Agenda 2014-05-27

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MAY 27, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

A G E N D A
  1. General Business 

    Call to Order     – Mr. Miller 

    1. Pledge of Allegiance to the Flag 
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes – Approval of the Minutes of the Regular Monthly Meeting of April 22, 2014 and the Planning Committee Meeting of May 5, 2014.  [Public Comment; Approve as submitted/corrected]
  2. Treasurer’s Report – Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    
    1. Approval of Treasurer’s Report as of April 30, 2014 [File for audit]
      1. Treasurer’s Report
      2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
      3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
      4. Other Funds Reports 
      5. Check Summary Report 
    2. Fund Account Reports showing balance as of April 30, 2014
      1. General Fund – $11,977,460.63
      2. Food Service Fund – $260,202.92
      3. Capital Reserve Fund – $123,532.83
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $625,832.64
    3. Payment of Bills
      1. General Fund-2012-13 – $1,165,250.34
      2. Food Service Fund – $108,812.72
      3. Capital Reserve Fund – $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $33,167.29
  3. Board President’s Report – Mr. Miller
    1. Executive Session.  The Board met in Executive Session on April 22, 2014 following the Regular Monthly Meeting and on May 5, 2014 following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
    2. Appointment of Treasurer.  Recommendation for Jennifer J.P. Clancy to be appointed Treasurer for one year beginning July 1, 2014 at no compensation. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Recognition of Outgoing Student Board Representative.  Alison Liu will attending her last meeting as the Student Board Representative. She will be recognized for her service at this time.
  4. Superintendent’s Report – Dr. Merkle
    1. Student Enrollment Report
    2. Proposed District Goals for 2014-15.   The administration recommends the Board approve the Proposed District Goals for 2014-15. [Motion; Discussion; Public Comment; Roll Call Vote]
    3. As a part of its annual Exemplary Program Recognition, the Shippensburg University Study Council has recognized two York Suburban Programs.

      The York Suburban High School Trojan Intervention Program has been recognized as a Commended Program.

      The York Suburban Middle School Trojan PRIDE Program has been recognized as a Commended Program.

      This award is based on creative and innovative collaboration by teams of teachers, administrators and staff in developing a highly effective program that meets a wide range of student needs. Congratulations are extended to both schools.

    4. PA Department of Education Cyclical Monitoring Review (Gifted and Special Education) – Mrs. Hasenfuss
  5. Business Office Report – Ms. Mason

    1. Food Service

      1. Dining Review Report for April
      2. Sales Report 
    2. Adoption of Final Budget 2014-15.  The administration recommends the Board adopt the resolution to approve the 2014-15 General Operating Fund Budget in the amount of $49,579,142.02 and to set the real estate tax rate at 21.4799 mills.  This represents a 2.1% increase which is equal to the state index set for the 2014-15 fiscal year.  [Motion; Discussion; Public Comment; Roll Call Vote]  
    3. Homestead and Farmstead Exclusion 2014-15.  The administration recommends the Board adopt the resolution authorizing the distribution of $663,523 of state gaming funds to 5,587 eligible homestead properties and one (1) farmstead property under Section 342 of Act 1. This certified amount is $275.13 less than the amount certified for the 2013-14 year. The real estate tax reduction amount applicable to each approved homestead for 2013-14 is $118.76.  [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Approval of Depositories for 2014-15.  The administration recommends the Board approve the following depositories for 2014-15.
      1. Metro Bank
      2. PSDLAF

        [Motion; Discussion; Public Comment; Roll Call Vote]

    5. Bid Awards. 
      1. LIU Joint Purchasing.  The administration recommends the Board approve the following awards as a result of bids received for LIU Joint Purchasing – Custodial Supplies, General Supplies and Paper Supplies.
        1. Custodial Supplies – $4,131.85

          HILLYARD INC.

          $1,038.10

          NORTHEAST CHEMICAL

          $1,295.00

          PYRAMID SCHOOL PRODUCTS, INC.

          $128.20

          QUAKER CITY PAPER CO.

          $417.68

          SINGER EQUIPMENT

          $1,094.50

          XPEDX-HARRISBURG

          $158.37
        2. General Supplies – $15,557.49

          CASCADE SCHOOL SUPPLIES

          $1,980.67

          ELGIN SCHOOL SUPPLY CO. INC.

          $232.82

          KURTZ BROS

          $1,724.34

          PYRAMID SCHOOL PRODUCTS, INC.

          $3,869.04

          QUILL

          $2,509.27

          SCHOOL SPECIALTY

          $811.99

          STANDARD STATIONERY SUPPLY CO.

          $601.27

          THE ART STORE

          $1,746.18

          WB MASON

          $2,081.91

        3. Paper Supplies – $20,300.78

          CONTRACT PAPER GROUP

          $18,014.30

          KURTZ BROS

          $1,204.67

          WB MASON

          $1,081.81

          [Motion; Discussion; Public Comment; Roll Call Vote]

      2. Unified Print Program.  The administration recommends the Board approve awarding the Unified Print Program bid to Higher Information Group for a total of $601,885.  This total consists of two parts, the base bid which includes hardware and software in the amount of $268,770 and the second part is for estimated usage for copying and printing in the amount of $333,115.   [Motion; Discussion; Public Comment; Roll Call Vote]
      3. Restoration of the High School Baseball Field Slope Project.  The administration recommends the Board approve H & H General Excavating’s bid for a total of $63,100 for the restoration of the high school baseball field slope project.  [Motion; Discussion; Public Comment; Roll Call Vote]
    6. Revision to the Use of Facilities Fee Schedule for 2014-15 School Year.  The administration recommends the Board approve the revision to the Use of Facilities Fee Schedule for 2014-15 to include an air conditioning fee during the evening hours. [Motion; Discussion; Public Comment; Roll Call Vote]
    7. The administration recommends the Board approve engaging the services of Noone & Associates, Inc. to prepare an appraisal report of the York Business Center property for a fee not to exceed $10,500. [Motion; Discussion; Public Comment; Roll Call Vote]  
  6. Student Board Representative Report – Miss Liu
    Welcome to Next Year’s Student Board Representative – Jessica Renjilian
  7. Committee Reports – Mr. Miller
    1. Committee Meeting Schedules
      January to June
      July to December
    2. Communications Committee Report – Mrs. Schroeder
      1. The minutes of May 5 is provided.
      2. The Activities and Communication Reports are provided.
    3. Facilities Committee Report – Mrs. Freireich
      Eagle Scout Project – Relaxation Bench at Valley View Elementary Playground. The Facilities Committee recommends the Board approve the Eagle Scout Project proposed by Aidan Fryar to build a relaxation bench at the Valley View Elementary playground. [Motion; Discussion; Public Comment; Roll Call Vote]
    4. Personnel Committee Report – Ms. Shaffer 
      1. The minutes of May 6 are provided.
      2. [Consent Agenda:  You have before you the Personnel Report which includes resignations, employment, leave of absence, additional substitute teachers, additional volunteer and re-appointment of fall coaches. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
      3. Resignation
        1. Recommend Board approval of the resignation of Amy Curry, Reading Aide at Indian Rock Elementary, effective June 6, 2014.
        2. Recommend Board approval of the resignation of Thomas Lubaszewski, Assistant Baseball Coach, effective May 15, 2014.
        3. Recommend Board approval of the resignation of Wendy Mingora, Instructional Support Aide at Valley View Elementary , effective May 6, 2014.
        4. Recommend Board approval of the resignation of Whitney Sementelli, Assistant Field Hockey Coach, effective May 12, 2014.
      4.  Leave of Absence
        1. Recommend Board approval of the request of Alexis Morrow, Second Grade Teacher at Valley View Elementary, for a short term disability leave for maternity purposes starting on or about August 18, 2014, followed by an FMLA leave of absence through approximately December 23, 2014.  Mrs. Morrow will be returning to employment on or about January 5, 2015.
      5. Employment
        1. Recommend the employment of Bradley Clark as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014, pending clearances.
        2. Recommend the employment of Justin Corsa as a seasonal maintenance crew supervisor at the hourly rate of $10.00, effective May 12, 2014.
        3. Recommend the employment of Travis Frantz as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014, pending clearances.
        4. Recommend the employment of Michael Kale as Varsity Assistant Football Coach at the salary of $2,956 which represents Step 1 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Dylan Keller as a seasonal maintenance crew supervisor at the hourly rate of $10.00, effective May 19, 2014.
        6. Recommend the employment of Michael Kinard as Assistant Boys Soccer Coach at the salary of $1,980 which represents Step 1 of the Extracurricular Salary Schedule.
        7. Recommend the employment of Brian Royer as a seasonal maintenance employee at the hourly rate of $8.40, effective June 9, 2014.
        8. Recommend the employment of Nicholas Staab as Secretary – Transportation and Child Accounting at the hourly rate of $18.00, effective June 5, 2014.
      6. Additional Substitute Teachers for 2013-2014
        Amy Whitesel
      7. Additional Volunteer for 2013-2014
        Brian Klimes – CTC Mobilizer
      8. Re-Appointment of Fall Coaches for 2014-2015

        Leslee Yoder

        Head Cheerleading

        Janell Sitler

        Assistant Cheerleading

        Ronald Herman

        Head Boys Cross Country

        Daniel VanHouwe

        Head Girls Cross Country

        John Enders

        Head Middle School Cross Country

        Elizabeth Milkowski

        Head Field Hockey

        Denise Werner

        Head Middle School Field Hockey

        Jeremy Jones

        Head Football

        Craig Zortman

        1st Assistant Football

        Ryan Simpson

        Assistant Football

        Scott Luckenbaugh

        Head Junior High Football

        Larry Dalton

        Head 7th/8th Football

        Steven Moon

        Assistant Junior High Football

        Kent Gable

        Head Golf

        Anthony Kowalewski

        Head Boys Soccer

        John Fornadel

        Junior Varsity Boys Soccer

        Thomas Shugars

        Head Girls Soccer

        Erin Kerchner

        Assistant Girls Soccer

        Justin Daniluck

        Junior Varsity Girls Soccer

        Rebecca Toman

        Head Girls Tennis

        Sonia Guyer

        Head Girls Volleyball

        Amanda Shouck

        Assistant Girls Volleyball
    5. Planning Committee Report – Ms. Leopold-Sharp
      1. Act 80 Days for 2013-14.  The administration recommends the Board approve the application for Act 80 days for the 2013-14 school year for the following dates and reasons:

        August 19

        In-service program for all staff

        August 20

        In-service program for all staff

        October 14

        Parent-teacher meetings for elementary; In-service program for secondary

        November 11

        Parent-teacher meetings for secondary; In-service program for elementary

        January 20

        In-service program for all staff

        March 21

        Parent-teacher meetings for Valley View and Yorkshire staffs

        State approval of these dates will prevent any fines for loss of days for seniors.     

        [Motion; Discussion; Public Comment; Roll Call Vote]

      2. Act 80 Days for 2014-15.  The administration recommends Board approval of the application for Act 80 days for the 2014-15 school year for the following dates and reasons: 

        August 18

        In-service program for all staff

        August 19

        In-service program for all staff

        October 13

        Parent-teacher meetings for elementary; In-service program for secondary

        November 3

        Parent-teacher meetings for secondary; In-service program for elementary

        January 19

        In-service program for all staff (summer trade day hours may apply)

        March 6

        In-service program for all staff

        March 20

        Valley View and Yorkshire Parent-teacher conferences

        [Motion; Discussion; Public Comment; Roll Call Vote]

    6. Policy Review Committee Report – Ms. Bates
      Policy Revisions.  The Policy Review Committee recommends Board approval of the following policy revisions.

      1. No. 113 – Special Education
      2. No.113.1 – Discipline of Students with Disabilities
      3. No. 113.2 – Behavior Support
      4. No. 113.3 – Screening and Evaluations for Students with Disabilities
      5. No. 113.4 – Confidentiality of Special Education Student Information
      6. Delete No. 113.5 – Child Find
      7. No. 113.6 – Surrogate Parents
      8. No. 114 – Gifted Education
      9. No. 115 – Career and Technical Education
      10. No. 116 – Tutoring
      11. No. 117 – Homebound Instruction
      12. No. 118 – Independent Study
      13. No. 119 – Current Events
      14. No. 121 – Field Trips
      15. Delete No. 121.1 School Sponsored Overnight Field Trips
      16. No. 122 – Extracurricular Activities
      17. No. 123 – Interscholastic Athletics
      18. No. 123.1 – Management of Athletes with Concussion/Return to Play
      19. No. 123.2 – Sudden Cardiac Arrest
        [Motion; Discussion; Public Comment; Roll Call Vote]
    7. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report – Mr. Sears
    The highlights of the LIU Board Meeting of May 6, 2014, “…by Dawn’s Early Light”, is provided.
  9. York Adams Academy Report – Mrs. Freireich
  10. York Area Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Public Comment
  14. Adjournment

THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.

ADDENDUM

 

TO:                 Members of the York Suburban School Board

FROM:            Michele A. Merkle, Ed.D, Superintendent

DATE:             May 27, 2014

SUBJECT:     Addendum to the Agenda for the Board Meeting of May 27, 2014 

 

VII.   Committee Reports

         D.  Personnel Committee Report – Ms. Shaffer

 

              2.  Consent Agenda

 

              5.  Employment

 

               i.  

Name:

Mary Collins

Education:

Upper Saint Clair High School, Diploma; Grove City College, B.S. in Mathematics, with Secondary Education certification, Minor in Business

Certification:

Mathematics 7-12

Contract:

Temporary Professional Contract

Salary:

$50,600 – B.S. – Step 1

Assignment:

Math Teacher

Building:

High School

Effective:

2014-2015 (pending clearances)

 

               j.

Name:

Jennifer Kozak

Education:

Curwensville Area High School, Diploma; Lock Haven University, B.S. in Elementary Education

Certification:

Elementary K-6

Contract:

Professional Contract

Salary:

$55,000 – B.S. – Step 5

Assignment:

First Grade Teacher

Building:

Valley View Elementary

Effective:

2014-2015 (pending clearances)

 

               k.  Recommend the employment of April Milesky as a full-time substitute first grade teacher at Valley View Elementary for the 2014-2015 school year at the salary of $50,600 (Step 1 of the Bachelor’s Degree Schedule), pending clearances.

 

                  l.  Recommend the employment of Kathlynn Utzman as a full-time substitute first grade teacher for the first semester of the 2014-2015 school year for Alexis Morrow at Valley View Elementary at the salary of $25,300 (Prorated based on one semester of employment and Step 1 of the Bachelor’s Schedule).

 

 

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