Minutes 2023-08-14

York Suburban Board Of School Directors
Planning Committee Meeting
August 14, 2023 – 7 p.m.
Indian Rock Elementary School

M I N U T E S

(Approved on August 28, 2023)

Below is an update from the planning committee meeting held on August 14, 2023. The meeting was conducted in the Multi-Purpose Room of Indian Rock Elementary School. For additional information, please reference the school board website or the full video of the meeting.

  1. General Business – Mrs. Schroeder, Board President
    1. Mrs. Schroeder called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Board Members Roll Call
      1. Present: Pinal Desai, Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Lois Ann Schroeder, Joel Sears, Steven Sullivan, and Michael Thoman. 
      2. Absent: None.
    3. An opportunity was provided for public comments.
      1. 1 public comment was submitted electronically.  
      2. 2 in-person comments were made:
        1. Christine Smith (Springettsbury Township) provided thoughts about Priority #2/Option#2 – Renovations with a pool. 
        2. Marie Mcinerney  – provided comment reaffirming her endorsement of Priority #2/Option #2 – Renovations with a pool. 
    4. Approval of Minutes
      1. The minutes were approved for the combined planning committee meeting and regular monthly meeting conducted on July 24, 2023.
  2. Board President’s Report – Mrs. Schroeder
    1. Mrs. Schroeder addressed the comprehensive effort and input that contributed to the Administration’s recommendation on the District’s three priorities. Over the past 8 months, the Board engaged in a series of facilitated Board Workshops, during which they diligently assessed and quantified various elements of the proposed initiatives. Utilizing this collaborative data, Administration formulated their recommendation. Additionally, Mrs. Schroeder commented that this is the first step, with many more decisions on the horizon. She encouraged open dialogue and invited questions from the Board and the Community.  
  3. Superintendent’s Report – Dr. Krauser
    1. The Administration recommends Board approval of the following policy revisions. (1 – Desai, 2 – Robinson)
      1. Policy 251– Students Experiencing Homelessness, in Foster Care, and/or Experiencing Educational Instability
        1. Retire Policy 255 – Educational Stability for Children in Foster Care
      2. Policy 830 –  Breach of Computerized Personal Information
      3. Policy 830.1 (New) – Data Governance – Storage/SecurityThe following policy revisions are being presented for a first read. 
    2. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for August 28, 2023.
      1. The administration recommends the Board of School Directors provide authorization for the Administration, and existing architect of record Crabtree, Rohrbraugh, & Associates Architects,  to proceed with Option B (New Construction at East York Elementary), planning and design for a grade 3-5 consolidation.
      2. The administration recommends the Board of School Directors provide authorization for the Administration, and existing architect of record Crabtree, Rohrbraugh, & Associates Architects to proceed with Option 2 planning and design for the High School planned program renovations and pool.
      3. The administration recommends the Board of School Directors provide authorization for the Administration to work with PFM Financial Advisors LLC, as Financial Advisor, Stock and Leader as Bond Counsel, and the local Solicitor in conjunction with the issuance of the Series of 2023, for the purpose of funding new money needs of the District in the approximate amount of $9,995,000 via a competitive internet auction.
  4. Business Office Report – Mrs. Ciaciulli
    1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for August 28, 2023.
      1. The Administration recommends that the Board re-appoint SEK CPAs & Advisors for the 2022-2023 local Audit.
      2. The Administration recommends the Board appoint Cathy Butler as the primary delegate and Kathy Ciaciulli as the alternate delegate of the YATB delegates. 
      3. The Administration recommends the Board award the mechanical contract and enter into an  agreement with Frey Lutz Corp in the amount of $ 2,625,000 for the summer 2023 and 2024 capital improvement projects to be funded out of capital fund.  
      4. The Administration recommends the Board award the electrical contract and enter into an agreement with Leer Electrical in the amount of $677,750 for the approved 2023-2024 capital improvement projects to be funded out of capital fund. 
      5. The Administration recommends board approval of the 2023-24 Bus/Van driver list. 
      6. The Administration recommends board approval of the Letter of Agreement with The Lincoln Intermediate Unit 12 for the 2023-24 school year to provide secular, neutral, non-ideological remedial reading instructional services for academically-eligible students.
      7. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-04-0060.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023 with a face amount of $3,336.46.
  5. Student Board Representative Report – Sophia Scalet
    1. Mrs. Schroeder welcomed 2023-24 Student Board Representative, Sophia Scalet.
    2. Ms. Scalet reported on the following:
      1. Three days of Link Crew training.
      2. Fall Sports practices started on Monday, August 14, 2023.
      3. The Mini-Thon Leadership Summit was recently held. YS Mini-Thon Director, Mr. Whitely won a leadership award.
      4. Marching Band Preview Night   
  6. Academic Standards & Curriculum Committee Report – Dr. Sullivan
    1. The following items were presented for discussion. They will be recommended for approval during the regular monthly meeting scheduled for August 28, 2023. 
      1. The York Suburban High School Targeted School Improvement Plan for the 2023-2024 School Year. 
        1. Dr. Ellis provided a general plan summary. 
      2. The approved minutes were presented from the meeting held on February 22, 2023.
  7. Communications Committee Report – Mr. Desai
    1. Mr. Desai stated that the 2022-23 Annual Report will be available soon. The next meeting is scheduled for October 2, 2023.
  8. Personnel Committee Report – Mr. Robinson
    1. The Board unanimously approved the following items as part of a consent agenda. (1 – Robinson, 2 – Freireich)
      1. Employment
        1. Recommend the board approve Jacqueline Fuentes-Gillespie, Assistant Principal at York Suburban High School, at $113,179/year, per the Act 93 Administrative Compensation and Retention Plan.  Offer and start date are contingent upon successful completion of all required onboarding paperwork . (hire 7/26/23)
        2. Recommend the board approve Nicole Stump, Attendance Admin Assistant at York Suburban High School, effective August 16th, 2023 at $15.00/hr,  per the YSESPA agreement.
        3. Recommend the board approve Bernadette Bream, Paraprofessional at York Suburban High School, effective August 16, 2023 at $16.40/hr, per the YSESPA agreement.  This offer is contingent upon successful completion of all required onboarding paperwork (hire 8/9/23).
        4. Recommend the board approve Ronda Hastings, Part-Time Custodian at East York Elementary, at $15.93/hr with a $0.35 shift differential, per the YSESPA agreement.  Offer and start date are contingent upon successful completion of all required onboarding paperwork (hire 8/8/23). 
        5. Recommend the Board approve the following personnel changes/transfers for the 2023-2024 school year:

          Employee

          Position

          Building

          Scott Weaver

          Middle School Teacher

          Middle School 

          Missy Miller

          Elementary Teacher

          East York
      2. Resignations/Retirement
        1. Recommend the board accept the resignation of Anne Mitzel, Science Teacher at York Suburban Middle School, effective July 25, 2023.
        2. Recommend the board accept the resignation of Rhonda Harbold, Paraprofessional at Valley View Elementary School, effective August 9, 2023. 
        3. Recommend the board accept the resignation of Amira Girgis, Paraprofessional at East York Elementary School, effective August 9, 2023.
        4. Recommend the board accept the resignation of Nancy Hartinger, Paraprofessional at Valley View Elementary School, effective August 9, 2023.
      3. Extracurricular
        1. Recommend the board approve Natalie Fuhrman, Assistant (#1) Field Hockey Coach at York Suburban Middle School, effective for the 2023-2024 season at $2,703 per year, per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 7/27/23).
        2. Recommend the board approve the reappointment of Dan Vanhouwe, HS Head Golf Coach, at $4,355 for the 2023-2024 school year per the YSEA negotiated agreement.
        3. Recommend the board approve Scott Payne, High School Head Coach for Boys Soccer, at $5,406 for the 2023-2024 school year per the YSEA negotiated agreement (hire 7/30/23).
        4. Recommend the board approve Karim Thomas, Middle School Assistant (#1) Football Coach, at $2,703 for the 2023-2024 school year per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 7/31/23).
        5. Recommend the board approve Lucas Friend, Middle School Assistant (#2) Football Coach, at $2,040 for the 2023-2024 school year per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 8/2/23)
        6. Recommend the board approve Jose del Pielago, High School Girl’s Assistant (#1) Soccer Coach, at $3,370 for the 2023-2024 school year per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 8/3/23).
        7. Recommend the board approve Jonathan Oestereich, Middle School Assistant (#1) Cross Country Coach, at $1,500 for the 2023-2024 school year per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 8/3/23). 
        8. Recommend the board approve Aaron Hungerford, High School Marching Band Assistant (#1), at $2,173.50 for the 2023-2024 school year per the YSEA negotiated agreement (hire 8/3/23).
        9. Recommend the board approve Ronald Lewis, Middle School Head Coach, at $3,370 for the 2023-2024 season/school year per the YSEA negotiated agreement. This offer is contingent upon successful completion of all required onboarding paperwork (hire 8/8/23).
        10. Recommend the board approve the following corrections to the HQTL Leadership appointments for the 2023-2023 school year:

          Content Coordinator Technology and Engineering K-12

          Korbin Shearer

          Department Leader Technology and Engineering K-12

          Korbin Shearer

          Content Coordinator BCIT K-12

          Aly Cunningham

          Department Leader BCIT K-12

          Aly Cunningham
      4. Recommend the Board approve a correction for Andrew Foust to reflect a salary starting at the beginning of the 2023-2024 school year of $86,595 which represents Masters +15, Step 11 of the YSEA negotiated agreement. 
      5. Leave of absence
        1. Recommend the board approve Family Medical Leave for Jordyn Beck, Teacher at YS Middle School on or around  August 21, 2023 through October 9, 2023.
      6. Substitutes
        1. Jane Hoffman- Paraprofessional Substitute 
        2. Kathy Leland- Paraprofessional/ Office Aid Substitute
      7. STS
        1. Guest Teacher
          1. Sierra  Smith
        2. Student Teachers
          1. Mackenzie Corsa
          2. Micah Sopko
        3. Substitutes
          1. Susan Ariail
          2. Cynthia Hospador
          3. Eleni Koukounas-Veron
          4. Andrew Thompson
      8. Whitsons
        1. Food Service Workers:
          1. Barbara Stayman
          2. Linda Strickhouser
          3. Olena Hrebinets
          4. Tracey Alfano
          5. Valentyna Vasylenko
      9. Volunteers
        1. Justin Lanham 
        2. Sarah Lanham
        3. Jacqueline Merrifield
        4. Stephen Pugh
      10. Recommended the Board approve the 2023-2024 stipends for Mentors, New Teacher Collaborators, and Transfer Collaborators.
  9. Property & Finance Committee Report – Mr. Sears
    1. Mr. Sears provided a brief report regarding the impact of the month long budget delay.
    2. Next meeting is scheduled for September 18, 2023, 5:00 pm, Education Center Board Room.
  10. Legislative Update – Mr. Robinson
    1. Mr. Robinson provided information on the following:
      1. The Basic Education Funding Commission came up with a schedule. Comments can be submitted online at www.basiceducationfundingcommission.com. Local municipalities will be hosting meetings. 
      2. HB106
      3. Mr. Sears elaborated further on HB1422, an item previously discussed in the prior board meeting held on July 24, 2023.
  11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. The highlights were presented from the meeting held on August 1, 2023.
    2. LIU Joint Operating Authority Report 
      1. No report was provided.
  12. York Adams Academy Report – Mrs. Freireich
    1. Mrs. Freireich reported that teachers and staff are back and getting ready for the 2023-24 school year. They are also checking on the progress of students who have been doing work over the summer.
  13. York Adams Tax Bureau Report – Mrs. Ciaciulli
    1. No report was provided.
  14. York County School of Technology Report – Mrs. Schroeder
    1. New students report on August 21, 2023. All students report on August 22, 2023.
  15. Mrs. Schroeder thanked everyone for coming. 
  16. A list of Upcoming Events was provided.
  17. The Board Meeting & Committee Meeting Schedules were provided.
  18. A final opportunity was provided for public comments. 
    1. Miranda Jenkins (YS Social Worker and Head Swim Coach) provided comments on Priority #2 – Renovations with a pool. She concluded by sharing a poem written by a student to provide a real perspective on how students are changing.    
  19.  The meeting was adjourned at 8:16 pm. 

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