Agenda 2019-02-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
FEBRUARY 18, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session is scheduled at 6:30 PM.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of January 21, 2019 and the Planning Committee Meeting of February 4, 2019.  [Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Sears
    Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Approval of Financial Reports as of January 31, 2019 [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Mr. Posenau
    1. The Board met following the Planning Committee Meeting on February 4, 2019 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal matters. No official action was taken.
    2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    3. A Special Purpose Non-Voting meeting has been scheduled for February 20 at 6:30 PM to discuss the Feasibility Study Update. The meeting will be held in High School room 160.
    4. The Board Retreat Strategic Planning session has been rescheduled for February 25 with dinner at 6:00 PM and the session starting at 6:30 PM.
  4. Superintendent’s Report – Dr. Williams
    1. Superintendent’s Report
    2. Student Enrollment Report
    3. The Administration recommends Board approval of the proposed 2019-20 school calendar draft 1A.  [Motion; Discussion; Roll Call Vote]
    4. Overnight Field Trip Request for High School Family and Consumer Science Department 
    5. Reports from Administrators
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the proposed York Adams Academy 2019-20 General Operating Budget. The Budget will increase in expenditures by $11,080 compared to 2018-19 and includes a 3% increase for salaries. Our membership fee per seat will not increase for 2019-20.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the contract with FnP Productions for a total of $2,200 for audio/DJ services and lighting for the York Suburban Prom to be held on May 11, 2019 at the Valencia Ballroom.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the contract with Executive Coach, Inc. in the amount of $1,495 for one bus to take students to the United States Holocaust Memorial Museum in Washington, DC on Monday, March 11, 2019.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the Lincoln Learning Network 4.0 five (5)  year contract with an annual recurring cost of $24,005.16 with the Erate discount included.

      The Lincoln Learning Network is the consortium of districts in IU12 that collectively purchase network services to interconnect the district buildings and provide Internet and other network access.  The current contract expires on June 30, 2019.  [Motion; Discussion; Roll Call Vote]

    5. The Administration recommends Board approval of the Amendment to the Child Care Agreement with Bright Horizons Childrens Centers LLC pertaining to Tuition Scholarship.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the contract with Spirit Sound & Light, LLC in the amount of $5,992.40 for audio, lighting and crew for the Musical Production. Rental period runs from February 20, 2019 to March 3, 2019.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the additional bus/van driver for the 2018-19 school year.
      Ralph Jones
      [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the contract with shi in the amount of $34,549.48 to purchase network equipment and license subscription. $18,995 will come out of the Capital Reserve Fund for network equipment and $15,554.48 will be coming out of the General Fund for license subscription.  [Motion; Discussion; Roll Call Vote]
    9. The Administration recommends Board approval of the contract with ePlus Technologies in the amount of $88,577.01 to purchase network equipment. This purchase will come out of the Capital Reserve Fund.  [Motion; Discussion; Roll Call Vote]
    10. The Administration recommends Board approval of the contract with Celerity in the amount of $21,500 to install fiber optic cable from East York Elementary to York Suburban Middle School. This will be paid from Capital Reserve Funds.  [Motion; Discussion; Roll Call Vote]
    11. Informational
      Food Service Department Report

      1. Dining Review Report for January
      2. Sales Report 
  6. Student Board Representative Report – Lauren Guyer
  7. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Communications Committee Report – Mr. Scalet
      The Activities and  Communication Reports are provided.
    3. Facilities Committee Report – Mrs. Freireich
      The minutes of January 2 are provided.
    4. Finance Committee Report – Mr. Sears
      The minutes of November 14 are provided. 
    5. Personnel Committee Report – Mr. Robinson
      1. The minutes of October 2 are provided. 
      2. The following are recommended out of committee for review and discussion with anticipated action on March 4.
        1. The Personnel Committee recommends Board approval to eliminate the Middle School Math Coach position, effective June 30, 2019. This position was created and never filled.
        2. The Personnel Committee recommends Board approval to eliminate a Middle School Music Teacher position, effective June 30, 2019. This position has been vacant and scheduling has not been affected by the vacancy.
        3. Due to an internal transfer, the Personnel Committee recommends Board approval to eliminate a Sixth Grade Teacher position, effective June 30, 2019.  
        4. Due to an internal transfer, the Personnel Committee recommends Board approval to eliminate a Middle School Science Teacher position, effective June 30, 2019. 
        5. The Personnel Committee recommends Board approval of a .5 Business Teacher position at the high school.
        6. The Personnel Committee recommends Board approval to create an Autistic Support Teacher position, effective for the 2019-20 school year.
        7. The Personnel Committee recommends Board approval to create two paraprofessional/classroom aide positions for the Autistic classroom, effective for the 2019-20 school year.
        8. The Personnel Committee recommends Board approval to create a .5 Middle School Dean position, effective for the 2019-20 school year.
        9. The Personnel Committee recommends Board approval to create an Elementary Teacher position, effective for the 2019-20 school year.
        10. The Personnel Committee recommends Board approval to create two ESL Teacher positions, effective for the 2019-20 school year.
        11. The Personnel Committee recommends Board approval to create a full time Human Resources Administrative Assistant position, effective for the 2019-20 school year.
      3. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, reappointment of extracurricular advisors, reappointment of spring coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignation
          1. Recommend the approval of the resignation of Tae Ju, Health Room Assistant, effective February 28, 2019.
          2. Recommend the approval of the resignation of Bonnie McBride, Instructional Support Aide at East York Elementary, effective June 30, 2019.
        2. Employment  
          1. Recommend the employment of Pamela Doll and Linda Kauffman for the position of part time custodians effective February 19, 2019 at the hourly rate of $14.13.
          2. Recommend the employment of Karla Coffman for the position of substitute nurse effective February 19, 2019 at the daily substitute rate for professional staff.
          3. Recommend the employment of Frank Corto as High School Boys Lacrosse Head Coach, at the salary of $3,490 which represents Step 1 of the extracurricular salary schedule.
          4. Recommend the employment of Scott Erickson as High School Baseball Co-Assistant #2 Coach, at the salary of $2,093 which represents ½ of Step 4 of the extracurricular salary schedule.
        3. Reappointment of Extracurricular Advisors for 2018-2019
          Position Name Salary Step
          HS Set Design & Construction S.T. Smith $2,148 Step 4
          HS Choral Director Hannah Stayer $1,587 Step 4
           HS Accompanist Susan Wolschleger  $896 Step 4
           HS Choreographer Michelle Vranich  $2,324  Step 4
              $6,955  
        4. Reappointment of Spring Coaches for 2018-2019
          Position Name Salary Step
          Head Boys and Girls Track Dan VanHouwe $7,501 Step 4
          Asst. Boys and Girls Track #1 Lori Stambaugh $5,818 Step 4
          Asst. Boys and Girls Track #2 Justin Krebs $2,930 Step 2
          Asst. Boys and Girls Track #3 Cristina Fiorentino $3,558 Step 3
          MS Head Boys and Girls Track Michael Jackson $4,940 Step 4
          MS Asst. Boys and Girls Track Anastasia Evans $3,370 Step 4
          Intramural Track Eric Arnold $1,500 N/A
          Head Boys Volleyball Oliver Good $5,818 Step 4
          Assistant Boys Volleyball Alex Bahn $2,930 Step 2
          MS Head Girls Volleyball Sonia Guyer $3,370 Step 4
          MS Asst. Girls Volleyball Gina Neiderer $2,733 Step 4
          Head Girls Lacrosse Laura Meerbach $6,719 Step 4
          Asst. Girls Lacrosse #1 Alexandra Anderson $2,930 Step 2
          Asst. Boys Lacrosse #1 Matthew Ensminger $3,558 Step 3
          Asst. Boys Lacrosse #2 Anthony Giuffrida $2,864 Step 3
          Head Baseball Coach Casey Markey $4,945 Step 3
          Asst. Baseball #1 Scott Cobb $4,420 Step 4
          Co- Asst. Baseball #2 Tyler Page $1,799 Step 3
          Head Softball Larry Dalton $5,818 Step 4
              $77,521  
        5. Recommend the approval of the following volunteers, effective February 19, 2019.
          Kathleen Howat
          Vasiliki Karandrikas
          Christy Reece
          Tabitha Rhoades
          Brooke Shorb
          Ciara Sweeney
    6. Policy Committee Report – Mr. Watts
      Following the First Reading and Second Reading, the following policies are recommended out of committee for adoption.

      1. 103 – Nondiscrimination in School and Classroom Practices
      2. 104 – Nondiscrimination in Employment Practices
      3. 202 – Eligibility of Nonresident Students
      4. 607 – Tuition Income
      5. 626.2 – Types of Costs, Obligations and Property Management – Federal Programs
      6. 626.3 – Allowability of Cost – Federal Programs
      7. 626.4 – Cash Management – Federal Programs
      8. 626.5 – Grant Sub-recipient Monitoring Procedures – Federal Programs
        [Motion; Discussion; Roll Call Vote]
    7. Additional Committee Reports
  8. Legislative Update – Mr. Robinson
  9. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of February 5, is provided. 
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology Report – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting Schedule
  15. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment  
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