the Capital Reserve Fund as was discussed during the 2018-19 budget process.

        Ms. Mason reported above. 

      3. The Administration recommends Board approval of a John Deere 1570 TerrainCut Commercial Front Mower with a Side Discharge Mower Deck and a 60″ Heavy-Duty Two-Stage Snow Blower for a total cost of $31,844.97. This is being purchased through the CoStars Contract and will come out of the Facilities Budget in the General Fund.

        Ms. Mason reported above.  

      4. The Administration recommends Board approval of the IRS Standard Mileage Reimbursement Rate of $.58 per mile for the 2019 calendar year. The rate for the 2018 calendar year was $.545.

        Ms. Mason reported above. 

      5. The Administration recommends Board approval to amend the 2018-19 Budget to reflect the $25,000 received for the School Safety and Security Grant.
        Revenue:
        10-7361 School Safety and Security Grant – $25,000

        Expense:
        10-2220-610-360-00-000-000-000-090 – Tech Supp Serv Gen Supp – $11,100
        10-2220-766-360-00-000-000-000-090 – Tech Supp Serv Cap Equip Rep – $13,900

        Ms. Mason reported above. This is a State Grant and does need to go into this year’s fund.

      6. The Administration recommends the Board award the bid for the East York Roof Replacement to ___ for a total cost of ___. This bid is being opened on January 15, 2019 at 2:00 pm.

        Ms. Mason reported above.

      7. The Administration recommends Board approval of the Performance Agreement for the personal services of performers for The C-Word: Consent to be performed at the High School on March 25, 2019. The event is a Sexual Assault Prevention/Awareness Program. Total cost is $2,500.

        Ms. Mason reported above. 

      8. The Administration recommends the Board approve the following Proposals for professional services:
        1. Turf, Track & Court, LLC, renovation of tennis courts at the Middle and High schools at a cost of $14,520. 
        2. NuTech Design Associates, Inc., sidewalk and concrete improvements to Indian Rock Elementary School at a cost of $16,100. 
        3. Moore Engineering Company, replace in-floor grease traps in kind at the High School and Indian Rock Elementary, generator work at Valley View Elementary, and replace the roof top unit at the Middle School for a total cost of $17,450.
        4. Gilbert Architect, High School stair tread replacement, gym floor refinishing, painting and basketball backstops for a total cost of $15,000.

          Ms. Mason reported above. 

    2. Informational
      1. Donation in the amount of $250 from George and Cheryl Hummel for the Middle School Library.

        Ms. Mason reported above.

      2. Ms. Mason reported receiving a verbal report this afternoon on the District’s S&P rating of A+. RBC Capital Markets is planning to sell the bonds on January 21.
  5. Student Board Representative Report – Lauren Guyer
    The cast list for the High School musical, Chitty Chitty Bang Bang, was made available before winter break and rehearsals and set building have begun. An athletic report was provided. The National Honor Society had a blood drive last week and high school students and staff participated. The following MiniThon fundraising events will be held on January 19 – MOD Pizza, 4:00 to 8:00 PM and Mr. YS Man Pagaent, 6:00 to 8:00 PM, where 17 high school boys will be competing against each other in various categories. The SnoCo Dance will be held at The Bond later in the month and ticket sales will benefit MiniThon.
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 
      Mr. Posenau reported above. 
    2. Facilities Committee Report – Mrs. Freireich
      The minutes of November 7 are provided.

      Mrs. Freireich reported above. At last week’s meeting, discussion about upcoming summer projects took place. Architects and engineers are preparing necessary documents.  

    3. Personnel Committee Report – Mr. Robinson
      (*)  Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation, leave of absence and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.

      Thanks and appreciation were extended to the retirees for their service to the District that totals 99 years of service.

      1. Retirement  
        1. Recommend the approval of the retirement of Donna Biser, 4th grade Teacher at East York, effective June 30, 2019.  Ms. Biser is retiring after having served 19 years in education and 17 with York Suburban School District.
        2. Recommend the approval of the retirement of Donna Haun, Special Education Teacher at York Suburban High School, effective June 30, 2019.  Ms. Haun is retiring after having served 22 years in education, all with York Suburban School District. 
        3. Recommend the approval of the retirement of E. Dorene Ridgway, 3rd grade Teacher at East York, effective June 30, 2019.  Ms. Ridgway is retiring after having served 23 years in education, all with York Suburban School District.
        4. Recommend the approval of the retirement of Claire McMillion, high school classroom assistant, effective June 30, 2019.  Ms. McMillion is retiring after having served 11 years in education, all with York Suburban School District.
        5. Recommend the approval of the retirement of Thomas Triggs, Social Studies Teacher at the York Suburban High School, effective June 30, 2019. Mr. Triggs is retiring after having served 35 years in education and 26 with York Suburban School District.
      2. Resignation  
        Recommend the approval of the resignation of Shelby Marks, High School Administrative Assistant, effective January 2, 2019.
      3. Leave of Absence  
        Recommend Board approval of the disability leave for Stephanie Crumbling, 5th grade Teacher at Indian Rock Elementary, effective January 7, 2019 for the remainder of the 2018-19 school year.
      4. Employment  
        Recommend the employment of Hannah Siegelman for the position of High School Administrative Assistant effective January 8, 2019 at the hourly rate of $16.54.
    4. Additional Committee Reports
  7. Lincoln Intermediate Unit Report  
    LIU Joint Operating Authority Report – Mrs. Freireich
    No report 
  8. York Adams Academy Report – Mrs. Freireich
    No report 
  9. York Adams Tax Bureau Report – Ms. Mason
    No report 
  10. York County School of Technology Report – Mrs. Schroeder
    No report 
  11. Recognition of Visitors  
    Mr. Posenau thanked everyone for attending this evening’s meeting. 
  12. Board Meeting Schedule
    Mr. Posenau reported above. 
  13. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  14. Adjournment  
    The meeting was adjourned at 8:34 PM. 

 

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

Link to Audio File of Meeting