Minutes 2021-12-06

York Suburban Board of School Directors
Reorganization/Planning Committee Meeting
December 6, 2021 – 7 p.m.
York Suburban High School – Auditorium

M I N U T E S
(Approved on December 20, 2021)

General Business – Mr. Posenau, Board President
1. Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Board Members’ Roll Call
  1. Present: Ellen Freireich, Quentin Gee, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, Michael Thoman
  2. Absent: None
3. An opportunity was provided for public comments.
  1. No public comments were made.
Board Reorganization
1. Temporary President
  1. Joel Sears was unanimously elected the Temporary President. (1 – Mrs. Schroeder, 2 – Mr. Robinson)
  2. Mr. Sears read the Certificates of Election for the re-elected and newly elected Board members.
  3. Mr. Sears administered the swearing-in process for the following Board members. Afterward, the Oath of Office forms were signed.
    1. Ellen Freireich
    2. Quentin Gee
    3. James Sanders
    4. Steven Sullivan
2. Report of Nominations Committee – Mr. Robinson
  1. Mr. Robinson reported that the Nominations Committee met at 6:30 p.m. on December 6, 2021, for the purpose of taking nominations for the offices of President and Vice-President. Mr. Posenau was nominated for the office of President. Mrs. Schroeder was nominated for the office of Vice-President.
3. Election of President and Vice-President
  1. Mr. Posenau was unanimously elected to the position of President (1 – Mr. Robinson, 2 – Mrs. Schroeder)
  2. Mrs. Schroeder was unanimously elected to the position of Vice-President (1 – Mr. Robinson, 2 – Mr. Sears)
4. The Board unanimously approved the 2022 Board meeting schedule. (1 – Mrs. Schroeder, 2 – Mr. Sears)
5. The following committee and miscellaneous Board representative opportunities were shared. Mr. Posenau asked Board members to submit their committee assignment preferences to him.
  1. Academic Standards and Curriculum Committee
  2. Communications Committee
  3. Personnel Committee
  4. Policy Review Committee
  5. Property and Finance Committee
  6. Legislative Policy
    1. Mr. Robinson is the District Representative.
  7. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District
    1. The current three-year term commenced on July 1, 2020, and it will expire on June 30, 2023. Dallastown Area School District Board Member Sue Heistand is the Representative.
  8. Lincoln Intermediate Unit Joint Operating Authority
    1. The current five-year term commenced on January 1, 2020, and it will expire on January 1, 2025. Mrs. Freireich is District Representative.
  9. York Adams Academy Board Representative
    1. Mrs. Freireich is the District Representative.
  10. York Adams Tax Bureau and York County Tax Collection Committee
    1. Mrs. Ciaciulli is the District Representative, and Mr. Posenau is the alternate.
  11. York County School of Technology Joint Operating Committee
    1. The current three-year term commenced on January 1, 2019, and it will expire on December 31, 2021. Mrs. Schroeder is the District Representative, and Mr. Posenau is the alternate.
  12. York County School of Technology Authority
    1. Mrs. Schroeder is the District Representative.
General Business – Mr. Posenau
1. The Board approved the minutes of the regular monthly meeting held on November 22, 2021.
Board President’s Report – Mr. Posenau
1. Mr. Posenau congratulated Dr. Williams for his time at York Suburban in anticipation of the acceptance of his retirement later in the meeting.
Superintendent’s Report – Dr. Williams
1. Dr. Krauser, Mrs. Ciaciulli, and Ms. Runkle gave a presentation that reviewed the Future-Focused Planning process and highlighted opportunities for cost savings.
2. The Board unanimously approved the disciplinary measures for SID# 5312178586 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Dr. Scott Krauser. (1 – Mrs. Schroeder, 2 – Mr. Robinson)
Business Office Report – Mrs. Ciaciulli
1. The board unanimously approved the Infinite Campus Cloud Choice Hosting Agreement. (1 – Mrs. Schroeder, 2 – Mrs. Freireich)
2. The Board unanimously awarded the central plant chiller installation to Lugaila Mechanical in the base bid amount of $619,000. Additionally, the Board awarded the following unit prices for black steel water piping and butterfly valves associated with the central plant chiller installation. (1 – Mr. Sears, Mrs. Schroeder)
  1. 10-LF – 10” Black Steel Condenser Water Piping in the amount of $1,600
  2. 10-LF – 8” Black Steel Chilled Water Piping in the amount of $1,240
  3. 20-LF – 6” Black Steel Chilled Water Piping in the amount of $1,680
  4. 2-Units – 10” Butterfly Value in the amount of $3,600
  5. 4-Units – 6” Butterfly Value in the amount of $3,672
3. The following items were unanimously approved by the Board as part of a consent agenda. (1 – Mrs. Schroeder, 2 – Mr. Robinson)
  1. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 531.60 for parcel # 48-000-34-0078.A0-PC011.
  2. The Administration recommends the board deny the request to waive the tax penalty fees in the amount of $ 793.91 for parcel # 48-000-32-0450.00-00000.
  3. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 610.84 for parcel # 48-000-34-0086.A0-C0039.
  4. The Administration recommends the board deny the request to waive the tax penalty fee in the amount of $ 1,003.58 for parcel # 48-000-32-0174.00-00000.
4. The following items were recommended for approval during the meeting scheduled for December 20, 2021.
  1. The Administration recommends Board approval of the agreement with Faithful Transportation to provide special transportation at a daily rate of $192.00 per day.
  2. The Administration recommends Board approval of the following Affiliation Agreements in accordance with Board policy 307.
  3. The Administration recommends the Board deny the request from Jessica and Friends Community to forgive the 2021 taxes in the amount of $3,991.59 (face) and $ 362.87 (penalty fee) on parcel # 48-000-23-0170-00-00000.
  4. The Administration recommends the Board accept the Educational Services Proposal from Lincoln Intermediate Unit 12 to provide the Middle School with support in the distribution, analysis, and action plan implementation for the PA School Climate Survey in the amount not to exceed $1,500. This will be funded through the building budget.
  5. The Administration recommends the Board accept the Educational Services Proposal from the Lincoln Intermediate Unit 12 to conduct a mathematics audit. The service will not exceed $62,500 and will be funded through the ARP State Set Aside grant.
  6. The Administration recommends the Board approve the contract with Elite Coach to provide transportation in the amount not to exceed $8,100 to be funded through the High School budget.
  7. The Administration recommends the Board approve the contract with Chester County Intermediate Unit in the amount not to exceed $30,000 to conduct the Superintendent search.
5. Informational
  1. No additional information was provided.
Student Board Representative Report – Neave Casey
1. Ms. Casey was absent; no report was provided.
Committee Reports
1. Personnel Committee Report – Mr. Robinson
  1. The Board unanimously approved the following as part of a consent agenda. (1 – Mr. Robinson, 2 – Mrs. Schroeder)
    1. Employment
      1. Recommend the Board approve the appointment of Jennifer Grove as Coordinator of Transportation and Child Accounting at York Suburban School District effective January 3, 2022, with a salary of $70,000 plus benefits, in accordance with the 2021-22 Tier II Compensation Plan.
      2. Recommend the Board approve the appointment of Susan Good as Full Time Reading Support Paraprofessional at Indian Rock Elementary, effective January 6th, 2021, with an hourly rate of $13.00 plus benefits in accordance with the 2021-22 YSESPA agreement.
      3. Recommend the Board approve the appointment of Heather Heiland as Guidance Administrative Assistant at York Suburban High School, effective November 30, 2021, with an hourly rate of $17.03 plus benefits in accordance with the 2021-22 YSESPA agreement.
      4. Recommend the Board approve the appointment of Alafia Watkins as 2nd shift Custodian at Valley View Elementary School effective December 13, 2021, with an hourly rate of $15.13 plus benefits in accordance with the 2021-22 YSESPA agreement.
      5. Recommend approval for the temporary assignment transfer of Theresa Jackson from Assistant Principal to Acting Principal of Valley View Elementary School, effective November 1, 2021.
    2. Retirement
      1. Recommend the Board accept the retirement of Dr. Timothy Williams, Superintendent of York Suburban School District, effective June 30, 2022. Dr. Williams is retiring after almost 37 years in education and after 4 years with YSSD.
      2. Recommend the Board accept the retirement of Daniel VanHouwe, Teacher at York Suburban High School, effective at the end of the 2021-22 school year. Mr. VanHouwe is retiring after 34 years with YSSD.
    3. Leaves of Absence
      1. Recommend the approval of the FMLA request for Elizabeth Herr, Teacher at the High School, effective on or around March 13, 2022, for maternity leave.
    4. Extracurricular
      1. Recommend the Board approve the following new appointment.
        
        Michael Wallence – HS Musical Set Design & Construction (80%), effective for the 2021-22 school year, with a salary of $1,072.80 representing Tier 4, Step 1 of the Extracurricular Salary Schedule.
      2. Recommend the Board modify the approval for the Envirothon advisors to reflect the contractual stipend as outlined in the YSEA contract. Each advisor will be paid the full stipend amount according to the extracurricular salary matrix.
    5. Volunteers
      1. Recommend the approval of the following volunteers:
        
        Melissa Rangel
        
        Jonathan West
        
        Christina Hoover
    6. Substitutes
      1. Recommend the approval of the following STS substitute teacher.
        
        Bethany Salaga
    7. Bus Drivers
      1. Recommend the approval of the following Reliance drivers.
        
        Kimberly Brooks
        
        Arriana Mitchell
2. Academic Standards & Curriculum Committee – Mrs. Schroeder
  1. Mrs. Schroeder reported that the following new high school courses are recommended for approval during the meeting on December 20, 2021.
    1. CP Architectural Drawing and Design II
    2. CP Computer-Aided Drafting and Design (CADD) II
    3. Zoology
    4. Environmental Science
    5. Food Science
    6. How Things Work (Practical Applications of Science)
    7. Advanced Placement Computer Science Principles
    8. Sports Literature
    9. Writing to Frighten: Horror Fiction
    10. Philosophy and Literature
3. Additional Committee Reports
  1. No additional reports were provided.
Legislative Update
1. Mr. Robinson reported the following.
  1. The legislature will be returning on December 13, 2021.
  2. House Bill 1041 will be voted on by the Senate.
  3. Testimony continues in the trial for equitable school funding in Pennsylvania.
Lincoln Intermediate Unit Report – Mrs. Freirich
1. The highlights were presented from the meeting on November 30, 2021
2. LIU Joint Operating Authority Report
  1. Mrs. Freireich reported that the annual reorganization and budget meeting will be held on December 7, 2021.
York Adams Academy Report – Mrs. Freireich
1. Mrs. Freireich reported that 20 students (3 from York Suburban) will be graduating on December 7, 2021.
York Adams Tax Bureau Report – Mrs. Ciaciulli
1. No report was provided.
York County School of Technology Report – Mrs. Schroeder
1. The mini board report was presented for the meeting held on November 23, 2021.
A list of upcoming events was provided.
Mr. Posenau thanked everyone for attending the meeting.
The board meeting and committee meeting schedules were provided.
An opportunity was provided for public comment.
1. No public comments were made.
The meeting was adjourned at 8:38 p.m.

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