Agenda 2023-12-18

York Suburban Board Of School Directors
Regular Monthly Meeting
December 18, 2023 – 7 p.m.
Location: Ronald Provard Education Center 

A G E N D A

1. General Business
   1. Call to Order – Mrs. Schroeder, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phones during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes of the reorganization and planning committee meeting conducted on December 4, 2023. [Approval as submitted/corrected]
2. Treasurer’s Report – Mr. Desai
   1. Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
      1. Approval of the November 2023 Financial Reports. [File for audit] 
         1. Treasurer’s Reports
         2. General Fund Revenue Report
         3. General Fund Expenditure Report
         4. Summary Reports
            1. Capital Project, Capital Reserve, Food Service
         5. Check Summary Reports
            1. General Fund, Food Service, Capital Project, Capital Reserve
         6. Student Activities Fund Revenue Report
         7. Student Activities Fund Expenditure Report
         8. Student Activity Check Summary 
3. Board President’s Report – Mrs. Schroeder
   1. The Board met in executive session at 6:00 pm on December 18, 2023, as permitted by Section 707 of the Sunshine Act. No official action was taken.
4. Superintendent’s Report – Dr. Krauser
   1. Focus Topics
      1. Administrator Report: Dr. Theresa Jackson
      2. Update on District Projects: Mr. Seth Wentz of Crabtree, Rohrbaugh, & Associates  
   2. The following policies are being presented for a second read, with the intent that there will be a vote to adopt these policies during the meeting on January 22, 2024. 
      1. Policy 249 Bullying/Cyberbullying
      2. Policy 816 (New) Social Media 
   3. Policy 005 is being presented for a first read, with a proposal to suspend the second read, with the intent that there will be a vote to adopt this policy during the meeting on January 22, 2024.
   4. The administration recommends Board approval of the overnight field trip request for students participating in the PMEA District 7 Music Festivals on multiple dates and various locations. [Motion; Discussion; Roll Call Vote] 
5. Business Office Report – Mrs. Ciaciulli
   1. Consent Agenda: You have before you the Business Office Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I ask that a motion be made to approve the below-mentioned items. [Motion; Discussion; Roll Call Vote]
      1. The Administration recommends Board approval of the 2024-25 Budget Timeline as presented. 
      2. The Administration recommends the Board adopt the resolution certifying the tax rate for the 2024-25 budget will not have a tax increase that exceeds the index of 6.4%
      3. The Administration recommends Board approval of the Real Property Tax Exemption Certificate for parcel #46-000-31-0150.00-00000 under the Pennsylvania State Veterans’ Commission for Real Estate Tax Exemption effective July 1, 2023, with a face amount of $3,686.17.
      4. The Administration recommends Board approval of the Cofense License Subscription & Master Agreement with Lincoln Intermediate Unit 12 to provide a phishing training program for 12 months, effective January 23, 2024, at a total cost of $618.00. 
      5. The Administration recommends Board approval of the Memorandum of Understanding with the Allegheny Intermediate Unit to provide Telephone Interpretation Services with TransPerfect at a one-time annual fee of $120 and $0.95 per minute and $3.25 per minute for video translation for a twelve month period beginning February 10, 2024.
      6. The Administration recommends Board approval of the Memorandum of Understanding with the Allegheny Intermediate Unit to provide written translation through an AI portal with TransPerfect for an annual fee of $500.00 beginning on/around  January 10, 2024.
   2. The Administration recommends the Board authorize the Business Office to advertise and solicit proposals for school pictures.
   3. The Administration recommends Board approval of the Interim Services Agreement with PASBO as outlined in the agreement. The interim will cover the duties of the Director of Accounting Services.
   4. The Administration recommends Board approval of the Wellspan Sports Medicine and Medical Services Agreement with Wellspan Health to provide medical services, athletic training services, concussion management, student grade level physicals, and medical consultation services for school nurses from July 1, 2023 through June 30, 2026.
   5. The Administration recommends Board approval of the Sponsorship program with Wellpan Health. This agreement allows for commercial advertising in exchange for the payment of sponsorship fees effective August 1, 2023, and terminating on July 31, 2026. The sponsor shall pay the District the sum of $25,000 per school year for the term of the agreement to be applied by the district as set forth in the agreement. Payment to the district will be made by August 15th of each year.
   6. Informational
      1. November 2023 Dining Report
6. Student Board Representative Report – Sophia Scalet
7. Academic Standards & Curriculum Committee Report – Dr. Sullivan
8. Communications Committee Report – Mrs. Freireich
9. Personnel Committee Report – Mr. Robinson
   1. Consent Agenda: You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
      1. Resignations/Retirements
         1. Recommend board approval of the retirement of Marjorie Kardos, Instructional Support Teacher at York Suburban High School, effective at the conclusion of the 23-24 school year. Marjorie has served 23 years in Public Education with 18 years dedicated to York Suburban School District.
         2. Recommend board approval of the retirement of Karen Albert-McFadden, 7th Grade Science Teacher at York Suburban Middle School, effective at the conclusion of the 23-24 school year. Karen has served 33 years in Public Education with 25 years dedicated to York Suburban School District.
         3. Recommend board approval of the retirement of Stephen Whiteley, Science Teacher at York Suburban High School, effective at the conclusion of the 23-24 school year. Stephen has served 37 years in Education, with 34 years dedicated to Public Education and 31 years at York Suburban High School.
         4. Recommend the board accept the resignation of Kathy Ciaciulli, Assistant to the Superintendent for Operations at York Suburban School District, with an effective date to be determined.
      2. Extracurricular
         1. Recommend the appointment of Sonya Brown as Department Leader FACS K-12 effective January 3 , 2024 for the remaining 23-24 school year.
      3. Substitutes
         1. STS
            1. Alicia Stone
            2. Holly Hullaney
            3. Ruth Bake
            4. Michael Kirwin
            5. Elizabeth Countess
            6. Samantha Francis
            7. Raphael Kieffer
      4. Volunteers
         1. Jill Anderson
         2. Jeffrey Ierley
         3. Latricia Krispire
         4. Carly Mattingly
         5. Richard Via
         6. Travis Wagman
         7. Christopher Wertz
         8. Kari Wertz
         9. Stephen Weisz
         10. Valerie Why
      5. Bus Drivers (Reliance)
         1. Dustin Flinchbaugh
10. Property & Finance Committee Report – Mr. Desai
11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority Report
12. York Adams Academy Report – Mrs. Freireich
13. Legislative Update – Mr. Robinson
14. York Adams Tax Bureau Report – Mrs. Ciaciulli
15. York County School of Technology Report – Mrs. Schroeder (Alternate – Mrs. SanMartin)
16. Recognition of Visitors
17. Upcoming Events
18. Board Meeting & Committee Meeting Schedules
19. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
20. Board Comments / Recognitions
21. Adjournment

Submit a Public Comment

Public comments for this meeting may be made in person or submitted electronically using the form at the bottom of this page. Electronic correspondence submitted using a method other than the form on this page will not be considered public comment.

Form submissions will be shown below and automatically shared with the Board of School Directors for its members to read and consider. Submissions will also be included in the meeting’s minutes, but they will not be read aloud at the meeting or shown on screen unless it is necessary to do so in order to accommodate a disability.

Comments submitted after 12:00 p.m. (noon) on the day of a Board meeting might not be seen by all Board members prior to action being taken on agenda-related items. However, they will still be reviewed and considered after the fact. We encourage all comments to be submitted as early as possible to avoid this scenario.

York Suburban School District does not moderate electronically submitted public comments prior to them appearing on this page. However, the District reserves the right to remove any comments that are egregiously offensive or fail to meet the requirements outlined in Board Policy #903.