Minutes 2011-09-19

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 19, 2011 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

MINUTES
(approved October 17, 2011)

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
    Mr. DeHaas called the meeting to order with the Pledge of Allegiance to the Flag.
  2. Roll Call
    Members present – Emily Bates, Jennifer Clancy, John DeHaas, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, Cathy Shaffer, Michael Hogg (Student Representative)
    Members not present – Jeff Royer, Lois Ann Schroeder
  3. Public Comment
    Nicholas Pandelidis, 1871 Grantley Road – limited improvement in next year’s budget; status quo spending
    Jim Koontz, 1280 Toann Road – Dr. Orban’s goals
    Mr. DeHaas encouraged Mr. Koontz to continue to attend meetings as the measurable and achievable definitions will be available later.
    Warren Bullette, 1777 S. Queen St – suggest new teacher pay plan
    Robert Gruver, 1336 Clover Lane – correlation between union and country/state that tests the highest
  4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Board Meeting of August 15, 2011 and the Minutes of the Planning Committee Meeting of September 12, 2011. [Approve as submitted/corrected]
    Mr. DeHaas reported the minutes will stand as submitted.
Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
Motion, Miller, Second, Clancy, and unanimously passed (7-0); Approval of the Treasurer’s Report, except 3. Payment of Bills a. General Fund-2010-11.
Motion, Miller, Second, Leopold-Sharp, and unanimously passed with the exception of Freireich, abstain (6-0-1); Approval of 3. Payment of Bills a. General Fund-2010-11 of the Treasurer’s Report.
1. Approval of Treasurer’s Report as of 08/31/11 [File for audit] The Treasurer’s Report, Summary Report and Check Summary are provided.
2. Fund Account Reports showing balance as of 08/31/11
  1. Food Service Fund – $150,406.71
  2. Capital Reserve Fund – $315,964.89
  3. Capital Projects Fund-Bond Series of 2006 & 2007 – $2,300,988.07
3. Payment of Bills
  1. General Fund-2011-12 – $1,548,392.61
  2. Food Service Fund – $108,000.79
  3. Capital Reserve Fund – $1,691.82
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $277,480.33
Board President’s Report – Mr. DeHaas
1. Executive Session. The Board met in executive session following the September 12, 2011 meeting for the purpose of discussing personnel and/or legal issues.
  Mr. DeHaas reported the above information.
Superintendent’s Report – Dr. Orban
1. Student Enrollment Report. The Student Enrollment Report is provided.
  Dr. Orban highlighted report.
2. ELL Report
  Dr. Maloney highlighted the report.
  A discussion continued. Points of the discussion include – students are monitored for two years after exiting the program; of the 69 new enrollees, 10 were new students; specific language has no bearing on the way ELL services are delivered.
3. Summer Camp Summary Report – B.E.A.R. Camp; M.A.R.S. Camp
  Dr. Orban highlighted the reports.
  A discussion continued. Points of the discussion include – process of moving furniture to the high school, how significant was cost savings and possibly considering Valley View for next year will be evaluated; did not hear about students not attending because of new location and some commented they liked the new central location.
4. Staff Opening Day.
  Dr. Orban reported on Staff Opening Day and shared a motivation dvd clip.
Student Board Representative Report – Mr. Hogg
Mr. Hogg reported the new school year is off to a good start and Homecoming is coming up in less than two weeks.
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The next Curriculum Committee meeting is scheduled November 10 at 3:45 PM.
  Mrs. Clancy reported the above information.
Buildings and Grounds Committee Report – Mrs. Freireich
1. Valley View Elementary Renovation Project Update. Mrs. Freireich will provide a project update.
  Mrs. Freireich reported work continues on roof and gym floor issues and adjustments continue to tweak the systems.
2. Valley View Elementary Renovation Project Change Orders. The administration recommends the approval of the proposed change orders in the amount of $42,400.25 for the Valley View renovations and additions project. The individual change orders are provided. [Motion and Vote]
  Motion, Freireich, Second, Leopold-Sharp; approval of the proposed change orders in the amount of $42,400.25 for the Valley View renovations and additions project.
  A discussion continued. Points of discussion included – none of the proposed change orders were due to recent weather; disappointment was expressed in the many change orders for this project as some should have been obvious in the planning of this project.
  Roll Call Vote, all present, yes. Motion carried 7-0.
  Mrs. Freireich reported a meeting is scheduled tomorrow with architects.
3. Yorkshire Elementary Change Order. A change order for eci Construction to mill and repave the bus entrance in accordance with Springettsbury Township’s request is presented in the amount of $2,917.39. The administration recommends approval of this change order as the work has been completed. [Motion and Vote]
  Motion, Freireich, Second, Leopold-Sharp; Approval of the change order for eci Construction to mill and repave the bus entrance in accordance with Springettsbury Township’s request in the amount of $2,916.39. Roll Call Vote, all present, yes. Motion carried 7-0.
4. High School Site Lighting Change Order. A revised proposal to furnish and install additional site lighting for the high school in the amount of $15,415.68 has been provided. The administration recommends approval of the revised proposal. [Motion and Vote]
  Mr. Girling reported the pavement will be repaired on October 14 when students are not in school and the poles have been ordered. It did take six to eight weeks for poles to arrive. The inside work is complete.
  Motion, Freireich, Second, Leopold-Sharp; Approval of change order with revised proposal to furnish and install additional site lighting for the high school in the amount of $15,415.68. Roll Call Vote, all present, yes. Motion carried 7-0.
5. Guaranteed Energy Saving Act – Request for Qualifications. The administration recommends approval for the authorization to release a Request for Qualifications for an Energy Services Company. [Motion and Vote]
  Motion, Freireich, Second, Clancy, and unanimously passed 7-0; Approval for authorization to administration to release a Request for Qualifications for an Energy Services Company.
6. The next Buildings and Grounds Committee meeting is scheduled September 21 at 3:45 PM.
  Mrs. Freireich reported the above information.
  Mrs. Freireich reported the sinkhole at Yorkshire has been repaired, carpet in the pit area of the middle school auditorium will be replaced and estimates are being secured and there was a column at East York that appeared to have some water issues and that has been repaired.
Communications Committee Report – Mrs. Schroeder
1. The revised letter for York Academy Regional Charter School is provided. [Motion and Vote]
  Ms. Leopold-Sharp explained the reasoning for the letter.
  Motion, Leopold-Sharp, Second, Freireich, and unanimously passed (7-0); Approval of the letter to be signed and sent to York Academy Regional Charter School.
  A discussion continued. Point of the discussion included – a request to share this letter with the other two participating school districts was requested and Dr. Orban replied the administration will take care of that request.
2. The Communications Report and Activities Report are provided.
  Ms. Leopold-Sharp highlighted the reports.
  Dr. Orban reported the Homecoming football game was moved to 2:00 PM on October 2 due to SAT Testing.
3. The next Communications Committee meeting is scheduled October 3 at 6:00 PM.
  Ms. Leopold-Sharp reported the above information.
Finance Committee Report – Mr. Miller
1. The next Finance Committee meeting is scheduled September 28 at 7:30 AM.
  Mr. Miller reported the above information.
Personnel Committee Report – Mrs. Shaffer
1. The Personnel Committee Report listing resignations is provided.
  Mrs. Shaffer reported the above information.
2. AGREEMENT BETWEEN THE BOARD OF DIRECTORS OF THE YORK SUBURBAN SCHOOL DISTRICT AND THE YORK SUBURBAN EDUCATION ASSOCIATION. The Personnel Committee recommends approval of the amendment to the agreement between the YSEA and the YSSD to:
  1. extend the current collective bargaining agreement an additional two years until June 30, 2015;
  2. reduce the scheduled pay increase from 2.75% to 2.0% for 2011-12 and from 2.75% to 1.0% in 2012-13;
  3. implement salary increases of 1.0% in 2013-14 and 1.0% in 2014-15;
  4. slow down horizontal movement on the salary schedule;
  5. reduce the number of college education credits paid for by the district; and,
  6. address several other issues including seniority, sick days and Act 48 credits offered by the district.
    [Motion and Vote]
    Motion, Shaffer, Second, Bates; Approval of the amendment to the agreement between the YSEA and the YSSD.
    Mr. DeHaas reported the Personnel Committee and I spent a lot of time with people in a very professional way to address certain concerns and while I understand some of the public comments we heard today, this is an agreement that the committee has recommended unanimously to the Board.
    Roll Call Vote, all present, yes. Motion carried 7-0.
3. Consent Agenda: You have before you the Personnel Report which includes employment, additional volunteer coaches,substitute teachers and guest teachers. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; roll call vote.
  Motion, Shaffer, Second, Clancy, an unanimously pased (7-0); Approval of the following consent agenda of the Personnel Committee Report.
4. Employment
  1. Recommend the employment of Elizabeth Axe as a Lunchroom Aide at East York Elementary at the hourly rate of $10.50, effective August 29, 2011.
  2. Recommend the employment of Janice Bissey as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-2012 school year.
  3. Recommend the employment of Jennifer Campbell as a Food Service Employee at Valley View Elementary at the hourly rate of $9.15, effective September 19, 2011.
  4. Recommend the appointment of Angela Edel to the position of Assistant Cheerleading Coach at the salary of $1695 which represents Step 1 of the Extracurricular Salary Schedule.
  5. Recommend the employment of Margaret Hinkle as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-2012 school year.
  6. Recommend the employment of Kimberly McCulloch as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-2012 school year.
  7. Recommend the employment of Kimberly McCulloch as a Food Service Employee at Yorkshire Elementary School at the hourly rate of $9.15, effective September 12, 2011.
  8. Recommend the employment of Kelly Tyson as a full-time substitute for the 2011-2012 school year as a French Teacher at the Middle School, at the salary of $48,040 (Step 1 of the Bachelor’s Degree Schedule) to be prorated based upon her empoyment
  9. Recommend the employment of Jill Watt as a Lunchroom Aide at Indian Rock Elemntary (pending clearances) at the hourly rateof $10.50, effective September 8, 2011.
  10. Recommend the employment of Beverly Yerger as a Substitute Food Service Employee at the hourly rate of $8.80, effective for the 2011-2012 school year.
5. Additional Volunteer Coaches for Fall 2011-12
  1. Craig Deardorff – Varsity Football
  2. Sam Nosoff – Varsity Football
  3. JP Schaeffer – Varsity Football
6. Additional Substitute Teachers
7. Additional Guest Teachers
8. The next Personnel Committee meeting is scheduled November 17 at 2:00 PM.
  Mrs. Shaffer reported the above information.
Planning Committee Report – Ms. Leopold-Sharp
1. Rewrite of Board Financial Goal Discussion (information to be provided on Monday)
  Mr. DeHaas provided the rewrite of Board Financial Goal and asked for a discussion.
  A discussion took place. Points of the discussion were – the word “we” be inserted at the end of the first phrase; voting will not place on this information, only looking for feedback; the remaining goals will be discussed and finalized at the November Planning Committee meeting.
2. Overnight Field Trip Request. The administration recommends approval of the overnight field trip request. [Motion and Vote]
  Motion, Leopold-Sharp, Second, Freireich, and unanimously passed (7-0); Approval of the overnight field trip request.
3. The next Planning Committee meeting is scheduled October 3 at 7:30 PM.
  Ms. Leopold-Sharp reported the above information.
Policy Review Committee Report – Ms. Bates
1. Policy Revisions. The Policy Review Committee recommends adoption of the following revised policies and new policy. [Motion and Vote]
  Motion, Bates, Second, Leopold-Sharp; Approval of the three policies.
  A discussion continued. Points of the discussion included – if at any time changes are requested to a policy, the Policy Review Committee will discuss and bring back to the Board with recommendation; the new Fund Balance policy is a target at this time; correction on page 2 of Fund Balance policy to state page 2 of 2.
  Motion, Bates, Second, Leopold-Sharp; Withdrawn motion.
  Motion, Bates, Second, Leopold-Sharp, and unanimously passed (7-0); Approval of all three policies with the following correction on Policy No. 620-Fund Balance – page 2 of 2 on page 2.
  1. No. 005 – Local Board Procedures – Organization
  2. No. 246 – Student Wellness
  3. No. 620 – Fund Balance
2. The next Policy Review Committee meeting is scheduled November 15 at 3:45 PM.
  Ms. Bates reported the above information. The walking zone for East York will be discussed at the October Planning Committee meeting as some issues have come to the attention of the Board and administration. The administration will provide information for the discussion.
York Area Tax Bureau Report – Ms. Leopold-Sharp
Ms. Leopold-Sharp reported at October Planning Committee, information will be available to review proposed bylaws.
York County School of Technology – Mr. Royer
1. The Mini-Board Report dated August 25 is provided by the York County School of Technology Joint Operating Committee.
  Mr. DeHaas reported the above information.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported the school year began very well and there will be a board meeting next week.
Lincoln Intermediate Unit Board Report
1. “…by Dawn’s Early Light” outlining the highlights of the September 6 LIU Board Meeting is provided.
  Mr. DeHaas reported the above information.
Legislative Policy Committee Report – Mrs. Clancy
No report
Business Office Report – Mr. Younkin
1. 2012-13 Budget Development Update. The administration is providing four scenarios of revenue and expenditures for development of the 2012-2013 General Operating Fund Budget.
  Dr. Orban reported the budget workbooks were distributed and more information will be available at October Planning Committee meeting.
  Mr. Younkin reviewed the budget workbook contents. The revenue history and projections will be reviewed at the Finance Committee meeting next week.
  A discussion continued. Points of the discussion include – the unofficial index figure is 1.7%; it was unknown when the state would have the official figure published; eligibility for exceptions has decreased from seven to three – retirement and special education costs will be options; PSERs mandate was 3% increase each year.
  Mr. Younkin explained the four scenarios.
Title Report. Dr. Maloney
No report
Recognition of Visitors
Public Comment?
Jackie Dommel, 336 Toll Gate Road – concern about hazard for motorists in high school parking lot with new light standards being installed
Mr. Girling reported the contractor did put cones around but they were removed. We will try to place cones again.
Nick Pandelidis, 1871 Grantley Road – budget process is starting, budget will be balanced by tax increase
Mr. DeHaas responded to comment. Funding for schools in PA is not at the behest of this Board but at a level beyond the district. An increase of 1.4% last year and an increase this year will be reasonable, seeing how the cost of living has changed in the last 18 months; it does not seem not thoughtful and not consistent. We believe the contract we signed is trend setting by a dedicated group of volunteers and a group from the Association to do better. You have acknowledged and we have acknowledged that we had a lot of work to do with Grade 11 PSSA results but I have yet heard you acknowledge the work that was done by this district to change that paradigm. There are two sides to every story. I would appreciate when we share results, we share them together and we agree or we agree to disagree and have good discourse. Unfortunately Mr. Bulette left the meeting and I did ask him to respond to an email which was absolutely false and he chose to not correct it. We both need to be held to providing proper and correct information. There is a proper way to have discourse.
Lorraine Heisey, 1930 Vicki Drive – cost of living increases; I am retired and it is hard to keep up with the system
Adjournment
Meeting adjourned at 9:45 PM

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.
An Executive Session was held following the meeting.

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