Agenda 2013-04-22

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 22, 2013- 7:30 PM
RONALD PROVARD EDUCATION CENTER

A G E N D A
  1. General Business 

    1. Call to Order – Ms. Leopold-Sharp 
      1. Pledge of Allegiance to the Flag 
      2. Roll Call
      3. Public Comment
      4. Discussion and Action on Board Minutes – Approval of the Minutes of the Special Board Meeting and Planning Committee Meeting of April 8, 2013.  [Approve as submitted/corrected]
  2. Treasurer’s Report – Mr. Miller  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, a motion to approve the below-mentioned items; second; and roll call vote]    
    1. Approval of Treasurer’s Report as of March 31, 2013 [File for audit]  The Treasurer’s Report, Summary Report  and Check Summary are provided.  
    2. Fund Account Reports showing balance as of March 31, 2013
      1. General Fund-2012-13 – $13,421,071.13
      2. Food Service Fund – $100,678.82
      3. Capital Reserve Fund – $123,520.46
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $1,841,223.34
    3. Payment of Bills
      1. General Fund-2012-13 – $1,749,144.52
      2. Food Service Fund – $104,001.43
      3. Capital Reserve Fund – $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $232,403.35
  3. Board President’s Report – Ms. Leopold-Sharp
    1. Congratulations to the following Award Winners of the York County Science & Engineering Fair.  Instructional support was provided by Mr. Jamie McFadden, Mrs. Leslie Gentzyel and Mr. Jesse Weld.
      1. Matthew Clark, son of Christopher and Emily Clark – First Place Award & Broadcom Masters Award
      2. Lucy Cook, daughter of James and Melissa Cook – First Place Award & Broadcom Masters Award
      3. Alan Countess, son of Frank and Rebecca Countess – Mu Alpha Theta Award for his work with statistics
      4. Kiersten Daugherty, daughter of Ronald and Tammy Daugherty – First Place Award
      5. Morgan Gochnauer, daughter of David and Aimee Gochnauer – First Place Award & Broadcom Masters Award
      6. Michael Kirk, son of William and Christine Kirk – First Place Award
      7. Benjamin Koller, son of Brett and Linda Koller – First Place Award & Broadcom Masters Award
      8. Grace Pindzola, daughter of Ander and Kathy Pindzola – First Place Award
      9. Thomas Platts, son of Todd and Leslie Platts – First Place Award
      10. Molly Sargen, daughter of Jeff and Braquel Sargen – First Place Award & Broadcom Masters Award
      11. Jack Schultz, son of John and Michelle Schulz – First Place Award, Broadcom Masters Award & NOAA Award for his work with macro invertebrates
      12. Sahara Wilt, daughter of Darrell and Jennifer Wilt – Engineering Society of York Award and the Society of Manufacturing Engineers Award for her work with the efficiency of light bulbs
    2. Congratulations to the 2013 PIAA Class AA Girls’ Swimming and Diving Runners-Up.  The coaches are Craig Brennan, Matthew Appleby, Michael Appleby and Hope Kowalewski.
      1. Zowie Day, daughter of Jeanette Day – 1st Place in 200 Free Relay; 2nd Place in 400 Free Relay
      2. Carson Gross, daughter of Ronald and Jennifer Gross – 5th Place in 50 Free; 11th Place in 200 Free; 1st Place in 200 Free Relay; 2nd Place in 400 Free Relay
      3. Helen Gunn, daughter of Brian and Eleanor Gunn – 2nd Place in 400 Free Relay
      4. Erin Merkle, daughter of Joseph and Shelly Merkle – 5th Place in 100 Fly; 2nd Place in 500 Free; 1st Place in 200 Free Relay; 2nd Place in 400 Free Relay
      5. Anna Schmittle, daughter of Karl and Lisa Schmittle – 1st Place in 200 Free Relay
      6. Emily Schmittle, daughter of Karl and Lisa Schmittle
    3. The Board met in Executive Session on March 26, 2013 at 5:30 PM and following the April 8, 2013 Special Board Meeting and Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
    4. Scheduling May Special Meeting Discussion
    5. Consolidation Letter Discussion
  4. Superintendent’s Report – Dr. Orban
    1. Congratulations to Dr. Denise Fuhrman on earning her doctorate.  The title of her dissertation was Distributing Leadership Through Shared Decision Making.
    2. Request for Overnight Field Trip Discussion
    3. Director of Finance and Support Services Search Update
  5. Student Board Representative Report – Mr. Clark
  6. Academic Standards and Curriculum Committee Report – Mrs. Clancy
    1. Keystone Exam Report – Mr. Ellis
    2. The next Academic Standards and Curriculum Committee meeting is scheduled on April 25 at 3:45 PM in Valley View room 111. 
  7. Communications Committee Report – Mrs. Schroeder
    1. The Communications Report and Activities Report are provided.
    2. The next Communications Committee meeting is scheduled May 6 at 6:30 PM.
  8. Facilities Committee Report – Mr. DeHaas
    1. Request for Qualifications Facilities Feasibility Study.  The administration is recommending the appointment of Murphy & Dittenhafer as consultant to perform a Facilities Feasibility Study at a cost of $29,820.  [Motion and Roll Call Vote]

      Proposal Submittal Requirements
      Agreement 

    2. The next Facilities Committee meeting is scheduled April 24 at 5:30 PM. 
  9. Finance Committee Report – Mr. Miller
    1. The next Finance Committee meeting is scheduled on May 1 at 5:00 PM.  
  10. Personnel Committee Report – Mrs. Shaffer
    1. Consent Agenda:  You have before you the Personnel Report which includes resignation, request for leave of absence, employment, volunteer building aide and additional substitutes teachers.  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; second; roll call vote.  
      1. Resignation
        1. Recommend Board approval of the resignation of Betty Arnold as a Lunchroom Aide at the East York Elementary School effective April 5, 2013.
      2. Request for Leave of Absence
        1. Recommend Board approval of the request of Holly Davis, Art Teacher at the High School, for a FMLA leave of absence for 60 work days starting on or about June 6, 2013, followed by an unpaid leave of absence for the remainder of the first semester of the 2013-2014 school year.  Mrs. Davis will be returning to her position on or about January 13, 2014.
      3. Employment
        1. Name:  Alicia C. Kowitz

          Education:  Lancaster Catholic High School, Diploma: Marywood University, B.S. in Mathematics/Secondary Education

          Certification:   Mathematics 7-12

          Experience:  J.S. Morton West High School, Berwin, IL, Math Teacher; Proviso East High School, Maywood, IL, Math Teacher

          Contract:  Temporary Professional Contract

          Salary:  $56,950 – B.S. – Step 7

          Assignment:  Math Teacher

          Building:  Middle School

          Effective:  2013-14 School Year, pending clearances

      4. Volunteer Building Aide 2012-13
        Linda Arnold
      5. Additional Substitute Teachers for 2012-13
        Tammy Anslow
        Erica Dearborn
        Julia Dunn
        Beth Weaver
    2. The next Personnel Committee meeting is scheduled May 2 at 4:00 PM.
  11. Planning Committee Report – Mr. Kirk
    1. Elementary Summer Camp / Program Proposal.  The administration recommends approval of the Elementary Summer Camp / Program Proposal.  [Motion and Vote]
    2. New Master Agreement Resolution.  The administration recommends approval of the New Master Agreement Resolution for electronic signature that is now a requirement at PDE.  [Motion and Vote]
    3. 2013-14 Board Meeting Schedule Discussion.
    4. The next Planning Committee meeting is scheduled May 6 at 7:30 PM.
  12. Policy Review Committee Report – Ms. Bates
    1. The committee recommends adoption of the following revised policies.
      1. Policy No. 610 – Purchases Subject to Bid/Quotation
      2. Policy No. 611 – Purchases Budgeted
      3. Policy No. 612 – Purchases Not Budgeted
    2. The next Policy Review Committee meeting is scheduled April 30 at 3:45 PM.
  13. York Area Tax Bureau Report – Mr. Kirk 
  14. York County School of Technology – Mrs. Schroeder
    1. The YCST Joint Operating Committee Mini-Board Report of February 28 and March 26 are provided. 
  15. York Adams Academy Report – Mr. DeHaas
    1. 2013-14 Preliminary General Operating Budget.  The administration recommends approval of the York Adams Academy 2013-14 Preliminary General Operating Budget.  [Motion and Roll Call]  
  16. Lincoln Intermediate Unit Board Report – Mr. Sears 
    1. “…by Dawn’s Early Light” outlining the highlights of the March 5 and April 2 LIU Board Meeting is provided. 
  17. Legislative Policy Committee Report – Mrs. Clancy
  18. Business Office Report – Mr. Younkin
    1. FY 2013-14 Budget Development
      1. The administration is recommending adoption of the Proposed Final Budget for the 2013-14 fiscal year. [Motion and Roll Call Vote]

        PDE-2028 – Preliminary General Fund Budget for Fiscal Year 2013-2014
        General Fund Budget Summary
        2013-14 Budget Preparation by Major Function, Major Object
        Budget Preparation Revenues
        Budget Preparation Expenditures

    2. Performance Audit Report June 30, 2008, 2007, 2006 and 2005.  The Department of Education has requested a response to the Performance Audit Report conducted by the Department of Auditor General for the years noted.  A determination needs to be made by the Board to appoint an audit committee or to act as a whole.  [Motion and Vote]

      Correspondence
      Performance Audit Report

  19. Recognition of Visitors
  20. Adjournment 

 

 THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

 

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