Agenda 2013-05-06

YORK SUBURBAN SCHOOL BOARD
SPECIAL BOARD MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
MAY 6, 2013 – 7:30 PM
RONALD PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 6:45 PM.

SPECIAL BOARD MEETING
A G E N D A 

  1. Call to Order – Ms. Leopold-Sharp 
    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment
  2. Board President’s Report – Ms. Leopold-Sharp
    1. The Board met in Executive Session on April 29, 2013 and prior to this evening’s meeting for the purpose of discussing personnel issues.
  3. Superintendent’s Report – Dr. Orban
    1. Request for Overnight Field Trip.  The administration recommends approval of the request for an overnight field trip for High School Quiz Bowl.  [Motion and Vote] 
    2. York Academy Regional Charter School.  The administration recommends approval of the request received from York Academy Regional Charter School to the three chartering districts to end the current school year on Friday, June 14, completing 192 days of school rather than the 193 days as designated for the charter.  To fulfill the obligation for 193 days, it would be necessary to schedule school on Monday, June 17, as a make-up day.  [Discussion, Motion and Vote]
  4. Facilities Committee – Mr. DeHaas
    1. Roof Repair and Replacement.  The administration recommends approval of the roof repair and replacement procurement through the Association of Purchasing Agencies and the Keystone Purchasing Network under Contract #009A-W500-PA in the amount of $126,290  to wti.  Roofing work will be performed by Houck & Company with materials and supplies from TREMCO.  Buildings slated for repair work include East York Elementary School ($72,605) and York Suburban Middle School ($53,685).  Award is contingent upon review by the AEPA contract by the solicitor.  [Discussion, Motion and Vote]
  5. Finance Committee – Mr. Miller
    1. Audit Committee Report Fiscal Years Ending June 30, 2008, 2007, 2006 and 2005.  The Audit Committee has reviewed the administration’s Corrective Action Plans and recommends the Board certify the adoption on the response as outlined in the provided Action Plans.  [Discussion, Motion and Vote] 
  6. Adjournment
      

PLANNING COMMITTEE MEETING
A G E N D A

  1. Call to Order – Ms. Leopold-Sharp
  2. Board President’s Report – Ms. Leopold-Sharp
    1. Third Quarter Committee Meeting Schedule
  3. Superintendent’s Report – Dr. Orban
    1. Differentiated Supervision Report – Dr. Merkle  
  4. Discussion Items
    1. 2013-14 Proposed General Operating Fund Budget Update – Ms. Leopold-Sharp
    2. Feasibility Study Timeline – Dr. Orban, Mr. Girling
    3. Foreign Exchange Student 2013-14 Discussion – Dr. Orban
      1. The administration requests Noel Affolter from Switzerland through Rotary Youth Exchange as a foreign exchange student in 2013-14.
    4. Review of Recommended Revised Policies – Dr. Orban
      1. Policy 209 – Health Examinations/Screenings
      2. Policy 217 – Graduation Requirements
    5. Legislative – Resolution Discussion – Mrs. Clancy
      1. Resolution on Pension Reform
      2. Resolution Calling for Reform of Charter and Cyber Charter School Funding Formula
      3. Resolution Calling for Increased State Funding for School Construction and Renovation Projects (PlanCon)
        1. Valley View Elementary School
        2. Yorkshire Elementary School
    6. Board Goals Review – Ms. Leopold-Sharp
    7. Development of 2013-14 District Goals Discussion – Ms. Leopold-Sharp
    8. Appointment of Treasurer- Ms. Leopold-Sharp
  5. Committee Reports 
    1. Academic Standards and Curriculum Committee Report – Mrs. Clancy
      1. The minutes of April 25 are provided.
      2. The next Academic Standards and Curriculum Committee meeting is scheduled June 11 at 3:45 PM.  
    2. Communications Committee Report – Mrs. Schroeder
      1. The minutes of April 8 are provided. 
      2. Stock and Leader School Law Update
    3. Facilities Committee Report – Mr. DeHaas 
      1. The minutes of March 27 and April 24 are provided.  
      2. The next Facilities Committee meeting is scheduled June 10 at 5:30 PM. 
    4. Finance Committee Report – Mr. Miller
      1. The minutes of April 3 are provided.
      2. First Church of Christ, Scientist Real Estate Tax Exception
      3. Market Street Sports Agreement
      4. 2013-14 Final Food Service Fund Budget
      5. The next Finance Committee meeting is scheduled June 12 at 5:00 PM.
    5. Legislative Policy Committee – Mrs. Clancy
    6. Personnel Committee Report – Mrs. Shaffer
      1. The minutes of May 2 are provided.
    7. Planning Committee Report – Mr. Kirk
      1. The next Planning Committee meeting is combined with the Regular Monthly Meeting on June 17 at 7:30 PM.
    8. Policy Review Committee Report – Ms. Bates
      1. The minutes of April 30 are provided.
      2. The next Policy Review Committee meeting is scheduled May 13 at 3:45 PM. 
  6. Comments and/or Questions from the Public
  7. Adjournment

AN EXECUTIVE SESSION WILL BE HELD IMMEDIATELY FOLLOWING THE MEETING.

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