Sunday, April 21, 2019 - Next School Day is Cycle Day 1 on April 22

Agenda 2019-03-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MARCH 4, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session is scheduled at 6:30 PM, prior to the meeting.

 

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  2. Board President’s Report – Mr. Posenau
    1. The Board met in a Retreat Strategic Planning Session on February 25 as permitted by Section 707 of the Sunshine Act for the purpose of a work session. No official action was taken.
    2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
    3. A Special Purpose Non-Voting Meeting has been scheduled for March 11 at 6:30 PM to discuss the Feasibility Study Update. The meeting will be held in the High School cafeteria.
  3. Superintendent’s Report – Dr. Williams
    1. The Administration recommends approval of a slight revision to the 2019-2020 school calendar.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends approval of the Overnight Field Trip Request for High School Family and Consumer Science Department.  [Motion; Discussion; Roll Call Vote] 
    3. Reports from Administrators
  4. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval to advertise and solicit for bids for redoing the Senior High tennis courts.  [Motion; Discussion; Roll Call Vote]
    2. Items recommended for approval on March 18, 2019:
      1. The Administration recommends Board approval of the contract and 60 month lease with Higher Information Group for 44 multi-function printer/copiers in the amount of $256,620.00 plus $0.0038/page black and white and $0.045/page color.
      2. The Administration recommends Board approval of the proposal from SSM in the amount of $6,930 for the installation of a total of three (3) Lock-up Type Gas Regulators, one for each Weil McLain boiler at East York Elementary School. While these were recommended to be installed at the time of the boiler installation by the manufacturer, the engineer did not include in the specs because they were not required. We are now having problems with the boilers failing. This expense would come from the Capital Project Fund.
      3. The Administration recommends Board approval of the proposal from Kinsley in the amount of $6,800 to provide all labor, equipment and materials for the Middle School Storm pipe repair. This expense will come from the General Fund.
      4. The Administration recommends Board approval to advertise and solicit bids for the High School Stair Tread replacement project, the Gymnasium floor refinishing, painting and backstop replacement project, and the East York Elementary flooring project.
      5. The Administration recommends Board approval of the Memorandum of Understanding (MOU) with the York County Head Start Agency. The purpose of this agreement is to describe the responsibilities of each agency and to provide guidance for coordination and cooperation between the District and Head Start. This MOU is required under ESSA.
    3. Informational
      Budget Update 2019-20
  5. Student Board Representative Report – Lauren Guyer
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule
    2. Facilities Committee Report – Mrs. Freireich
      The March 6 committee meeting is canceled.
    3. Personnel Committee Report – Mr. Robinson
      1. Following discussion at the Personnel Committee meeting on February 13 and the Board Regular Monthly meeting on February 18, the Personnel Committee recommends approval of the following:
        1. Eliminate the Middle School Math Coach position, effective June 30, 2019. This position was created and never filled.
        2. Eliminate a Middle School Music Teacher position, effective June 30, 2019. This position has been vacant and scheduling has not been affected by the vacancy.
        3. Due to an internal transfer, eliminate a Sixth Grade Teacher position, effective June 30, 2019.
        4. Due to an internal transfer, eliminate a Middle School Science Teacher position, effective June 30, 2019.
        5. Create a .5 Business Teacher position at the High School.
        6. Create an Autistic Support Teacher position, effective for the 2019-20 school year.
        7. Create two paraprofessional/classroom aide positions for the Autistic classroom, effective for the 2019-20 school year.
        8. Create a .5 Middle School Dean position, effective for the 2019-20 school year.
        9. Create an Elementary Teacher position, effective for the 2019-20 school year.
        10. Create two ESL Teacher positions, effective for the 2019-20 school year.
        11. Create a full-time Human Resources Administrative Assistant position, effective for the 2019-20 school year.
          [Motion; Discussion; Roll Call Vote]
      2. Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Retirement
          Recommend the approval of the retirement of Mitzi Heaton, Gifted Instructor, effective September 13, 2019. Ms. Heaton is retiring after serving 26 years in education, all of which were at York Suburban School District.
        2. Resignation
          1. Recommend the approval of the resignation of Lori Cardone, paraprofessional at the High School, effective April 11, 2019.
          2. Recommend the approval of the resignation of Matt Ensminger, Assistant Boys Lacrosse Coach, effective February 8, 2019.
        3. Employment
          1. Recommend the employment of Michael Bond as High School Softball Co-Assistant #1, at the salary of $1255.50 which represents ½ of Step 1 of the extracurricular salary schedule.
          2. Recommend the employment of Nate Neumann as High School Softball Co-Assistant #1, at the salary of $1255.50 which represents ½ of Step 1 of the extracurricular salary schedule.
          3. Recommend the employment of Robert Seufert as High School Girls Lacrosse Assistant #2, at the salary of $2,864 which represents Step 3 of the extracurricular salary schedule.
          4. Recommend the employment of Jutta Stallman for the position of part-time paraprofessional at the Middle School effective March 5, 2019 at the hourly rate of $10.89.
          5. Recommend the employment of Frank Dell’Estate for the position of long-term substitute teacher, at pro-rated Bachelor’s Step 1 rate, effective upon receipt of all paperwork.
          6. Recommend the employment of Jessica Ingraham for the position of day to day substitute teacher effective upon receipt of all paperwork.
          7. Recommend the employment of Lindsay Kollar for the position of full-time personal care assistant effective March 5, 2019 at the hourly rate of $10.89.
          8. Recommend the employment transfer of Kelsey Hartman from full-time Administrative Assistant for Operational Services to full-time Administrative Assistant for Human Resources, effective July 1, 2019.
    4. Additional Committee Reports
  7. Legislative Update – Mr. Robinson
  8. Lincoln Intermediate Unit Report
    LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of February 28 is provided. 
  12. Recognition of Visitors
  13. Board Meeting Schedule 
  14. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment  

An Executive Session will be held immediately following the meeting.