Minutes 2011-07-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JULY 18, 2011 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved August 15, 2011)

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
    Mr. DeHaas called the meeting to order with the Pledge of Allegiance of the Flag.
  2. Roll Call
    Members Present – Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Jeff Royer, Lois Ann Schroeder, Cathy Shaffer, Michael Hogg (Student Board Representative)
    Members Not Present – Emily Bates
  3. Public Comment
    There was none at this time.
  4. Discussion and Action on Board Minutes – Approval of the Minutes of the Combined Planning Commitee & Regular Monthly Board Meeting of June 20, 2011 and the Minutes of the Planning Commitee Meeting of July 11, 2011. [Approve as submitted/corrected]
    Mr. DeHaas reported the minutes will stand as submitted.
2. Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
  Motion, Miller, Second, Leopold-Sharp, and unanimously passed (8-0); Approval of the Treasurer’s Report, except 3. Payment of Bills a. General Fund-2010-11.
  Motion, Miller, Second, Royer, and unanimously passed with the exception of Freireich, abstain (7-0-1); Approval of 3. Payment of Bills a. General Fund-2010-11 of the Treasurer’s Report.
  1. Approval of Treasurer’s Report as of 06/30/11 [File for audit] The Treasurer’s Report, Summary Report and Check Summary are provided.
  2. Fund Account Reports showing balance as of 06/30/11
    1. Food Service Fund – $212,214.88
    2. Capital Reserve Fund – $315,964.89
    3. Capital Projects Fund-Bond Series of 2006 & 2007 – $3,649,745.01
  3. Payment of Bills
    1. General Fund-2010-11 – $1,095,494.44
    2. Food Service Fund – $69,053.94
    3. Capital Reserve Fund – $0
    4. Capital Projects Fund-Bond Series of 2006 & 2007 – $687,992.07
Board President’s Report – Mr. DeHaas
1. Executive Session. The Board met in executive session following the July 11, 2011 for the purpose of discussing personnel and/or legal issues.
  Mr. DeHaas reported the above information.
Superintendent’s Report – Dr. Orban
1. Final Report for 2011 Graduates. The Final Report for the Class of 2011 is provided. A detailed report is available for Board members.
  Dr. Orban provided a highlight of the above information.
2. High School Learning Center Report. Dr. Greenholt will provide a report.
  Dr. Greenholt started his sharing by informing the Board that three high school students scored a perfect 800 on SATs. He continued with information about Learning Center at the High School, a new program for 2010-11.
  Following Dr. Greenholt’s presentation, a discussion continued. Points of the discussion included – for next year, several adjustments will be made to tweak the program; Mrs. Loughran did a great job meeting the student’s needs in various subject areas and teachers from the In-School Suspension room located across the hall were utilized for specific subject areas; not many students utilized the Learning Center during before school hours but many did during after school hours; several math teachers volunteered to help during PSSA time; use of peer tutors will be expanded; possible remediation session will be implemented during study halls to make that a more productive time for students; some students needed help to prioritize their schedule and time, not so much the content area; Mrs. Loughran actively recruited students that were struggling in their classes; several Board members commented the program was very successful.
3. Administrative Retreat Overview.
  Dr. Orban provided an overview.
Student Board Representative Report – Mr. Hogg
Mr. Hogg reported since the last student representative report, Prom and Graduation went very well. Not too much is happening over the summer. He asked the Board, why does a varsity athlete, missing gym class for an athletic competition, have to make-up the class?
Dr. Merkle replied the curriculum does not include that varsity sport. The physical education curriculum is not an athletic curriculum.
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The next Curriculum Committee meeting is scheduled August 18 at 11:00 AM.
  Mrs. Clancy reported the above information.
Buildings and Grounds Committee Report – Mrs. Freireich
1. Valley View Elementary Renovation Project Update. Mrs. Freireich will provide a project update. Mr. Houser will be available for any questions.
  Mrs. Freireich reported a walking tour of Valley View was held prior to meeting. The sidewalks are being poured, lots of fine cleaning is taking place inside and furniture is being delivered.
  Mr. DeHaas asked if there are any concerns for things finishing in a timely manner.
  Mr. Houser replied the gym was in the back of our minds during the project but, the gym floor was started today and should be completed in two weeks.
2. Valley View Elementary Renovation Project Change Orders. The administration recommends the approval of the proposed change orders in the amount of $30,974.54 for the Valley View renovations and additions project. The individual change orders are provided. [Motion and Vote]
  Motion, Freirech, Second, Schroeder; Approval of the proposed change orders in the amount of $30,974.54 for Valley View renovations and additions project. Roll call vote, all present, yes. Motion carried 8.0.
3. PlanCon Part I: Interim Reporting. The Department of Education PlanCon process requires the submission of an interim report when the total structure contract costs for a project reaches 3% ($206,718) or $300,000 whichever is less. The current approved contract changes through May exceed this amount. [Motion and Vote]
  Motion, Freireich, Second, Leopold-Sharp; Approval of PlanCon Part I: Interim Reporting.
  A discussion continued. Points of the discussion included – Mr. Schrader recommended this interim reporting be approved every month; we are narrowing the gap on change orders; with the completion of the project in sight, little things do come up but the larger things are mostly behind us.
  Roll Call Vote, all present, yes. Motion carried 8-0.
4. Bid Award High School Site Lighting. Bids were received for this project on July 15, 2011. NuTec Design did evaluate the bids. The administration recommends the award of the bid to McCarty & Sons Inc. for a base bid of $64,767 and Alternate 1 bid of $17,443 for a total of $82,210. Alternate 2, the lighting adjacent to the Valley View site, is not beging recommended at this time due to the discovery of utility lines along the site. [Motion and Vote]
  Motion, Freireich, Second, Schroeder; Approval of the award of the bid to McCarty & Sons Inc. for a base bid of $64,767 and Alternate 1 bid of $17,443 for a total of $82,210. Alternate 2, the lighting adjacent to the Valley View site, is not being recommended at this time due to the discovery of utility lines along the site.
  A discussion continued. Points of the discussion included – this project is replacing light standards that were installed in 1959; the range of amounts in the base bids was explained that McCarty made a mistake on base bid and alternate as he misunderstood the specifications; McCarty did have an advantage of already being here on site; the two lowest bids are in line with NuTec figures.
  Roll Call Vote, all present, yes. Motion carried 8-0.
5. The next Buildings and Grounds Committee meeting is scheduled September 21 at 3:45 PM.
  Mrs. Freireich reported above information.
Communications Committee Report – Mrs. Schroeder
1. The next Communications Committee meeting is scheduled August 1 at 6:00 PM.
  Mrs. Schroeder reported discussion is taking place for an information only Facebook page in the district to disseminate information.
  A discussion continued. Points of the discussion included – parents will be notified when the calendar is available by a voice mail blast, next “YS Pride” and on the website; the Facebook page will be a tool to provide accurate information to the community with no cost.
Finance Committee Report – Mr. Miller
1. The next Finance Committee meeting is scheduled July 27 at 7:30 AM.
  Mr. Miller report the above information.
Personnel Committee Report – Mrs. Shaffer
1. The Personnel Committee Report listing resignations and a reassignment is provided.
  Mrs. Shaffer reported the above information and noted Cross Country Coach Oestereich will be retiring with a record for his 20 years of coaching at YS of 174-5.
2. Consent Agenda: You have before you the Personnel Report which includes employment, re-appointment of medical personnel and re-appointment of extra-curricular positions. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; roll call vote.
  Motion, Shaffer, Second, Royer; Approval of the Personnel Report.
  Mrs. Clancy asked when the current contract for physican of sports physicals expires?
  Dr. Merkle replied the renewal will take place at August meeting.
  Roll call vote, all present, yes. Motion carried 8-0.
  Dr. Merkle introduced Rachel Glick and Lisa Lewis, in attendance at this evening’s meeting.
3. Employment
  1. Recommend the employment of Rachel Glick as a full-time substitute for the 2011-2012 school year as a Social Science Teacher at the High School, at the salary of $48,080 (Step 1 of the Bachelor’s Degree Schedule).
  2. Recommend the appointment of David Darrah as Middle School Assistant Student Council Advisor at the salary of $375.50 (1/2 salary) which represents Step 1 of the Extracurricular Salary Schedule.
  3. Recommend the appointment of Sallie Spanswick as National Honor Society Advisor at the salary of $636 which represents Step 1 of the Extracurricular Salary schedule.
  4. Recommend the appointment of Susan Wolschleger as High School Musical Accompanist at the salary of $479 which represents Step 1 of the Extracurricular Salary Schedule.
  5. Recommend the appointment of Chris Rotolo as Head Baseball Coach at the salary of $4,602 which represents Step 3 of the Extracurricular Salary Schedule. Mr. Rotolo served as an Assistant Baseball Coach at Bermudian Springs for 6 years before joing York Suburban.
  6. Recommend the appointment of Scott Cobb to the position of Junior Varsity Baseball Coach at the salary of $3,469 which represents Step 3 of the Extracurricular Salary Schedule. Mr. Cobb served as the Varsity Assistant last season and was a volunteer on the JV staff prior to that.
  7. Recommend the appointment of Daniel VanHouwe to the position of Head Girls’ Cross Country Coach at a salary of $3,258 which represents Step 3 of the Extracurricular Salary Schedule. Mr. VanHouwe served as volunteer coach for the cross country teams for 8 years and has been an assistant track coach in charge of distance runners for 6 years.
4. Re-appointment of Medical Personnel for 2011-12
  1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examing fee of $10 per student.
  2. Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with William Konchar, M.D., as our primary physician for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $10 per student.
5. Re-Appointment of Extra-Curricular Positions for 2011-12 – High School
  1. Band Director – Matthew Husler
  2. Assistant Band Director – Ashley Markey
  3. Band Front Director – Brett Spahr
  4. Percussion Director – T W Drumm
  5. Jazz Band Director – Matthew Husler
  6. Orchestra Director – Ashley Thrush
  7. Indoor Percussion Director – T W Drumm
  8. Drama Set Construction – Ray Olewiler
  9. Musical Director – Myrna Schaszberger
  10. Asst. Musical Director – Deb Fauth
  11. Musical Set Design & Construction – Steven Thomas Smith
  12. Musical Sound & Lighting – John Stiles
  13. Pit Orchestra/Choral Director – Ashley Thrush
  14. Musical Choreographer – Michelle Vranich
  15. Musical Ticket Coordinator – Jane Young
  16. Newspaper Advisor – Elizabeth Bedell
  17. Yearbook Advisor – Marcella Oathout
  18. Student Council Advisor – Steven Whiteley
  19. TV Studio Advisor – Joseph Toren
  20. 10th Grade Advisor – Jill Feltenberger/Brandi Adamy*
  21. 11th Grade Advisor – Joan Hammond
  22. 12th Grade Advisor – Joan Hammond
  23. Best Buddies Advisor – Neil Gutekunst/Jennifer Martin*
  24. Green Club Advisor – Leigh Foy
  25. Ski Club Advisor – Thomas Lubaszewski
  26. National Art Honor Society Advisor – Erica Silva-Furjanic
  27. National English Honor Society Advisor – Marcella Oathout
  28. French Honor Society Advisor – Lindell Gladfelter
  29. Spanish Honor Society Advisory – Heather Kinneman
  30. German Honor Society Advisor – Kathleen Falatovich
  31. Project Harmony Advisory – Jennifer Andrews
  32. SADD Advisor – Amy Kendrick
    * Shared Position – 1/2 Pay
6. Re-Appointment of Extra-Curricular Positions for 2011-12 – Middle School
  1. Band Director – James Biddle
  2. Stage Band Director – James Biddle
  3. Orchestra Director – Ashley Thrush
  4. Newspaper Advisor – Karen Campbell
  5. Yearbook Advisor – Jamie Evans
  6. TV Technical Advisor – David Wint
  7. TV Program Advisor – Michael Jackson
  8. Student Council Advisor – Peg Zirkle
  9. Assistant Student Council Advisor – Judy Brown-Hershner*
  10. Science Fair Coordinator – Jamie McFadden
  11. Asst. Science Fair Coordinator – Katie Green
    * Shared Position – 1/2 Pay
    & ADDENDUM BELOW
7. The next Personnel Committee meeting is scheduled August 18 at 2:00 PM.
  Mrs. Shaffer reported the above information.
Planning Committee Report – Ms. Leopold-Sharp
1. Draft 2011-12 State Funding information for the public. A draft is provided.
  Ms. Leopold-Sharp asked for comments by the Board for the draft information provided by administration.
  A discussion continued – the first sentence has a typo, there are two “for the” phrases; in the second paragraph, last sentence, change interpreted to misinterpreted; is the information too long and wordy for people to read; an Excel chart could be used to provide some of the information; on the website, possibly consider an executive summary with first and last paragraph and click for additional information for those interested; the length would be too long for newspaper; is it worth additional administration time on this?; who is target audience?; in the future, when a mistake is printed in the newspaper, a request for correction should take place immediately with the editor.
  Mr. DeHaas stated a request to the editor of this section of the newspaper could be contacted and seek a correction. If that is unsuccesful, create an op-ed or letter to the editor and state the correct information. All Board members were in agreement. Mr. DeHaas asked for a draft at the August 1 Planning Committee meeting.
2. The next Planning Committee meeting is scheduled August 1 at 7:30 PM.
  Ms. Leopold-Sharp reported the above information.
Policy Review Committee Report – Ms. Bates
1. The next Policy Review Committee meeting is scheduled August 1 at 11:00 AM.
  Mr. DeHaas reported the above information.
York Area Tax Bureau Report – Ms. Leopold-Sharp
Ms. Leopold-Sharp reported that she is serving on the bylaws committee for the new York Area Tax Bureau, made up of York County Tax Collection Committee and Adams County Tax Collection Committee, and will be bring bylaws for Board’s review at a future meeting. Operation will be unchanged with one vote one entity.
York County School of Technology – Mr. Royer
Mr. Royer reported the enrollment will be 1550 students for this coming school year and there are waiting lists. Dr. Barbara Rupp has been Superintendent for Record for last six years and has done an excellent job. Dr. Pianowski will be taking over in that capacity.
York Adams Academy Report – Mrs. Freireich
No report
Lincoln Intermediate Unit Board Report
1. “…by Dawn’s Early Light” outlining the highlights of the June 28 LIU Board Meeting is provided.
  Mr. DeHaas reported the above information.
Legislative Policy Committee Report – Mrs. Clancy
1. Selection of Voting Delegates for PSBA Legislative Policy Council Meeting. The Board may appoint two voting delegates to participate in the PSBA Legislative Policy Council meeting to be held on October 20. [Motion and Vote]
  Motion, Clancy, Second, Shaffer, and unanimously passed (8-0); Appointment of Ellen Freireich and Jennifer Clancy as voting delegates for the PSBA Legislative Policy Council Meeting.
2. PSBA’s 2012 Legislative Platform Proposal. PSBA acknowledged receipt of the proposal concerning cyber charter school funding. The Board has the right to send a representative to the PSBA Platform Committee meeting on August 6.
  Mrs. Clancy reported she will be out of town on August 6 and asked if anyone may want to attend the PSBA Platform Committee meeting?
  Mrs. Freireich will consider this.
Business Office Report – Mr. Younkin
1. Quarterly Budget Transfers. The administration recommends approval for the April through June budget transfers. [Motion and Vote]
  Motion, Royer, Second, Leopold-Sharp; Approval of the April through June budget transfers. Roll Call Vote, all present, yes. Motion carried 8-0.
2. 2012 Springettsbury Township Tax Collector Compensation. The administration and solicitor will provide further information regarding tax collector compensation and the proposed resolution for Springettsbury Township. [Motion and Vote]
  Mr. Younkin highlighted the above information.
  Mr. Spare shared if you are considering changing compensation, it is legal to do it now due to the resignation of the tax collector. If it is done, it should be done as soon as possible to notify those persons that may be interested in running in the November election. On July 15, there was a major development by the PA Supreme Court in the area of tax collector compensation. That involves two cases from Bucks County where school districts changed compensation and those changes were challenged by local groups of tax collectors. That litigation by the tax collectors was successful in Court of Common Pleas. The school districts appealed that to the Commonwealth Court of PA who ruled in favor of the school districts. The tax collectors then took the action to ask PA Supreme Court to please take the case to hear it once and for all. And on Friday, the Supreme Court granted that request by the tax collectors. Therefore, in my opinion, the validity of tax collector change in compensation is in some doubt and it would be somewhat risky for this Board to take this action at this time due to the uncertainty of the situation.
  Mr. DeHaas stated the district is locked in to these rates for the next two years.
  Mr. Spare stated the next typical opportunity to change compensation rates would be before February 15, 2014.
  A discussion continued. Points of the discussion included – money could be saved for tax collection with rate change but it could possibly cost us much more in legal fees if someone challenges; a change from $3.60 to $2.50 would be considered relatively moderate; the timing of the change and the degree of the change is main two concerns; the safest thing would be to wait for two years to make the change; what is administration’s recomendation?
  Dr. Orban stated my recommendation would be to not change compensation at this point and after hearing about the PA Supreme Court case ruling, I suggest keeping it at $3.60.
  Motion, Miller, Second, Royer; Continue compensation for newly elected Sringettsbury Township tax collector the same as it currently is at $3.60 per bill. Roll Call Vote, all present, yes. Motion carried 8-0.
Title Report. Dr. Maloney
No report
Recognition of Visitors
Public Comment? Dr. Mary Beth Grove, East York Elementary Principal – Thanked the Board for the support of the M.A.R.S. Camp program, which will be ending its second week. The academic bus is being utilized.
Adjournment
Meeting adjourned at 8:59 PM.

There will be an Executive Session immediately following the meeting.

There will be an executive session tonight.

ADDENDUM

TO: Members of the York Suburban School Board

FROM: Kathryn L. Orban, Superintendent

DATE: July 18, 2011

SUBJECT: Addendum to the Agenda for the Board Meeting of July 18, 2011

IX. Personnel Committee Report

8. Name: Lisa R. Lewis

              Education: J.P. McCaskey High School, Diploma
                                    Wake Forest University, B.A. in Communications
                                    Towson University, Secondary Education English Certification

Certification: English 7-12

Experience: Manheim Township School District, English Teacher
Howard County Public Schools, English/Journalism Teacher

Contract: Temporary Professional

Salary: $53,860 – B.S. – Step 5

Assignment: English Teacher

Building: High School

9. Recommend the employment of Sandra Briggs as a part-time Health Room Assistant at the hourly rate of $15.45, effective at the beginning of the 2011-2012 school year.

10. Recommend the employment of Glenda Heffner as a Food Service Employee at the High School at the hourly rate of $9.15 effective August 29, 2011.

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