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Friday, February 26, 2021 - Today is Cycle Day F

Agenda 2021-02-08

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
FEBRUARY 8, 2021 – 7:00 PM
Due to health and safety reasons, a virtual meeting format will be utilized.

An Executive Session is scheduled at 6:15 PM, prior to the meeting.

A G E N D A

Picture of the Week
  1. General Business
    Call to Order – Mr. Posenau, Board President

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.

      Public Comment that was shared.

    5. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of January 21, 2021.  [Approval as submitted/corrected]
  2. Board President’s Report – Mr. Posenau
    1. The Board Negotiation Committee met in a virtual meeting format on January 26, 2021, January 29, 2021, and February 2, 2021 as permitted by Section 707 of the Sunshine Act. No official action was taken.
    2. The Board met in Executive Session in a virtual meeting format prior to this meeting as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of negotiation. No official action was taken.
  3. Superintendent’s Report – Dr. Williams
    1. The Administration recommends beginning four days per week of in-person learning for grades K through 5 beginning on March 1, 2021 and the modification of the Health and Safety Plan to include “where feasible” language for physical distancing.  [Motion; Discussion; Roll Call Vote]
    2. Comprehensive Plan Triannual Progress Update #2 – Dr. Krauser
    3. Reports from Administrators
      1. Dr. Michael Snedden, Middle School Principal
      2. Dr. Gregory Gulley, Indian Rock Elementary Principal
  4. Business Office Report – Mrs. Ciaciulli
    1. Items recommended for approval on February 22, 2021:
      1. The Administration recommends the Board accept the June 30, 2020 local audit as presented at the Property and Finance Committee on Monday, February 1, 2021.
      2. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 2021-22 General Operating Budget. This budget represents a $10,127.13 decrease to the District from the 2020-21 budget contribution of $15,722.77.
      3. The Administration recommends Board approval of the proposed York Adams Academy 2021-22 General Operation Budget. The budget will increase in expenditures by $24,819 compared to 2020-21 and includes a 3% increase for salaries. Our membership fee per seat will increase by $150 for 2021-22. The District’s projected cost is $64,500 to $66,750 for 12 to 15 seats. 
      4. The Administration recommends the Board approve Change Order #5 for Silvertip for reinstalling the existing heat trace up through the curb adapter into the replacement units. The change order results in an add totaling $3,393.04.
      5. The Administration recommends the Board approve Change Order #6 for Silvertip upgrading the drive for pump P-11 to a Variable Frequency Drive (VFD). The drive for Pump P-11 was designed as a motor starter but after further coordination with Johnson Controls it was determined that the upgrade was needed. The change order results in an add of $ 1,050.09.
      6. The Administration recommends the Board approve Change Order #3 for Lauer Construction for the installation of replacement units of the variable frequency drives. The change order results in an add of $8,874.50.
      7. The Administration recommends the Board approve Change Order #3 for Lauer Construction for construction schedule extension. The change order results in an add of $3,350.00.
      8. The Administration recommends the Board award the general contract to East Coast Contracting in the amount of $318,400 for the East York Elementary School Security & Doors/Select Doors at Indian Rock Elementary School, and Middle School project to be funded of the General Obligation Bond series of 2019.
      9. The Administration recommends the Board award the electrical contract to Lauer Construction Services in the amount of $195,779 or the East York Elementary School Security & Doors/Select Doors at Indian Rock Elementary School, and Middle School project to be funded of the General Obligation Bond series of 2019.
      10. Motion to approve the alternate bids to cover the cost for additional doors at East York Elementary School as follows:
        1. East Coat Contracting (GC) – $ 48,000, increasing the general contract amount to $366,400
        2. Lauer Construction Services (EC) – $ 2,459, increasing the electrical contract amount to $198,238
      11. The Administration recommends the construction cost related to soft costs of $33,430 to cover the cost of regulatory agency reviews/permits and construction contingency to be funded of the General Obligation Bond series of 2019.
    2. Informational
      2021-22 Budget Development
  5. Student Board Representative Report – Carly Bowen
  6. Committee Reports – Mr. Posenau
    1. Committee Meeting Schedule 
    2. Personnel Committee Report – Mr. Robinson
      Consent Agenda: [You have before you the Personnel Report which includes retirement/resignation/termination, leaves, and employment. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

      1. Retirement/Resignation/Termination
        The Administration recommends the Board accept the retirement of Karen Powers, Administrative Assistant, effective May 25, 2021.  Ms. Powers is retiring after having served 35 years in education, 12.5 with York Suburban School District.
      2. Leaves
        1. The Administration recommends the Board approve the FMLA for Jennifer Arcuri, Grade 8-ELA Teacher, effective January 25, 2021 through end of 2020-21 school year.
        2. The Administration recommends the Board approve the FMLA for Sandra Feehley, Director of Human Resources, effective January 25, 2021 through April 16, 2021.
        3. The Administration recommends the Board approve the FMLA for Lisa Acquaviva, Emotional Support Teacher, effective January 12, 2021 through April 8, 2021.
        4. The Administration recommends the Board approve the FMLA for Laura Gordon, ESL Teacher,  effective March 7, 2021 through May 25, 2021.
      3. Employment
        Recommend the employment of Nina Murray, Middle School Administrative Assistant, at a rate of $16.87, effective on or before February 22, 2021 pending receipt and approval of Act 168 clearances.
    3. Policy Review Committee Report – Mr. Thoman
      1. The minutes of September 16 are provided.
      2. The following policies were discussed at the January 25 committee meeting and recommended out of committee for First Read by the Board at the February 8 and 22 meetings.
        1. 113.1 – Discipline of Students with Disabilities
        2. 113.2 – Behavior Support
        3. 113.4 – Confidentiality of Special Education Student Information
        4. 122 – Extracurricular Activities
        5. 123 – Interscholastic Athletics
        6. 123.2 – Sudden Cardiac Arrest
        7. 314 – Physical Examination
        8. 317.1 – Educator Misconduct
        9. 323 – Tobacco
        10. 333 – Professional Development
        11. 334 – Sick Leave
        12. 340 – Responsibility for Student Welfare
        13. 705 – Safety
        14. 805 – Emergency Preparedness
        15. 805.1 – Relations with Law Enforcement Agencies
        16. 824 – Maintaining Professional Adult/Student Boundaries
        17. 904 – Public Attendance at District-Sponsored Events
    4. Property and Finance Committee Report – Mr. Sears
      1. The minutes of November 11 are provided.
      2. Mechanical Study Discussion 
      3. It is recommended out of committee that the Board adopt the Strategic Principles related to instructional and facilities planning.

        Strategic Principles:

        Instructional

        1. Create learning spaces that promote collaboration among grade levels and content areas.
        2. Provide more equitable access to educational resources, personnel, and programming.

        Physical Plant and Fiscal

        3. Improve efficiencies in annual, ongoing operational costs.
        4. Address end-of-life and near end-of-life mechanicals and infrastructure for long-term results.
        5. Effectively manage future personnel costs by leveraging physical plant improvements that align with instructional goals.

        [Motion; Discussion; Roll Call Vote]

    5. Additional Committee Reports
  7. Legislative Update – Mr. Robinson
  8. Lincoln Intermediate Unit Report
    1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of February 2, is provided.
    2. LIU Joint Operating Authority Report – Mrs. Freireich
  9. York Adams Academy Report – Mrs. Freireich
    The YAA Board Brief Report of January 26 is provided. 
  10. York Adams Tax Bureau Report – Mrs. Ciaciulli
  11. York County School of Technology Report – Mrs. Schroeder
    The YCST Joint Operating Committee Mini-Board Report of January 28 is provided.
  12. Recognition of Visitors
  13. Board Meeting Schedule 
  14. Public Comment. Place your comments at the Public Comment Form link found on this page. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment