Agenda 2013-11-04

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
NOVEMBER 4, 2013 – 7:30 PM
EAST YORK ELEMENTARY SCHOOL – ALL-PURPOSE ROOM

An Executive Session will be held at 7:00 PM.

A G E N D A

  1. General Business
    1. Call to Order – Ms. Leopold-Sharp
      1. Pledge of Allegiance to the Flag
      2. Roll Call
  2. Board President’s Report – Ms. Leopold-Sharp
  3. Superintendent’s Report – Dr. Orban
  4. Business Office Report – Ms. Mason
    1. Final Audit Report for the 2012-13 School Year. Craig Witmer and Teena Curnow from Smith Elliott Kearns & Company, LLC presented an overview of the completed 2012-13 audit to the Finance Committee on October 30. Their summary:  significant improvement over the last several years in the internal accounting and reconciliation processes; 3 findings to report and a positive year for the general fund.
    2. York Adams Tax Bureau. There will be additional revenue coming from York Adams Tax Bureau for the 2013-14 school year. The District will be receiving an additional $101,021.73 from the Tax Bureau by the end of January. This is due to distribution of excess Operating Fund fees for the 2012 calendar year and a pay back for having our 2004 and 2005 Unallocated Tax Distributions used for the purchase and renovation of the Tax Bureau building located at 1405 N. Duke Street.
    3. York County School of Technology. Due to an increase in enrollment from an estimate of 42 students to an actual of 58 students attending the school this year as well as an increase in the number of special education minutes, our tuition is increasing by $189,179. for the 2013-14 school year.
  5. Student Representative Report – Miss Liu
  6. Discussion Items
    1. Nominating Chair and Committee – Ms. Leopold-Sharp
    2. District Goals – Ms. Leopold-Sharp
    3. Middle School Counselor Position Additional Information – Dr. Orban
    4. PA-Educator.net Clearinghouse 2013-14 Contract – Dr. Orban
    5. Policies – Ms. Bates
      1. Policy No. 701 – Naming Rights for School District Facilities
      2. Policy No. 702 – Gifts, Grants, Donations
  7. Committee Reports
    1. Academic Standards and Curriculum Committee – Mrs. Clancy
      1. The minutes of October 16 are provided.
      2. The annual Academic Standards & Curriculum Committee is scheduled February 5 at 6:30 PM in room 160 at the high school.
    2. Communications Committee – Mrs. Schroeder
      1. The minutes of October 7 are provided.
      2. The next Communications Committee meeting is scheduled December 2 at 6:30 PM.
    3. Facilities Committee – Mr. DeHaas
      1. The minutes of September 25 are provided.
      2. The next Facilities Committee meeting is scheduled November 20 at 5:30 PM.
    4. Finance Committee – Mr. Miller
      1. The minutes of October 2 are provided.
      2. Appointment of Architect for Routine Projects. The administration recommends the appointment of NuTec Design as Architect for Routine Projects for the remainder of the 2013-14 school year. This is a 6 month extension to the current contract.
      3. The next Finance Committee meeting is scheduled on November 25 at 5:00 PM.
    5. Legislative Policy Committee – Mrs. Clancy
    6. Personnel Committee – Mrs. Shaffer
      1. The minutes of October 24 are provided.
    7. Planning Committee – Mr. Kirk
      1. The next Planning Committee meeting is scheduled December 2, following the Re-Organization Meeting at 7:30 PM.
    8. Policy Review Committee Report – Ms. Bates
      1. The next Policy Review Committee meeting is scheduled November 12 at 3:45 PM.
  8. Public Comment
  9. Adjournment 

 

 

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