Saturday, February 23, 2019 - Next School Day is Cycle Day 5 on February 25

Agenda 2019-02-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
FEBRUARY 4, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President’s Report – Mr. Posenau
    1. The Board Retreat Strategic Planning session is scheduled for February 11 with dinner at 6:00 PM and the session starting at 6:30 PM.
    2. A Special Purpose Non-Voting meeting has been scheduled for February 20 at 6:30 PM to discuss the Feasibility Study.
  3. Superintendent’s Report – Dr. Williams
    1. Proposed 2019-20 School Calendar
    2. Reports from Administrators
  4. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the Agreement with Core Design Group for professional design services for East York Elementary for Floor Finishes and Restoration. This is for the terrazzo floor finishes in the recently added lobby and terrazzo restoration in the existing front section of the building. The work will be done on a time and material basis not to exceed 6% of the construction cost.  [Motion; Discussion; Roll Call Vote]
    2. Items recommended for approval on February 18, 2019:
      1. The Administration recommends Board approval of the proposed York Adams Academy 2019-20 General Operating Budget. The Budget will increase in expenditures by $11,080 compared to 2018-19 and includes a 3% increase for salaries. Our membership fee per seat will not increase for 2019-20.
      2. The Administration recommends Board approval of the contract with FnP Productions for a total of $2,200 for audio/DJ services and lighting for the York Suburban Prom to be held on May 11, 2019 at the Valencia Ballroom.
      3. The Administration recommends Board approval of the contract with Executive Coach, Inc. in the amount of $1,495 for one bus to take students to the United States Holocaust Memorial Museum in Washington, DC on Monday, March 11, 2019.
      4. The Administration recommends Board approval of the Lincoln Learning Network 4.0 five (5)  year contract with an annual recurring cost of $24,005.16 with the Erate discount included.

        The Lincoln Learning Network is the consortium of districts in IU12 that collectively purchase network services to interconnect the district buildings and provide Internet and other network access.  The current contract expires on June 30, 2019.

      5. The Administration recommends Board approval of the Amendment to the Child Care Agreement with Bright Horizons Childrens Centers LLC pertaining to Tuition Scholarship.
    3. Informational
      Administrative Review Follow-up
  5. Student Board Representative Report – Lauren Guyer
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes employment and resignation. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Employment
        1. Recommend the employment of Zaenna McNamara as a 5th Grade Extended-term Substitute Teacher at Indian Rock Elementary School effective February 5, 2019, through the end of the 2018-2019 school year at the daily rate of $115.
        2. Recommend the employment of Amy Rowcliffe as a full time Administrative Assistant at York Suburban High School at a rate of $16.54 per hour, effective February 18, 2019, pending completion of employment paperwork.
        3. Recommend the employment of the following substitute support staff employees effective upon receipt of all pending paperwork: Robert Bissey, James Brady, Michael CurtisSandra Yannone; when performing stage and lighting duties Michael Curtis’ rate of pay will be $14.00 per hour
      2. Resignation
        1. Recommend the approval of the resignation of Luke Beam, Head Boys Lacrosse Coach, effective January 25, 2019.
        2. Recommend the approval of the resignation of Jed Larkin, Assistant Baseball Coach, effective January 28, 2019.
    3. Policy Review Committee Report – Mr. Watts
      The following policies are recommended out of committee for the second reading with anticipated adoption on February 18.

      1. 103 – Nondiscrimination in School and Classroom Practices
      2. 104 – Nondiscrimination in Employment Practices
      3. 202 – Eligibility of Nonresident Students
      4. 607 – Tuition Income
      5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
      6. 626.3 – Allowability of Cost – Federal Programs
      7. 626.4 – Cash Management – Federal Programs
      8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
    4. Additional Committee Reports
  7. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich
  8. York Adams Academy Report – Mrs. Freireich
  9. York Adams Tax Bureau Report – Ms. Mason
  10. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of January 31 is provided.
  11. Recognition of Visitors
  12. Board Meeting Schedule 
  13. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  14. Adjournment  

    An Executive Session will be held immediately following the meeting.