Agenda 2024-01-22

York Suburban Board Of School Directors
Regular Monthly Meeting
January 22, 2024 – 7 p.m.
Ronald Provard Education Center 

A G E N D A

1. General Business
   1. Call to Order – Mrs. Schroeder, Board President
      1. Pledge of Allegiance to the Flag
      2. Roll Call
      3. A reminder to please silence your cell phones during the meeting.
      4. Public Comments
         1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
      5. Discussion and Action on Board Minutes
         1. Approval of the minutes from the planning committee meeting conducted on January 8, 2024. [Approval as submitted/corrected]
2. Treasurer’s Report – Mr. Desai
   1. Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
      1. Approval of the December 2023 Financial Reports. [File for audit] 
         1. Treasurer’s Reports
         2. General Fund Revenue Report
         3. General Fund Expenditure Report
         4. Summary Reports
            1. Capital Project, Capital Reserve, Food Service
         5. Check Summary Reports
            1. General Fund, Food Service, Capital Project, Capital Reserve
         6. Student Activities Fund Revenue Report
         7. Student Activities Fund Expenditure Report
         8. Student Activity Check Summary 
3. Board President’s Report – Mrs. Schroeder
4. Superintendent’s Report – Dr. Krauser
   1. Topics
      1. Board of Directors Recognition – Dr. Snedden, YSMS Principal
      2. Superintendent’s Goals: Second Quarter Update – Dr. Krauser, Dr. Lorfink, Dr. Fuhrman, Mrs. Campbell, and Dr. Ellis
      3. Project Planning and Design Update – Mr. Seth Wentz of Crabtree, Rohrbaugh, & Associates  
   2. The Administration recommends Board approval of the Health and Safety Plan. [Motion; Discussion; Roll Call Vote]
   3. The Administration recommends Board approval of the 2024-2025 School Calendar and 2024-2025 School Calendar Spanish [Motion; Discussion; Roll Call Vote]
5. Business Office Report – Mrs. Ciaciulli
   1. Consent Agenda: You have before you the Business Office Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, I ask that a motion be made to approve the below-mentioned items. [Motion; Discussion; Roll Call Vote]
      1. The Administration recommends Board approval of the Booking Contract with Genesee Valley Outdoor Learning Center to provide a challenge course program for 60 York Suburban Link Crew participants on Friday, August 9, 2024, at a total cost of $2,760, to be funded by the High School Budget Allocation for Link Crew. 
      2. The Administration recommends Board approval of the Contract For The Transportation of School Pupils with Faithful Transportation, LLC for the 2023/24 school year to provide special transportation at a daily rate of $209.00 and a daily rate of $220 for wheelchair-accessible vans. If the daily mileage reaches 90 or more, the cost will be $1.90 for each additional mile. Aides for vehicles will be provided at the rate of $19.35 per hour. The cost per vehicle each day the school is closed for a “virtual day” for any reason will be $115.
      3. The Administration recommends Board approval of the Agreement with Scenario Learning, LLC to provide a digital tool to support the supervision and evaluation of all staff. The term begins July 1, 2024, and ends July 1, 2027, for a total annual cost of $8,430. 
      4. The Administration recommends Board approval of the 2023-24 IDEA-B Pass-Through Funds Agreement with the Lincoln Intermediate Unit 12. These funds must be used to supplement the provision of special education and related services for eligible school-aged students. The total 2023-24 allocation is $592,219.86. This is an increase of $8637.53 over 2022-23.
      5. The Administration recommends Board approval of the 2023-24 IDEA-Section 619 Pass-Through Funds Agreement with Lincoln Intermediate Unit 12. These funds must support kindergarten-eligible children receiving special education services through the LEA or remaining an extra year in Early Intervention (Act 30). The total 2023-24 allocation is $5214.00.
      6. The Administration recommends Board approval of the 2023-24 IDEA Non-Competitive Method (Sole Source) Agreement as a procurement method for services provided by the Lincoln Intermediate Unit funded by IDEA allocation.
      7. The Administration, in accordance with board policy, recommends the Board approve the 2024 IRS mileage reimbursement rate at 67 cents per mile, effective January 1, 2024.
      8. The Administration recommends Board approval of the five (5) year agreement with  Lincoln Intermediate Unit beginning July 1, 2024, to participate in the Lincoln Learning Network 5.0 Regional Wide Area Network (LLN RWAN). The total cost is $26,532.00.
      9. The Administration recommends Board approval of the proposed Lincoln Intermediate Unit 12 2024-2025 General Operating Budget.
      10. The Administration recommends Board approval of the proposed York County School of Technology 2024-2025 Budget.
   2. Informational
      1. December 2023 Food Service Dining Report 
   3. 2024-25 General Fund Preliminary Budget Presentation 
6. Student Board Representative Report – Sophia Scalet
7. Academic Standards & Curriculum Committee Report – Dr. Sullivan
8. Communications Committee Report – Mrs. Freireich
9. Personnel Committee Report – Mr. Robinson
   1. Consent Agenda: You have before you the Personnel Report. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items. [Roll Call Vote]
      1. Employment
         1. Recommend the Board approve Loree Marchese, Director of Accounting, at York Suburban School District for the 2023-2024 school year, at $129,401 per year, in accordance with the Act 93 Administrative Compensation and Retention Plan. This offer is contingent upon successful completion of new hire paperwork. 
      2. Resignations/Retirements
         1. Recommend the Board accept the resignation of Keri Lynn Nass, Special Education Teacher at York Suburban High School, effective January 26, 2024. 
      3. Substitutes
         1. STS
            1. Ereen Ghattas
            2. Sharon Vincent
            3. William Patterson
            4. Dawn Kauffman
            5. Angela Hart
            6. Emma Lively
            7. Madelyn Kimball (Act 86)
            8. Michelle Groleau
            9. Marizah Moore (Guest Teacher)
      4. Volunteers
         1. Dean Baker
         2. Ashlin Voorhees
      5. Bus Drivers 
         1. Angela Overmiller
10. Property & Finance Committee Report – Mr. Desai
    1. The Property & Finance Committee recommends Fidevia Construction Management Consulting and Advisory, LLC, for a total fee not to exceed $1,277,100 for the construction, renovations, and additions for the Intermediate and High School Building Projects. The Board will vote on whether to approve the proposal on January 22, 2024. [Motion; Discussion; Roll Call Vote]
    2. The Property & Finance Committee recommends the Board of School Directors of the York Suburban School District (the “School District”) authorize the Administration to work with PFM Financial Advisors LLC, as Financial Advisor, Raymond James, as Underwriter, Stock and Leader as Bond Counsel, and the local Solicitor in conjunction with the issuance of the Series of 2024, for the purpose of funding new money needs of the District in the approximate amount of $9,995,000. [Motion; Discussion; Roll Call Vote]
11. Lincoln Intermediate Unit Report – Mrs. Freireich
    1. LIU Joint Operating Authority Report 
12. York Adams Academy Report – Mrs. Freireich
13. Legislative Update – Mr. Robinson
14. York Adams Tax Bureau Report – Mrs. Ciaciulli
15. York County School of Technology Report – Mrs. Schroeder (Alternate – Mrs. SanMartin)
16. Recognition of Visitors
17. Upcoming Events
18. Board Meeting & Committee Meeting Schedules
19. Public Comments
    1. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
20.  Board Comments / Recognitions
21. Adjournment

Submit a Public Comment

Public comments for this meeting may be made in person or submitted electronically using the form at the bottom of this page. Electronic correspondence submitted using a method other than the form on this page will not be considered public comment.

Form submissions will be shown below and automatically shared with the Board of School Directors for its members to read and consider. Submissions will also be included in the meeting’s minutes, but they will not be read aloud at the meeting or shown on screen unless it is necessary to do so in order to accommodate a disability.

Comments submitted after 12:00 p.m. (noon) on the day of a Board meeting might not be seen by all Board members prior to action being taken on agenda-related items. However, they will still be reviewed and considered after the fact. We encourage all comments to be submitted as early as possible to avoid this scenario.

York Suburban School District does not moderate electronically submitted public comments prior to them appearing on this page. However, the District reserves the right to remove any comments that are egregiously offensive or fail to meet the requirements outlined in Board Policy #903.