Minutes 2012-03-19

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 19, 2012 – 7:30 PM
HIGH SCHOOL CAFETERIA

THERE WILL BE AN EXECUTIVE SESSION AT 6:00 PM PRIOR TO THE MEETING.

M I N U T E S
(approved April 16, 2012)

General Business
1. Call to Order – Mr. DeHaas
  1. Pledge of Allegiance to the Flag
    Vice President Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
  2. Roll Call
    Members present – Emily Bates, Jennifer Clancy, Bill Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Michael Hogg (Student Representative)
    
    Members not present – John DeHaas
  3. Public Comment
    An opportunity was provided for public comment.
    
    Mike Falco, 1760 Wyndham Drive – issues with the school district, advocate of ADHD teens, provided statistics of teens with ADHD
    
    Missy Badovinac, 1931 Hollywood Parkway – Athletic Trainer Services – respectfully request revisit of rubric for decision – accolades for Sharon Hont
    
    Carolyn Morris, 1455 Bee Tree Road – Athletic Trainer Services decision – all good decisions are not financially based – spoke highly of Sharon Hont
    
    Lauren Allie, 874 Woodberry Road – spoke on behalf of Sharon Hont’s care and concern for all students
    
    Kaitlyn Eckenrode, 520 Alton Lane – former student and student athlete, currently first year teacher in another district – athletic trainer should not be just a financial decision – Mrs. Hont deeply cares for the athletes
    
    Rebecca Toman, 1589 Bonbar Road – parent of two athletes at the high school, My husband and I are varsity coaches – coached at 5 different school districts in 3 different states – spoke highly of Sharon Hont as athletic trainer
    
    Erica Eckenrode – 520 Alton Lane – past four-year athlete at the high school – shared comments of expertise of Sharon Hont as an Athletic Trainer
    
    Celeste Hinnenkamp, 199 Edgewood Drive – mother of three sons – retaining Sharon Hont is a good financial choice, difference in price is less than one nuisance lawsuit
    
    Sonya Guyer, 1796 Randolph Drive – teacher and coach in the district – shared importance of Mrs. Hont as Athletic Trainer as a coach
    
    Ms. Leopold-Sharp asked if any remaining audience members would have provided public comment similar to comments made this evening. One audience member raised hand.
  4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Board Meeting of February 27, 2012 and the Minutes of the Planning Committee Meeting of March 5, 2012. [Approve as submitted/corrected]
    Ms. Leopold-Sharp reported the minutes will stand approved as presented.
Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
Motion, Miller, Second, Clancy; Approval of the Treasurer’s Report. Roll Call Vote, all present, yes. Motion carried 8-0.
1. Approval of Treasurer’s Report as of 02/29/2012 [File for audit] The Treasurer’s Report, Summary Report and Check Summary are provided.
2. Fund Account Reports showing balance as of 02/29/12
  1. Food Service Fund – $87,709.92
  2. Capital Reserve Fund – $217,341.36
  3. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,202,482.35
3. Payment of Bills
  1. General Fund-2011-12 – $886,535.65
  2. Food Service Fund – $112,262.07
  3. Capital Reserve Fund – $1,964.23
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $4,717.50
Board President’s Report – Mr. DeHaas
1. Executive Session. The Board met in executive session following the February 27, 2012 Regular Monthly Board Meeting and the March 5, 2012 Planning Committee Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
  Ms. Leopold-Sharp reported above information.
Superintendent’s Report – Dr. Orban
1. Student Enrollment Report.
  Dr. Orban highlighted above information.
  
  Additional Items from Dr. Orban
  
  New Immunization Requirements – Dr. Orban reported parents were notified through numerous letters, phone calls and personal contacts that they had eight months to be in compliance with the new immunization requirements. At this point, 240 students are not in compliance with the new immunication requirements. This issue does exist in the whole county. Students not in compliance by April 27 will be excluded in order for the district to be in compliance with the law.
  
  Spanish Trip – Dr. Orban reported there are 10 students and Mr. Coy as chaperone for the trip that was previously approved by the Board. Due to these lower than expected numbers, Mr. Coy made a connection with Warwick School District in Lancaster County and a combined student trip has been arranged with their 15 students, two female chaperones and one male chaperone for a total of 25 students and four chaperones. The ratio of students to chaperones does fall within the guidelines.
2. District Staff Survey Summary.
  Dr. Orban highlighted above information.
3. Settlement Agreement and Release. The Superintendent recommends approval of the Settlement Agreement and Release to settle matter for Student No. 13045. [Motion and Vote]
  Motion, Bates, Second, Sears; Approval of the Settlement Agreement and Release to settle matter for Student No. 13045. Roll Call Vote, all present, yes. Motion carried 8-0.
Student Board Representative Report – Mr. Hogg
Mr. Hogg reported early in March the High School musical, “Anything Goes” was held and went very well. He reported Nate Krebs and Hayden Diener were regional band members. The cheerleaders recently placed 2nd in competition. State swiming championships were held recently and individuals and relays did very well. The spring sports season has started. The PSSAs continue this week.
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The next Curriculum Committee meeting is scheduled May 17 at 3:45 PM.
  Mrs. Clancy reported above information. Mrs Clancy also reported students are involved in their second week of PSSA testing.
Communications Committee Report – Mrs. Schroeder
1. The Communications Report and Activities Report are provided.
  Mrs. Schroeder highlighted the above information and made a special note that students are succeeding at high levels in various areas.
2. The next Communications Committee meeting is scheduled April 2 at 6:00 PM.
  Mrs. Schroeder reported above information.
Facilities Committee Report – Ms. Leopold-Sharp
1. EnergyWise Consulting Natural Gas Procurement and Monitoring. The Director of Finance and Support Services is requesting permission to enter into an agreement with EnergyWise Consulting to procure natural gas on behalf of the district. [Motion and Vote]
  Memorandum of Understanding
  Mr. Younkin highlighted above information.
  
  Motion, Clancy, Second, Bates; Approval to enter into an agreement with EnergyWise Consulting to procure natural gas on behalf of the district and approval of the Memorandum of Understanding. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The next Facilities Committee meeting is scheduled March 21 at 5:30 PM at Valley View Staff Development Room.
  Ms. Leopold-Sharp reported above information.
Finance Committee Report – Mr. Miller
1. Resolution – Real Estate Tax Universal Installment Payment Plan. The Director of Finance and Support Services recommends the adoption of the Resolution to provide real estate tax installment payments to all taxpayers pursuant to the Taxpayer Relief Act. [Motion and Vote]
  Motion, Miller, Second, Kirk; Approval of the adoption of the Resolution to provide real estate tax installment paymens to all taxpayers pursuant to the Taxpayer Relief Act. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The next Finance Committee meeting is scheduled March 28 at 5:30 PM.
  Mr. Miller reported the March 28 Finance Committee meeting has been canceled.
Personnel Committee Report – Mrs. Shaffer
1. Consent Agenda: You have before you the Personnel Report which includes approval of disability leave, requests for leave of absence, employment, salary correction, substitute teachers, and guest teachers. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; second; roll call vote.
  Motion, Shaffer, Second, Bates; Approval of Items B-E. Roll Call Vote, all present, yes. Motion carried 8-0.
  
  Motion, Shaffer, Second, Clancy; Approval of Item F. Roll Call Vote, all present, yes, except Schroeder, abstain. Motion carried 7-0-1.
  
  Mrs. Shaffer reported a Fireside Chat will be held on Thursday evening.
2. Approval of Disability Leave
  1. Recommend Board approval of the extension of disability leave for Beth Landau, English Teacher at the High School, through the end of the 2011-2012 school year.
3. Requests for Leave of Absence
  1. Recommend Board approval of the request of Ashley Markey, Elementary Music Teacher, for a family medical leave under the Family and Medical Leave Act starting March 16, 2012 through April 5, 2012.
  2. Recommend Board approval of the request of Amy Mason, 4th Grade Teacher at East York Elementary School, for an intermittent family medical leave under the Family and Medical Leave Act starting February 22, 2012.
  3. Recommend Board approval of the request of Melissa Miller, 5th Grade Teacher at East York Elementary School, for a family medical leave under the Family and Medical Leave Act starting on or about May 29, 2012 through June 4, 2012.
  4. Recommend Board approval of the request of Mary Ann Stone, Food Service Employee at East York Elementary School, for an extension of her unpaid leave of absence starting March 6, 2012 through March 30, 2012.
4. Employment
  1. Recommend the appointment of Anthony Billet as Assistant High School Track Coach at the salary of $2,997 which represents Step 3 of the Extracurricular Salary Schedule.
  2. Recommend the appointment of Clifford Gordon as Assistant Lacrosse Coach at the salary of $1,922 which represents Step 1 of the Extracurricular Salary Schedule.
  3. Recommend the extension of the employment of Mary K. Hand as a Full-Time Substitute English Teacher at the High School through the end of the 2011-2012 school year.
  4. Recommend the appointment of Matthew Marshall as Junior Varsity Lacrosse Coach at the salary of $2,238 which represents Step 1 of the Extracurricular Salary Schedule.
  5. Recommend the employment of Catriona Smith as a Long Term Substitute 5th Grade Teacher for Melissa Miller at the East York Elementary School, starting on or about April 14, 2012 through June 4, 2012, at the daily rate of $105.
  6. Recommend the appointment of Rebecca Strouse as Assistant Lacrosse Coach at the salary of $1,922 which represents Step 1 of the Extracurricular Salary Schedule.
5. Salary Correction
  1. Recommend Board approval of the correction to the salary and step of Scott Toman who was hired as Head Boys Lacrosse Coach. Mr. Toman should be on Step 3 at a salary of $5,330.
6. Substitute Teachers and Guest Teachers
Planning Committee Report – Ms. Leopold-Sharp
1. The next Planning Committee meeting is scheduled April 2 at 7:30 PM at the High School Cafeteria.
  Mrs. Schroeder reported above information.
Policy Review Committee Report – Ms. Bates
1. Policy Revisions. The Policy Review Committee recommends adoption of the following revised policies and policy-related forms. [Motion and Vote]
  1. Policy No. 218 – Code of Student Conduct
  2. Policy No. 218 – Attachment – YSSD Code of Student Conduct
  3. Contract for Participation in Co-Curricular and Extra-Curricular Activities
  4. Policy No. 204 – Attendance (Educational Trips) & Request Form
    NOTES – Motion, Bates, Second, Schroeder; Approval of revised policies and policy-related forms. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The next Policy Review Committee meeting is scheduled April 10 at 3:45 PM.
  Ms. Bates reported above information.
York Area Tax Bureau Report – Mr. Sears
1. Act 32 Earned Income Tax Monthly Report
  Mr. Sears highlighted above information.
York County School of Technology – Mrs. Schroeder
1. The Mini-Board Report dated February 23, 2012 is provided by the York County School of Technology Joint Operating Committee.
  No Report
York Adams Academy Report – Mr. DeHaas
1. 2012-13 Preliminary General Operating Budget. The administration recommends approval of the 2012-13 Preliminary General Operating Budget for the York Adams Academy. [Motion and Vote]
  Motion, Leopold-Sharp, Second, Shaffer; Approval of the 2012-13 Preliminary General Operating Budget for the York Adams Academy. Roll Call Vote, all present, yes. Motion carried 8-0.
Lincoln Intermediate Unit Board Report – Mr. Sears
1. “…by Dawn’s Early Light” outlining the highlights of the March 6, 2012 LIU Board Meeting is provided.
  Mr. Sears highlighted above information and also reported he requested a copy of the presentation that was very informative noted on the highlights to eventually be posted to the district website.
Legislative Policy Committee Report – Mrs. Clancy
Mrs. Clancy reported the county-wide legislative meeting will be held tomorrow night at Central York High School.

Mrs. Clancy also reported a copy of the letter sent to legislators for the Legislative Breakfast Meeting on May 24, 2012 was provided to all Board members.
Business Office Report – Mr. Younkin
1. 2012-13 Budget Development. The Cabinet will provide an update on the FY2012-13 budget development.
  
  Survey – Half-Day Kindergarten / Mid-Day Transportation
  Dr. Orban reported the process of reviewing the budget development changes proposed by administration will begin at the April Planning Committee meeting. The administration will be looking for the direction from the Board on the specific items. Board members should contact cabinet members if any additional information is requested or if questions remain. Dr. Orban highlighted the survey information above and stated a Board member had requested this information.
  
  A discussion continued. Points of the discussion included – the energy consumption plan is same as used last year, no problems were reported with mold during the summer last year with reduction in air conditioning in buildings; suggestion to have dollar amounts clearly stated as additional cost or reduction of cost available for next meeting to simplify the process and avoid any mix-ups; guidance department details will be available at next meeting; increase to tax base from hospital will take place the following year, not this year; positive bump in fund balance is projected; assumption for tax rate in the budget is the index rate of 1.7% and discussion is expected.
2. RFP Athletic Training Services. The Director of Finance and Support recommends WellSpan for a three (3) year contract as the provider for Athletic Trainer Services at $31,500 per year. [Motion and Vote]
  Motion, Shaffer, Second, Bates; Approval of WellSpan for a three (3) year contract as the provider for Athletic Trainer Services at $31,500 per year.
  
  Mr. Kirk stated evaluation of a service contract has both financial and non-financial factors. With the public comment provided this evening and the many emails we have received, OSS has done a great job at YSSD. This is not just a general service; it is the health and well-being for students. OSS came in with a very strong original proposal and once it was shared, Wellspan provided a more aggressive response and this makes me a little nervous. I will not be voting in support of this action.
  
  Mrs. Shaffer stated that she tends to agree with Mr. Kirk’s comments. But at the last meeting, serious accusations regarding the integrity of district process were expressed. There are nine Board members that could have been contacted. I am relunctant to do business with an entity that would take that position. I will be voting in support of action.
  
  Mrs. Clancy stated she cannot vote on this topic because her husband is a physician at Wellspan and will not share her personal comments.
  
  Roll Call Vote – Clancy, abstain; Kirk, no; Leopold-Sharp, yes; Miller, yes; Schroeder, yes; Sears, no, Shaffer, yes; Bates, yes. Motion carried 5-2-1.
3. Memorandum of Understanding – York Suburban Education Support Personnel Association The administration recommends the continuance of the Memorandum of Understanding for the YSESPA. [Motion and Vote]
  Motion, Shaffer, Second, Bates; Approval of the continuance of the Memorandum of Understanding for the York Suburban Education Support Personnel Association. Roll Call Vote, all present, yes. Motion carried 8-0.
Recognition of Visitors
An opportunity was provided for public comment? There was none at this time.
Adjournment
Meeting was adjourned at 8:35 PM.

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.
An Executive Session was held.

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