Minutes 2019-03-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
MARCH 4, 2019 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:30 PM, prior to the meeting.

Official action did occur during this meeting for items marked by (*).

M I N U T E S
(approved on March 18, 2019)

Picture of the Week

General Business
Call to Order – Mr. Posenau, Board President
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Michael Thoman, Kenneth Watts, Lauren Guyer (Student Representative)
  
  Member not present – Joel Sears
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
Board President’s Report – Mr. Posenau
1. The Board met in a Retreat Strategic Planning Session on February 25 as permitted by Section 707 of the Sunshine Act for the purpose of a work session. No official action was taken.
  Mr. Posenau reported above.
2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing personnel matters. No official action was taken.
  Mr. Posenau reported above.
3. A Special Purpose Non-Voting Meeting has been scheduled for March 11 at 6:30 PM to discuss the Feasibility Study Update. The meeting will be held in the High School cafeteria.
  Mr. Posenau reported above.
Superintendent’s Report – Dr. Williams
1. (*) The Administration recommends approval of a slight revision to the 2019-2020 school calendar. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued about the slight change of removing Friday, August 16, as a Professional Development Day and having two early dismissal days that will provide time for teachers to collaborate. A suggestion was shared, for future years, to possibly look at collaboration days for teachers in a different way other than early dismissal days that can be somewhat disruptive.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. (*) The Administration recommends approval of the Overnight Field Trip Request for High School Family and Consumer Science Department. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  A Board member acknowledged and shared thanks for the extra efforts that the teachers are providing to take students to a state-wide Leadership Conference.
3. Reports from Administrators
  Dr. Adams, High School Assistant Principal, introduced Madame Stark and several of her French students in attendance that shared information about a book project from their class. The project included students making books either by themselves or working with a partner followed by editing by Madame Stark. Several books were shared with the Board members as examples. The books will be sent to children in Haiti that will provide an aide for their education. Pictures were also shared of students and their books from last year’s project. Students in French I through French V participate in this project. In French I class, students learn about Haiti and their culture.
  
  There were numerous comments about the project that included thanking Madame Stark and the students for sharing information on this project and for participating in this type of project.
  
  Dr. Monos, Valley View Elementary Principal, shared about the I Write assemblies that highlight a student’s writing by the student. This is an example of the village concept where students are involved with their teacher, paraprofessionals and parents. Everyone is invited to the next assembly on March 28 at 9:30 AM.
4. The Administration requests Board authorization to issue a statement of charges to a professional employee and signature on that statement by the Board President. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Schroeder, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
5. At this time for Kindergarten Registration, Valley View Elementary has 48 students and Yorkshire Elementary has 45 students and it was noted this is very early in the registration process. Comments were shared about the signs in the neighborhoods being a good idea and reminder for young parents.
Business Office Report – Ms. Mason
1. (*) The Administration recommends Board approval to advertise and solicit for bids for redoing the Senior High tennis courts. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. Items recommended for approval on March 18, 2019:
  1. The Administration recommends Board approval of the contract and 60 month lease with Higher Information Group for 44 multi-function printer/copiers in the amount of $256,620.00 plus $0.0038/page black and white and $0.045/page color.
    Ms. Mason reviewed above and shared the District anticipates a savings of $16,400.
  2. The Administration recommends Board approval of the proposal from SSM in the amount of $6,930 for the installation of a total of three (3) Lock-up Type Gas Regulators, one for each Weil McLain boiler at East York Elementary School. While these were recommended to be installed at the time of the boiler installation by the manufacturer, the engineer did not include in the specs because they were not required. We are now having problems with the boilers failing. This expense would come from the Capital Project Fund.
    Ms. Mason reviewed above.
    
    A discussion continued about adding this expense to the Capital Plan.
  3. The Administration recommends Board approval of the proposal from Kinsley in the amount of $6,800 to provide all labor, equipment and materials for the Middle School Storm pipe repair. This expense will come from the General Fund.
    Ms. Mason reviewed above.
    
    A discussion continued about this being a small project under $11,000 and not being necessary to go out for bid.
  4. The Administration recommends Board approval to advertise and solicit bids for the High School Stair Tread replacement project, the Gymnasium floor refinishing, painting and backstop replacement project, and the East York Elementary flooring project.
    Ms. Mason reviewed above. These projects were on the list and slated to occur this year.
  5. The Administration recommends Board approval of the Memorandum of Understanding (MOU) with the York County Head Start Agency. The purpose of this agreement is to describe the responsibilities of each agency and to provide guidance for coordination and cooperation between the District and Head Start. This MOU is required under ESSA.
    Ms. Mason reviewed above.
3. Informational
  1. Ms. Mason reported in the confidential section for Board members, the LIU Proposed 2019-20 General Operating Budget is posted for review and action will occur on March 18.
    A discussion continued that a message has been sent to the LIU and it is anticipated the new Director will be making changes. The Administration does recommend approval of the budget. Sue Heistand, Dallastown Area School District Board Member currently represents both Dallastown and YS on the LIU Board. Mrs. Freireich does communicate with Ms. Heistand. A mid-term update is requested from the Administration on the changes ocurring at the LIU.
  2. Budget Update 2019-20
    Ms. Mason provided and reviewed two reports with Board members.
    
    A discussion continued about projections, forecast models, the Feasibility Study Update, unpredictable real estate sales revenue, not being too conservative with projections while being realistic and the community’s desire to maintain a high-quality District.
Student Board Representative Report – Lauren Guyer
Miss Guyer reported mini-THON was immensely successful a little over a week ago and raised $91,020.19 in a 6th straight record-breaking year. Last weekend, the Middle School performed the Willy Wonka Jr. musical and this past weekend, the High School performed the Chitty Chitty Bang Bang musical. Both were great productions and congratulations was extended to all involved. Mrs. Gentzyel took eleven students to the Science Olympiad Competition at Millersville University this past weekend and results should be available this week. An athletics report was provided. On March 6, a fundraiser at MOD Pizza off South Queen Street is being held to assist a family recently affected by a fire at their house.

Several comments were shared by Board members thanking everyone that worked with the Mini-THON and compared to some of the local charity events in the county, this student-run event comes close to their successes. A comment was shared about the recent outstanding musical programs and thanks were extended to all the students, staff and parents.
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
  Mr. Posenau reported above.
2. Facilities Committee Report – Mrs. Freireich
  The March 6 committee meeting is canceled.
  
  Mrs. Freireich reported above and shared a reminder about the March 11 Special Non-Voting Board meeting to discuss the feasibility study update. The meeting will be held in the High School Cafeteria.
3. Personnel Committee Report – Mr. Robinson
  1. (*) Following discussion at the Personnel Committee meeting on February 13 and the Board Regular Monthly meeting on February 18, the Personnel Committee recommends approval of the following:
    1. Eliminate the Middle School Math Coach position, effective June 30, 2019. This position was created and never filled.
    2. Eliminate a Middle School Music Teacher position, effective June 30, 2019. This position has been vacant and scheduling has not been affected by the vacancy.
    3. Due to an internal transfer, eliminate a Sixth Grade Teacher position, effective June 30, 2019.
    4. Due to an internal transfer, eliminate a Middle School Science Teacher position, effective June 30, 2019.
    5. Create a .5 Business Teacher position at the High School.
    6. Create an Autistic Support Teacher position, effective for the 2019-20 school year.
    7. Create two paraprofessional/classroom aide positions for the Autistic classroom, effective for the 2019-20 school year.
    8. Create a .5 Middle School Dean position, effective for the 2019-20 school year.
    9. Create an Elementary Teacher position, effective for the 2019-20 school year.
    10. Create two ESL Teacher positions, effective for the 2019-20 school year.
    11. Create a full-time Human Resources Administrative Assistant position, effective for the 2019-20 school year.
      [Motion; Discussion; Roll Call Vote]
      
      Motion, Freireich, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
  2. (*) Consent Agenda: [You have before you the Personnel Report which includes retirement, resignation and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    Motion, Robinson, Second, Watts; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
    1. Retirement
      Recommend the approval of the retirement of Mitzi Heaton, Gifted Instructor, effective September 13, 2019. Ms. Heaton is retiring after serving 26 years in education, all of which were at York Suburban School District.
    2. Resignation
      1. Recommend the approval of the resignation of Lori Cardone, paraprofessional at the High School, effective April 11, 2019.
      2. Recommend the approval of the resignation of Matt Ensminger, Assistant Boys Lacrosse Coach, effective February 8, 2019.
    3. Employment
      1. Recommend the employment of Michael Bond as High School Softball Co-Assistant #1, at the salary of $1255.50 which represents ½ of Step 1 of the extracurricular salary schedule.
      2. Recommend the employment of Nate Neumann as High School Softball Co-Assistant #1, at the salary of $1255.50 which represents ½ of Step 1 of the extracurricular salary schedule.
      3. Recommend the employment of Robert Seufert as High School Girls Lacrosse Assistant #2, at the salary of $2,864 which represents Step 3 of the extracurricular salary schedule.
      4. Recommend the employment of Jutta Stallman for the position of part-time paraprofessional at the Middle School effective March 5, 2019 at the hourly rate of $10.89.
      5. Recommend the employment of Frank Dell’Estate for the position of long-term substitute teacher, at pro-rated Bachelor’s Step 1 rate, effective upon receipt of all paperwork.
      6. Recommend the employment of Jessica Ingraham for the position of day to day substitute teacher effective upon receipt of all paperwork.
      7. Recommend the employment of Lindsay Kollar for the position of full-time personal care assistant effective March 5, 2019 at the hourly rate of $10.89.
      8. Recommend the employment transfer of Kelsey Hartman from full-time Administrative Assistant for Operational Services to full-time Administrative Assistant for Human Resources, effective July 1, 2019.
4. Additional Committee Reports
  The Academic Standards and Curriculum Committee meeting is scheduled on Wednesday, March 13, at 4:00 PM and will be followed by the Finance Committee meeting at 5:00 PM.
Legislative Update – Mr. Robinson
Mr. Robinson reported a meeting was held with State Representative Carol Hill-Evans and a multitude of topics and concerns were shared and discussed.

Dr. Williams added the meeting was very fruitful and we will continue to build relationships with our legislators.

Mr. Robinson announced Representative Hill-Evans shared an opportunity to attend a conference on Early Childhood Education on March 28 at 9:30 AM at the Center for Community Engagement in downtown York and everyone is invited to attend to continue to strengthen these relationships. The District would like to become a resource for local legislators for education and educational trends.
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich

No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported 12 of the District 12 seats are currently filled. The Board is looking at a student information system to track students that will assist with PA Information Management System (PIMS) reporting. Several resources being used to provide assistance to students are a training school from Pittsburgh, Harrisburg Area Community College (HACC) and PA CareerLink. YAA teachers will be receiving an invitation from Dr. Snell, Central York School District Superintendent, to attend some professional development opportunities in the coming year.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of February 28 is provided.

Mrs. Schroeder reported and congratulated Olivia Sharp, a 10th grade student from YS in the Sports Technology and Exercise Science Academy for being recently named Student of the Month.
Recognition of Visitors
Mr. Posenau thanked everyone for attending the meeting this evening.
Board Meeting Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment
The meeting was adjourned at 8:09 PM.

An Executive Session was held immediately following the meeting.

/s/ Corinne D. Mason, PCSBA, M.Ed.
Board Secretary

Board Meeting Video

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