Minutes 2013-09-23

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 23, 2013- 7:30 PM
HIGH SCHOOL CAFETERIA

M I N U T E S
(approved October 21, 2013)

General Business
1. Call to Order – Ms. Leopold-Sharp
  1. Pledge of Allegiance to the Flag
    Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
  2. Roll Call
    Members present – Emily Bates, Jennifer Clancy, John DeHaas, William Kirk, Lynne Leopold-Sharp, Roger Miller, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Alison Liu (Student Representative)
    
    Members not present – None
  3. Public Comment
    An opportunity was provided for public comment. There was none at this time.
    
    The Facilities Committee Report was held at this time to accommodate the schedule of Bradley Clark.
  4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly Meeting of August 19, 2013 and the Planning Committee Meeting of September 9, 2013. [Approve as submitted/corrected]
    Ms. Leopold-Sharp reported the above minutes will stand approved as submitted.
Treasurer’s Report – Mr. Miller [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, a motion to approve the below-mentioned items; second; and roll call vote]
Motion, Miller, Second, Clancy; Approval of Treasurer’s Report. Roll Call Vote, all present, yes. Motion carried 9-0.
1. Approval of Treasurer’s Report as of August 31, 2013 [File for audit]
  Treasurer’s Report
  
  * General Fund Revenue Report (Revenue accounts are budgeted with negative values)
  
  * General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
  
  * Other Funds Reports
  
  Check Summary Report
  
  * These are new reporting formats.
2. Fund Account Reports showing balance as of August 31, 2013
  1. General Fund – $10,268,598.38
  2. Food Service Fund – $184,612.36
  3. Capital Reserve Fund – $123,523.54
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $768,441.86
3. Payment of Bills
  1. General Fund-2012-13 – $1,332,285.54
  2. Food Service Fund – $805.48
  3. Capital Reserve Fund – $0
  4. Capital Projects Fund-Bond Series of 2006 & 2007 – $28,252.32
Board President’s Report – Ms. Leopold-Sharp
1. Executive Session. The Board met in Executive Session on August 19, 2013 following the Regular Monthly Meeting and on September 9, 2013 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
  Ms. Leopold-Sharp reported above information.
Superintendent’s Report – Dr. Merkle
1. “In Our Own Words” Publication – Mrs. Oathout
  Mr. Ellis introduced Mrs. Oathout, English Teacher, and the project that we will hear more about this evening that began with a conversation with Dr. Maloney about how to reach out to our students as demographics are changing. The project has had a profound impact on the students and faculty. Students have been invited this evening to share their thoughts on the project too.
  
  Mrs. Oathout provided a background of the project. The Women’s Giving Circle provided finances for the publication. Many stories were shared by students and their work was completed mostly outside of school. A copy of the publication was provided to each Board member. We are planning to apply for further grants this year for continuation of the project. Three high school students were present to share comments about the project.
  
  Samantha Kruszon shared the journal was a good idea for students to write to get their feelings out, rather than bottle them up inside. We could write anything in the journal anonymously. We are not all the same, we are different.
  
  Brook Onspaugh commented this was a great experience and personally I can relate to other people better. Students could express who they are and sharing information anonymously was a great benefit.
  
  Jared Bauer thought this was just another project and was not a big fan of school work. I could express my story and my day got a little better. Most of the stories were brutal and bad and it showed how some kids don’t have it as easy as I did. It was definitely a life lesson.
  
  Mrs. Oathout concluded struggles do exist for students and we often don’t know about these struggles. Students were very candid about what they wrote about and I am forever grateful that they were so candid because it provides a glimpse into the lives of students. The publication was shared with the community via Leadership York, Jewish Community Center and The Giving Circle.
  
  Mr. Ellis added the publication was shared with faculty and they are getting to know the students and that understanding does help the students academically.
  
  Dr. Merkle commented this project will continue to shape what the District continues to become. It does profoundly impact who we are administratively and also the School Board.
2. English Language Learners (ELL) Report– Dr. Maloney
  Dr. Maloney highlighted above. The monitoring status is assigned to students based on need.
3. Summer Camp/Program Summaries
  1. 2013 Ready, Set, Learn! – Grades K, 1, 2
  2. 2013 Math and Reading Success Camp – Grades 3, 4
    Dr. Merkle provided summary of above.
    
    A discussion continued. Points of the discussion included – 30 students from East York and Indian Rock participated in the summer camp, while all fall data is not available at this time, remediation was a plus and growth did exist, sometimes growth cannot be measured but was beneficial especially for ELL students that attended, 90 students were invited and 30 participated, some were not available for the three weeks due to vacations and shorter than usual summer; how many invitations were sent for grades K-2?
    
    Dr. Merkle reported we can get that information for Board members.
4. Thanks to Luther Memorial Church
  1. School supplies and backpacks for students
    Dr. Merkle reported above.
5. Thanks to Yorkshire United Methodist Church
  1. Backpacks for students
    Dr. Merkle reported above.
6. 2013 PSBA 44th Annual Educational Publications Contest. The District’s YS PRIDE newsletter received an Award of Excellence in the e-publication division.
  Dr. Merkle reported above and expressed thanks to Gordon Freireich, Vince Henry and Wendy Erwine.
Business Office Report – Ms. Mason
1. 2013-14 Bus Routes and Bus/Van Drivers. The administration recommends approval of the Bus Routes and Bus/Van Drivers for 2013-14. [Motion & Vote]
  Motion, DeHaas, Second, Miller, and unanimously passed 9-0; Approval of above.
  
  Ms. Mason reported in the future this information should be available in August, before the school year begins.
2. 2014-15 Budget Timeline.
  Ms. Mason highlighted above and noted that public presentations and faculty/staff presentations will be added to the timeline.
  
  A discussion continued. Points of the discussion included – suggestion to discuss budget goals and budget timeline after new board members are seated was encouraged; suggestion per Act 599 to reopen the budget and state revisions to the public.
  
  Ms. Mason commented the deadline to submit the budget and the date the state approves their budget is June 30. Opening the budget to amend it is permissible and I suggest this is looked at on a year to year basis to see if it is enough change to warrant a refund.
  
  Ms. Leopold-Sharp suggested we move forward with this timeline and as spring evolves with the political situation the Board seated in the spring can amend the timeline as needed. The Board agreed.
Student Board Representative Report – Miss Liu
Miss Liu reported Homecoming is this weekend. With the curriculum, we are one month into the school year. Personally, I am taking Advanced Placement courses and studies are rigorous and preparing us well for AP exams. Encouragement was shared about supporting music in our community and an opportunity exists on October 6 at York Little Theatre.
Planning Committee Report – Mr. Kirk
1. Request for Overnight Field Trip – Ski Club. The administration recommends approval of the Overnight Field Trip for High School Ski Club. [Motion & Vote]
  Motion, Kirk, Second, Bates, and unanimously passed 9-0; Approval of above.
2. Job Descriptions. The administration recommends approval of the following job descriptions. {Motion & Vote]
  1. Director of Pupil Personnel Services
  2. Accountant
  3. Secretary – Director of Finance and Support Services
  4. Secretary – Payroll and Benefits
  5. Secretary – Transportation and Child Accounting
    Motion, Kirk, Second, DeHaas, and unanimously passed 9-0; Approval of above.
3. Policy 006 – Board Meetings. The administration recommends approval of the revised Policy 006. [Motion & Vote]
  Ms. Bates highlighted revisions for above policy.
  
  Motion, Kirk, Second, Bates, and passed 8-1, DeHaas-no; Approval of above.
4. Policy 915 – Booster & Support Organizations – Revised Addendum. The administration recommends approval of the revised Addendum (School Related Community Organization’s Annual Report) for Policy 915. [Motion & Vote]
  Ms. Bates highlighted revision of above.
  
  Motion, Sears, Second, Bates, and unanimously passed 9-0; Approval of above.
5. PSBA Officers Election – Voting. The proposal of the following Officers that was discussed at this month’s Planning Committee meeting is recommended for approval. The Board Secretary will record the votes on-line. [Motion & Vote]
  1. President-Elect – Mark B. Miller
  2. Vice President – Charles H. Ballard
  3. Treasurer – Otto W. Voit III
  4. At-Large Representative – Kathy Swope
    Motion, Kirk, Second, Clancy, and unanimously passed 9-0; Approval of above.
    
    Mrs. Clancy requested that Ms. Mason please record this vote by October 1 and include a receipt in the minutes.
6. The next Planning Committee meeting is on October 7 at 7:30 PM.
  Mr. Kirk reported above.
Academic Standards and Curriculum Committee Report – Mrs. Clancy
1. The next Academic Standards and Curriculum Committee meeting is scheduled on October 16 at 3:45 PM.
  Mrs. Clancy reported above.
Communications Committee Report – Mrs. Schroeder
1. The Activities Report and Communications Report are provided.
  Mrs. Schroeder reported above.
2. The next Communications Committee meeting is scheduled October 7 at 6:30 PM.
  Mrs. Schroeder reported above.
  
  Ms. Leopold-Sharp requested the Communications Committee discuss the format and timeline for public budget presentations.
  
  Mrs. Schroeder responded yes.
Facilities Committee Report – Mr. DeHaas
1. Yorkshire Elementary School Basin Bottom. The Facilities Committee recommends approval of the work on the Yorkshire Basin Bottom at a cost of $2,500 to $3,000 utilizing the escrow check in the amount of $3,800 received from Springettsbury Township for the Yorkshire project. [Motion & Vote]
  Mr. DeHaas reviewed above information and stated this project would take place whether or not the Eagle Scout Project request was received.
  
  Motion, DeHaas, Second, Bates, and unanimously passed 9-0; Approval of above.
  
  Ms. Mason reported according to Mr. Debes, the work can be completed in house and Mr. Clark’s project can be completed by the end of October.
2. Bradley Clark’s Eagle Scout Project at Yorkshire Elementary School. The Facilities Committee recommends approval of the Eagle Scout Project of Bradley Clark at Yorkshire for improvement to the aesthetics at the retention pond. [Motion & Vote]
  Mr. DeHaas reviewed above information.
  
  Motion, DeHaas, Second, Bates, and unanimously passed 9-0; Approval of above.
3. The next Facilities Committee meeting is scheduled September 25 at 5:30 PM.
  Mr. DeHaas reported above.
Finance Committee Report – Mr. Miller
1. The next Finance Committee meeting is scheduled on October 2 at 5:00 PM at Valley View Staff Development Room.
  Mr. Miller reported above.

Personnel Committee Report – Mrs. Shaffer

Consent Agenda: You have before you the Personnel Report which includes resignations, employment, re-appointment of extra-curricular position for 2013-14 at the high school, 2013-2014 re-appointments of winter coaches, volunteer coaches for fall, winter and spring, additional substitute teachers and guest teachers for 2013-2014. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; second; roll call vote.

Mrs. Shaffer reported at the request of the Association, the administration would like to withdraw item A.1.b.

Motion, Shaffer, Second, DeHaas; Approval of consent agenda items, except A.1.b.

A discussion continued. Point of the discussion were – timing on items 3.h. and 3.i. was requested.

Dr. Merkle replied a new process to hire substitute aides exists that began this summer and a training program was necessary and forms are required to be signed.

Roll Call Vote, all present yes. Motion carried 9-0.

Resignations
1. Recommend Board approval of the resignation of Jared Moore as the Musical Set Construction Manager for the 2013-2014 school year, effective immediately.
2. Recommend Board approval of the resignation of Susan Wolschleger as High School Musical Accompanist to allow for a student to serve in that capacity, effective September 1, 2013.
Request for Leave of Absence
1. Recommend Board approval of the request of Kristi Smith, Learning Support Teacher at the Middle School, for a disability leave for maternity purposes starting on or about October 25, 2013, followed by an FMLA leave of absence through February 4, 2014. Mrs. Smith will be returning to her position on February 5, 2014.
Employment
1. Recommend the employment of Amy Ahlbrandt as a long term substitute learning support teacher for Kristi Smith at the Middle School, starting on or about October 25, 2013 through February 4, 2014, at the daily rate of $105.
2. Recommend the appointment of John Beach as 10^th Grade Advisor (to be shared with Marjorie Smith) at the salary of $175.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
3. Recommend the employment of Silvia Benson as a Substitute Office Aide, effective for the 2013-2014 school year.
4. Recommend the employment of Robert Fox as a Custodian, effective September 24, 2013 at the hourly rate of $12.66.
5. Recommend the employment of Oliver Good as Assistant Boys Volleyball Coach at the salary of $2,448 which represents Step 2 of the Extracurricular Salary Schedule.
6. Recommend the employment of Mitchell Kemp as Assistant Junior High Boys Basketball Coach at the salary of $2,444 which represents Step 1 of the Extracurricular Salary Schedule.
7. Recommend the employment of Charles Kress as a Custodian, at the hourly rate of $12.66, pending clearances.
8. Recommend the employment of Melanie Prats as a Substitute Aide, effective for the 2013-2014 school year.
9. Recommend the employment of Sandra Resh as a Substitute Aide, effective for the 2013-2014 school year, pending clearances.
10. Recommend the employment of John Salisbury as a Substitute Custodian, effective for the 2013-2014 school year.
11. Recommend the appointment of Marjorie Smith as 10^th Grade Advisor (to be shared with John Beach) at the salary of $175.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
12. Recommend the appointment of Erika Styer as 9^th Grade Advisor at the salary of $351 which represents Step 1 of the Extracurricular Salary Schedule.
Re-Appointment of Extra-Curricular Position for 2013-2014 – High School

Ashley Thrush

Tri-M Advisor

Re-Appointment of Winter Coaches for 2013-2014

Dustin Boeckel	Head Boys Basketball
James McFadden	Assistant Boys Basketball
Kevin Wood	JH Boys Basketball
Jessica Barley	Head Girls Basketball
Brian Gentzyel	Head Wrestling
Mike King	Assistant Wrestling
Erik Kuntz	JH Wrestling
Ryan Fant	Assistant JH Wrestling
Craig Brennan	Head Swimming
Michael Appleby	1^st Assistant Swimming
Matthew Appleby	Assistant Swimming
Leslee Yoder	Head Cheerleading
Janell Sitler	MS Cheerleading

Volunteer Coaches for Fall 2013-2014

Katelynn Balmer

Track and Field

Catherine Braun

Field Hockey

Michael Kinard

Boys Soccer

Terry Waltimyer

Football
Volunteer Coaches for Winter 2013-2014

Thomas Staab

Girls Basketball

Joseph Hasenfuss

Boys Basketball

Michael Mountz

Wrestling

Melissa Martin

Cheerleading

Alexis Snell

Cheerleading

Volunteer Coaches for Spring 2013-2014

Katelynn Balmer	Track and Field
Chad Baker	Boys Volleyball
Mark Neal	Boys Volleyball
John Shaffer	Track and Field
Eric Shenberger	Track and Field
Thomas Triggs	Boys Tennis
Craig Diehl	Boys Tennis
Steven Arbetman	Boys Tennis
Dianna Sauder	JH Track and Field
Annie Evans	JH Track and Field
Matt Luchko	JH Track and Field
Gina Neiderer	JH Girls Volleyball
Anna Meerbach	Girls Lacrosse

Additional Substitute Teachers for 2013-2014
Additional Guest Teachers for 2013-2014

The next Personnel Committee meeting is scheduled on October 24 at 4:00 PM.
Mrs. Shaffer reported above.

Policy Review Committee Report – Ms. Bates
1. The next Policy Review Committee meeting is scheduled October 1 at 3:45 PM.
  Ms. Bates reported two additional committee meetings were added to October, specifically October 1, 15 and 29 will be our October schedule to pick up the abundance of work for the committee.
York Area Tax Bureau Report – Mr. Kirk
No report
York County School of Technology – Mrs. Schroeder
1. The YCST Joint Operating Committee Mini-Board Report of August 29 is provided.
  Mrs. Schroeder reported above.
York Adams Academy Report – Mr. DeHaas
Mr. DeHaas reported that he is not be able to make the Board meeting tomorrow at York Adams Academy due to conflict in his schedule. He shared that he hoped Board members took time to read some of the stories that Ms. Leopold-Sharp shared. York Adams Academy is a unique place to give students to finish in a supportive environment in a different manner to allow young people to move forward educationally.
Lincoln Intermediate Unit Board Report – Mr. Sears
1. “…by Dawn’s Early Light” outlining the highlights of the September 3 LIU Board Meeting is provided.
  Mr. Sears provided summary of above especially 3rd bullet point, cyber cafe.
Legislative Policy Committee Report – Mrs. Clancy
Mrs. Clancy inquired about interest to schedule time to meet Representative Kevin Schreiber prior to an upcoming meeting and meet him face to face. The Board agreed. Mrs. Clancy will discuss with Dr. Orban.
Recognition of Visitors
Public Comment
An opportunity was provided for public comment. There was none at this time.
Adjournment
Meeting adjourned 8:15 PM.

An Executive Session will held immediately following the meeting.

An Executive Session was held immediately following the meeting.

Posted in SB-Minutes

Katelynn Balmer	Track and Field
Catherine Braun	Field Hockey
Michael Kinard	Boys Soccer
Terry Waltimyer	Football