Facilities Rentals
Thank you for your interest in renting our facilities. Please read the following information for more details.
No organized groups are permitted to use the District's athletic fields or indoor facilities without prior approval. All requests by community groups to use our facilities must be made at least three weeks prior to the event date. The facilities are reserved on a first-come, first-served basis, and district/district-related groups are given priority over external groups. Please review Board Policy 707 - Use of School Facilities/Grounds for more information.
If you have questions, please contact Kelly Bistline, Administrative Assistant for Education Center & Facilities, at kbistline@yssd.org.
Online Facility Request System
The York Suburban School District utilizes an online Facilities Reservation system. The system provides an easy-to-use web portal for all District staff members, community groups, and outside organizations to reserve District facilities. Please enter all requests at least three weeks in advance.
Please follow the instructions below to create an account and schedule your event.
- Getting Started - Step-by-step instructions for setting up and managing your FMX account.
- Link to FMX - https://yssd.gofmx.com
Group Designations
Rental Fee Rates are based on an individual's, group's or organization's category designation.
Class A (No Fee) - York Suburban School District Organizations. Organizations whose primary purpose and function is the support of educational and athletic activities of the York Suburban School District.
Class B (Personnel Fee) - Student and employee-affiliated organizations whose primary purpose is the betterment of the York Suburban School District and where no fee is paid to participate.
Class C (Personnel Fee and a $250 Annual Facility Fee) - Organizations, including Non-Profits holding 501 C3 status, whose participants support the development of York Suburban School District Interscholastic Athletics or Music Programs. At least seventy-five percent (75%) of rostered participants must be York Suburban School District Residents.
Class D (Personnel Fee and Rental Fee) - Organizations, including Non-Profits holding 501 C3 status, that provide civic, educational, or athletic benefits to individuals within and outside of the York Suburban School District and whose participants pay a third-party fee to participate.
Class E (Personnel Fee and Rental Fee) - Private interest groups, including individuals and private organizations that do not have a Non-Profit classification.
Final class designation is at the discretion of the Superintendent or designee.
A 501(c) is required as proof of non-profit status.
Rental Fee Rates
Effective January 1, 2024
Fees For Selected Areas Charged at a Per Hour Rate
High School Areas
| Area | Class A | Class B | Class C | Class D | Class E |
| Auditorium* | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Auxiliary Gym | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Cafeteria | No Charge | No Charge | No Charge | $125.00 | $175.00 |
| Gymnasium | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Library/Media Center | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Lobby | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Parking Lot | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Pool | No Charge | No Charge | No Charge | $200.00 | $300.00 |
| Room 160 | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Trojan Turf Field | No Charge | No Charge | No Charge | $200.00 | $300.00 |
| Tennis Courts | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Baseball Field | No Charge | No Charge | No Charge | $100.00 | $125.00 |
*High School Auditorium includes the use of the stage and on-stage dressing rooms.
Middle School Areas
| Area | Class A | Class B | Class C | Class D | Class E |
| Auditorium** | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Parking Lot | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Library/Media Center | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Lobby | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Cafeteria | No Charge | No Charge | No Charge | $125.00 | $175.00 |
| Gymnasium | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Upper Field Small | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Softball Field | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Tennis Courts | No Charge | No Charge | No Charge | $75.00 | $100.00 |
**Middle School Auditorium includes the use of the stage.
Elementary School Areas
| Area | Class A | Class B | Class C | Class D | Class E |
| Gymnasium - Valley View and Yorkshire | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| All Purpose Room - Indian Rock and East York | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Cafeteria - Valley View and Yorkshire | No Charge | No Charge | No Charge | $125.00 | $175.00 |
| Parking Lot | No Charge | No Charge | No Charge | $75.00 | $100.00 |
| Athletic Fields - East York | No Charge | No Charge | No Charge | $200.00 | $250.00 |
| Lobby | No Charge | No Charge | No Charge | $75.00 | $100.00 |
Hourly Personnel Charges
In addition to the facility rental fees, renters may also pay custodial, lighting, stage technician, and other fees associated with the rental. Rental fees do not include using District-owned equipment unless specified in the contract.
- Custodian - $75.00 (Organizations in classes B & C may be charged hourly custodian charges. To avoid charges, these organizations are responsible for setting up and tearing down their event, including removing trash to the dumpsters and returning the facilities to pre-rental condition.)
- IT - $60.00
- Stage Technician - $70.00
- Athletic Field Lighting - $30.00
- Stage Lighting - $25.00
- Lifeguard - $25.00
Special Use Areas Fees
Stage - All Class C, D, and E groups will be charged a stage technician fee when lights and other stage equipment are used.
Trojan Field - All Class C, D, and E groups will be charged an athletic field lighting fee when lights are used.
Kitchen - All groups will arrange for the use of kitchens through the office of the Food Service Management Company. A food service employee must be on duty whenever the kitchen facilities are used, for which an extra charge will be made. Only school food service employees are permitted to operate kitchen equipment. Food service charges will be billed separately.
Please Note
Payment - You will be invoiced a few days after your event. Payment is due upon receipt and no later than 30 days after the invoice date.
Insurance - Board Policy requires the lessee to furnish a Certificate of Insurance ($1,000,000 minimum liability coverage) listing "York Suburban School District" as Additional Insured. This certificate must be submitted before FMX requests can be made.
Parking - Parking is NOT permitted in the church parking lots that are adjacent to the York Suburban High School Campus.