Monday, June 24, 2019

Minutes 2019-01-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 21, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:40 PM.

M I N U T E S
(approved on February 18, 2019)

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag  

      In Mr. Posenau’s absence, Mrs. Schroeder called the meeting to order with the Pledge of Allegiance of Flag.

    2. Roll Call  

      Members present – Ellen Freireich, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts

      Member not present – John Posenau, Lauren Guyer (Student Representative)

    3. A reminder to please silence your cell phone during the meeting.

      Mrs. Schroeder reported above.

    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      An opportunity was provided for public comment. There was none at this time.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 17, 2018 and the Planning Committee Meeting of January 7, 2019.  [Approval as submitted/corrected]

      The minutes were approved as submitted.

  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of December 31, 2018 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers

      Motion, Sears, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

  3. Board President’s Report – Mr. Posenau
    1. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.

      Mrs. Schroeder reported above. 

    2. The So You Want To Be a School Board Member? community program will be held on January 22 at 7:00 PM at the high school.

      Mrs. Schroeder reported above. 

    3. The Board Retreat Strategic Planning session is scheduled for February 11 with dinner at 6:00 PM and the session starting at 6:30 PM.

      Mrs. Schroeder reported above. 

  4. Superintendent’s Report – Dr. Williams
    1. School Board Member Appreciation Month

      Dr. Williams reported the Picture of the Week for the meeting agenda was provided by the English Language Learner (ELL) students at Yorkshire Elementary School sharing their thanks to the School Board. Thanks were extended to each Board member for their service to the district as volunteers. A grand total of 51 years of experience exists with the current Board members and that is quite impressive. Thanks for all you do, School Board Members!

    2. Report from Miranda King, Student and Family Services Coordinator

      Ms. King provided a report on this new position, reviewed the above presentation and answered questions by Board members. Several thanks were extended to Ms. King for this report and giving of her time this evening to provide valuable information.

    3. Superintendent’s Report

      Dr. Williams reviewed above. 

    4. Student Enrollment Report

      The above report is part of the Superintendent’s Report. 

      A discussion continued about cyber and charter students, responsibility and obligations of school districts regarding these students, strategies of encouraging these students to attend YS for the quality education that is available and if any of these students attended YS previously.

    5. Reports from Administrators

      Dr. Stoltz, Yorkshire Elementary Principal, thanked Ms. King for the work she is doing and said that it would be great if we could triplicate her. Dr. Stoltz thanked the School Board for their service to the District. She shared information about the 33 English Language Learners and 19 in Kindergarten compared to the seven ELL students last year in Kindergarten. The supports in place for ELLs are Imagine Learning Program, bilingual books for students to take home and the family participants in the monthly culture club meetings.

      Mr. Shirey, Middle School Principal, thanked the Board members for all the things they do for the District. Mr. Shirey reported about the holiday band, orchestra and choral concerts, ugly sweater day, annual food drive that raised over 5,000 items for the York County Food Bank, sample trial experience led by Mrs. Campbell teaching 6th grade students about the judicial system and a guest speaker from Life Below Zero BBC and National Geographic TV series that captured students’ attention in Mr. Reed’s class with a powerful message about overcoming and persevering in life.

  5. Business Office Report – Ms. Mason
    1. The Administration submits the proposed 2019-20 York County School of Technology Budget for consideration and approval.  [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Freireich; Approval.

      A comment was shared how the activity based accounting in the budget is very interesting and enlightening.

      Roll Call Vote, all present yes. Motion carried 8-0.

    2. The Administration recommends Board approval of a full Intelligent Caption scoreboard, static caption stat panels, scoreboard at other end with Electronic Team Names for the High School gym from Nevco Sports, LLC for a total cost of $24,601.78 to be purchased through the CoStars contract #014-084. This purchase is being made through the Capital Reserve Fund as was discussed during the 2018-19 budget process.  [Motion; Discussion; Roll Call Vote] 
    3. The Administration recommends Board approval of a John Deere 1570 TerrainCut Commercial Front Mower with a Side Discharge Mower Deck and a 60″ Heavy-Duty Two-Stage Snow Blower for a total cost of $31,844.97. This is being purchased through the CoStars Contract and will come out of the Facilities Budget in the General Fund.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval of Item B and C.

      A discussion continued about the scoreboard being purchased through Capital Reserve Fund that was discussed at both Facilities and Finance Committees. The All-Sports Booster Club plans to supplement a portion of the cost that was not budgeted.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    4. The Administration recommends Board approval of the IRS Standard Mileage Reimbursement Rate of $.58 per mile for the 2019 calendar year. The rate for the 2018 calendar year was $.545.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    5. The Administration recommends Board approval to amend the 2018-19 Budget to reflect the $25,000 received for the School Safety and Security Grant.
      Revenue:
      10-7361 School Safety and Security Grant – $25,000

      Expense:
      10-2220-610-360-00-000-000-000-090 – Tech Supp Serv Gen Supp – $11,100
      10-2220-766-360-00-000-000-000-090 – Tech Supp Serv Cap Equip Rep – $13,900
      [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Robinson; Approval.

      A discussion continued that this is $25,000 in state money that every school district in Pennsylvania received.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    6. The Administration recommends the Board award the bid for the East York Roof Replacement to Detwiler Roofing for a total cost of $1,195,000.  [Motion; Discussion; Roll Call Vote]

      Motion, Freireich, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

    7. The Administration recommends Board approval of the Performance Agreement for the personal services of performers for The C-Word: Consent to be performed at the High School on March 25, 2019. The event is a Sexual Assault Prevention/Awareness Program. Total cost is $2,500.  [Motion; Discussion; Roll Call Vote] 
    8. The Administration recommends the Board approve the following Proposals for professional services:
      1. Turf, Track & Court, LLC, renovation of tennis courts at the Middle and High schools at a cost of $14,520.
      2. NuTech Design Associates, Inc., sidewalk and concrete improvements to Indian Rock Elementary School at a cost of $16,100.
      3. Moore Engineering Company, replace in-floor grease traps in kind at the High School and Indian Rock Elementary, generator work at Valley View Elementary, and replace the roof top unit at the Middle School for a total cost of $17,450.
      4. Gilbert Architect, High School stair tread replacement, gym floor refinishing, painting and basketball backstops for a total cost of $15,000.
    9. The Administration recommends Board approval of the Special Education Supplemental Contract with Spring Grove Area School District for Autistic Support Services for the 2018-19 school year in the amount of $14,925.  [Motion; Discussion; Roll Call Vote]

      Motion, Watts, Second, Freireich; Approval of Items G, H and I.

      A discussion continued about Item I with a special education student attending Spring Grove Area School District with reimbursement from YS.

      Roll Call Vote, all present, yes. Motion carried 8-0.

    10.  The Administration recommends Board approval of the additional bus/van drivers for the 2018-19 school year.
      Dylan Altland
      Sharon Eden (Substitute)
      Norberto Plaza (Substitute)
       [Motion; Discussion; Roll Call Vote]

      Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes.

    11. Informational
      1. 2019-20 Budget Presentation

        Ms. Mason reviewed above.

        A discussion continued and Dr. Williams answered some questions from Board members.

      2. Food Service Department Report
        1. Dining Review Report for December
        2. Sales Report 

          Ms. Mason reported above. An Administrative Review (Food Service Audit) by the PA Department of Food and Nutrition is scheduled for January 22 and 23.

          A discussion continued about the Board being introduced to Whitsons’ new Food Service Director.

  6. Student Board Representative Report – Lauren Guyer

    Miss Guyer was not in attendance this evening.

  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule

      Mrs. Schroeder reported above and noted the February 6 Facilities Committee meeting will be a very informative meeting with Gilbert Architects presenting information and Board members were encouraged to attend.

    2. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.

      Mr. Scalet reported above.

    3. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment, retirement, resignation, leave of absence and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

      1. Employment
        1.  

          Name:

          Timothy-Jon Lantz

          Education:

          York College of PA, BA in History; Seton Hill University, MFA in Writing Popular Fiction; Drexel University, MS in Instruction

          Certification:

          Grades K-6; English 7-12; Social Studies 7-12

          Contract:

          Temporary Professional Contract

          Salary:

          $75,425 – MS +45 – Step 1

          Assignment:

          York Suburban High School – English Teacher

          Effective: 

          January 22, 2019 – conditional upon completion of employment documents

        2. Recommend the employment of Kathy Pugh as a support staff substitute employee effective February 1, 2019.
        3. Recommend the employment of Georgette Howard as a support staff substitute employee effective January 22, 2019, pending receipt of all required paperwork.
        4. Recommend the employment of Richard Lowe, currently a part-time custodian at Yorkshire Elementary School, as a full-time custodian at the High School effective upon hiring a replacement.
        5. Recommend the employment of Mayra Lopez and Elizabeth Bevan as custodian substitutes effective January 22, 2019, pending receipt of employment documents.
        6. Recommend the employment of Korie Snyder as a 5th Grade Long-term Substitute Teacher at Indian Rock Elementary School effective on or about January 22, 2019, through the end of the 2018-2019 school year at the daily rate of $105, pending completion of employment paperwork.
      2. Retirement
        Recommend the approval of the retirement of Susan Mellinger, Elementary Art Teacher at Yorkshire Elementary School, effective June 30, 2019.  Ms. Mellinger is retiring after having served 16 years in education, all with York Suburban School District.
      3. Resignation  
        1. Recommend the approval of the resignation of Lisa Faw, paraprofessional at the middle school, effective January 18, 2019.
        2. Recommend the approval of the resignation of Melissa Eicholtz, part time custodian at the middle school, effective January 25, 2019.
      4. Leave of Absence  
        1. Recommend Board approval of the request of Jordyn Beck, Middle School English Teacher for an FMLA leave of absence starting on or about April 1, 2019 through the end of the 2018-2019 school year.
        2. Recommend Board approval of the request of Chevonne Tyson, Kindergarten Teacher at the Valley View Elementary School, for an FMLA intermittent leave of absence starting February 10, 2019 followed by a consecutive leave beginning on or about April 7, 2019 through the end of the 2018-2019 school year.
      5. Recommend the approval of the following volunteers, effective January 22, 2019.
        Amanda Darrow
        Jacob Eigo
        Vance Eppley III
        Dustin Fregm
        Joan Hammond
        Erica Jolly
        Stefanie Moyar
        Stephen Myers
        Rolanda Pagan-SanMartin
        Jamie Sorrell
    4. Policy Review Committee Report – Mr. Watts
      1. The minutes of October 24 are provided.

        Mr. Watts reported above. 

      2. The following policies were discussed at length at the January 9 Policy Review Committee meeting and recommended out of committee for first read and eventual adoption.

        Mr. Watts reported above. Board members were asked to provide any additional information to Mr. Watts about the policies. 

        1. 103 – Nondiscrimination in School and Classroom Practices
        2. 104 – Nondiscrimination in Employment Practices
        3. 202 – Eligibility of Nonresident Students
        4. 607 – Tuition Income
        5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
        6. 626.3 – Allowability of Cost – Federal Programs
        7. 626.4 – Cash Management – Federal Programs
        8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
    5. Additional Committee Reports  
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of January 8, is provided.

      Mrs. Freireich reported above and added she will be in communication with Sue Heistand, Dallastown Area School District Board member, that represents both Dallastown and YS and will bring updates about the LIU. A new Executive Director has been hired to start in the spring and an interim director has been hired for the next several months.

    2. LIU Joint Operating Authority Report – Mrs. Freireich 

      No report.

  9. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported 12 seats are currently filled. The first Board meeting of the year is scheduled for next week.

  10. York Adams Tax Bureau Report – Ms. Mason

    Ms. Mason reported a meeting is scheduled January 28.

  11. York County School of Technology Report – Mrs. Schroeder

    Mrs. Schroeder reported the next meeting is scheduled next week.

  12. Recognition of Visitors   
  13. Board Meeting Schedule

    Mrs. Schroeder reported above. 

  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

    An opportunity was provided for public comment. There was none at this time.

  15. Adjournment  

    The meeting was adjourned at 8:50 PM.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Link to Meeting Video