Minutes 2014-06-16

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 16, 2014- 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

An Executive Session will be held prior to the meeting at 5:30.

M I N U T E S
(approved on July 21, 2014)

  1. General Business 

    Call to Order     – Mr. Miller 

    1. Pledge of Allegiance to the Flag 

      Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.

    2. Roll Call   

      Members present – Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold- Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer, Jessica Renjilian (Student Representative)

      Members not present – None

    3. Public Comment  

      An opportunity was provided for public comment.

      Kollene Stauffer, 335 Wynwood Rd – provided background and history of her 11 year old son’s education at YS, this district is phenomenal and there is no better district for her son than YS, publicly wanted to thank Dr. Grove and all his teachers for the assistance they have provided to her son and family, we look forward to a new building as her son will start at the middle school in fall

      Mr. Miller responded to Mrs. Stauffer’s comments and shared the Board appreciates comments from this mother’s heart. 

    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 27, 2014. [Public Comment; Approval as submitted/corrected]

      Mr. Miller reported acceptance of minutes as presented.

  2. Treasurer’s Report – Mrs. Clancy  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]    

    Motion, Sears, Second, Leopold-Sharp; Approval of A1, 2 and 4, B and C of the consent agenda items.

    An opportunity was provided for public comment. There was none at this time.

    Roll Call Vote, all present, yes. Motion carried 9-0.

    Motion, Sears, Second, Leopold-Sharp, Approval of A3 and 5 of the consent agenda items.

    An opportunity was provided for public comment.  There was none at this time.

    Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 8-0-1.

    1. Approval of Treasurer’s Report as of May 31, 2014 [File for audit]
      1. Treasurer’s Report
      2. General Fund Revenue Report (Revenue accounts are budgeted with negative values)
      3. General Fund Expenditures Report (Expenditure accounts are budgeted with positive values)
      4. Other Funds Reports 
      5. Check Summary Report 
    2. Fund Account Reports showing balance as of May 31, 2014
      1. General Fund – $9,786,675.59
      2. Food Service Fund – $269,297.42
      3. Capital Reserve Fund – $123,532.83
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $592,925.55
    3. Payment of Bills
      1. General Fund-2012-13 – $1,005,512.87
      2. Food Service Fund – $113,848.77
      3. Capital Reserve Fund – $0
      4. Capital Projects Fund-Bond Series of 2006 & 2007 – $0
  3. Board President’s Report – Mr. Miller
    1. Executive Session.  The Board met in Executive Session on May 27, 2014 following the Regular Monthly Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.

      Mr. Miller reported above.

      National Convention Idea. Mr. Miller reported that Ms. Shaffer came back from convention with an idea that was discussed with Dr. Merkle – having District affiliated organizations report to the School Board periodically. Organizations would include All-Sports Booster Club, Band Parents Association, YS Communities That Care, YS Dollars For Scholars and YS Education Foundation. The Board decided to start reports at the September or October meeting on a rotating schedule.

    2. Presentation by Ken Phillips, Managing Director, RBC Capital Markets

      Mr. Phillips gave a presentation and shared a handout with the Board on new money borrowing for projects and refunding opportunities.

      A discussion continued. Points of the discussion were – no change is anticipated at the close of 2014-15 by showing the District’s portion of the unfunded liability for PSERS; decisions to be made include how much money we want to borrow and what kind of funding and how will we finance, the wrap does make sense; fund balance amount and the impact that has on the bond rating was discussed.

      Mr. Miller concluded the discussion stating the updated project list for facilities that the administration has prepared will be discussed at a meeting in August with the full Board as we begin this discussion to make these financial decisions.

  4. Committee Report – Mr. Miller
    1. Personnel Committee – Ms. Shaffer
      1. [Consent Agenda:  You have before you the Personnel Report which includes resignations, employment, substitute teachers, re-appointment of extracurricular/co-curricular advisors, appointment of department chairpersons, appointment of resource persons and re-appointment of medical personnel. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        Ms. Shaffer reviewed above.

        It was noted Wellness should replace the PE/Health under the listing for Department Chairperson.

        Motion, Shaffer, Second, Bates; Approval of consent agenda items including above referenced revision.

        An opportunity was provided for public comment. There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

        Dr. Merkle introduced Dr. Monos.

        Dr. Monos shared that he is very proud to be here and that the interview process was very rigorous. He is excited to join the middle school team.

      2. Resignation
        1. Move to approve the resignation agreement of Amy Curry, Indian Rock Reading Aide, effective June 6, 2014.
        2. Recommend Board approval of the resignation of Daphne Davies, Instructional Support Aide at Valley View Elementary, effective June 6, 2014.
        3. Recommend Board approval of the resignation of Neil Gutekunst, Assistant Track Coach, effective May 29, 2014.
        4. Recommend Board approval of the resignation of Andrea Powell, Instructional Support Aide at Yorkshire Elementary, effective June 6, 2014.
      3. Employment
        1.  

          Name:

          Todd D. Monos

          Education:

          Palmyra Area High School, Diploma; Bloomsburg University, B.S. in Elementary Education, 1999; Millersville University, M.Ed. in Leadership for Teaching and Learning, 2005; Immaculata University, Ed.D. in Education Leadership, 2011

          Experience:

          Principal Gr. K-3, Northeastern School District; Assistant Principal Gr. 4-6, Northeastern School District; 6th Grade Teacher, Hempfield School District

          Contract:

          12 Month Contract

          Salary:

          $96,500

          Assignment:

          Middle School Assistant Principal

          Effective:

          On or about July 7, 2014, pending clearances

        2. Recommend the appointment of Daniel Anderson as National Honor Society Advisor (to be shared with Sallie Spanswick) at the salary of $327.50 which represents ½ of Step 1 of the Extracurricular Salary Schedule.

        3. Recommend the appointment of Heidi Cebula as Academic Honor Society Advisor (English) at the salary of $354 which represents Step 1 of the Extracurricular Salary Schedule.

        4. Recommend the appointment of Karen Fornadel as National Art Honor Society Advisor at the salary of $946 which represents Step 3 of the Extracurricular Salary Schedule.

        5. Recommend the employment of Amy Gardini as Middle School Secretary at the hourly rate of $14.07, effective August 11, 2014.

        6. Recommend the employment of Kelly Gulley, who is currently a 50% Reading Specialist, as a full-time Reading Specialist at the salary of $77,150 (M.S. + 15 – Step 14) beginning with the 2014-2015 school year.

        7. Recommend the employment of Kristin Marquis as High School Secretary at the hourly rate of $14.07, effective July 1, 2014.

        8. Recommend the employment of Anna Meerbach as Junior Varsity Field Hockey Coach at the salary of $2,262 which represents Step 1 of the extracurricular salary schedule.

        9. Recommend the appointment of Joseph Robinson as French Honor Society Advisor at the salary of $354 which represents Step 1 of the Extracurricular Salary Schedule.

        10. Recommend the appointment of Sallie Spanswick as National Honor Society Advisor (to be shared with Daniel Anderson) at the salary of $546 which represents ½ of Step 4 of the Extracurricular Salary Schedule.

        11. Recommend the appointment of Janet Toner as MS Assistant Student Council Advisor at the salary of $774 which represents Step 1 of the Extracurricular Salary Schedule.

        12. Recommend re-appointment of Janelle Sitler as MS Cheerleading Coach for the Fall of 2014-2015.  Ms. Sitler was incorrectly re-appointed as Assistant Cheerleading Coach at the May 27, 2014 Board Meeting. 

      4. Substitute Teachers for 2014-15
        1.  Marjorie Shaffer
        2. Rebecca Winand
      5. Re-Appointment of Extracurricular / Co-curricular Advisors for 2014-2015

        Matthew Husler

        HS Band Director

        Step 4

        $6,502

        Ashely Markey

        Assistant HS Band Director

        Step 4

        $4,067

        Brett Spahr

        HS Band Color Guard

        Step 4

        $2,793

        TW Drumm

        HS Percussion

        Step 4

        $2,072

        Matthew Husler

        HS Jazz Band

        Step 4

        $2,262

        Ashely Thrush

        HS Orchestra

        Step 4

        $1,991

        TW Drumm

        HS Indoor Percussion

        Step 4

        $2,072

        Hannah Stayer

        HS Show Choir (YS Singers)

        Step 4

        $2,222

        James Biddle

        MS Band Director

        Step 4

        $3,168

        James Biddle

        MS Stage Band

        Step 4

        $2,262

        Ashley Thrush

        MS Orchestra

        Step 4

        $1,991

        Tasha Koontz

        MS Show Choir (Sounds of Tomorrow)

        Step 2

        $1,516

        Ray Olewiler

        HS Drama Set Construction

        Step 4

        $1,316

        Myrna Schaszberger

        HS Musical Director

        Step 4

        $3,329

        Debra Fauth

        HS Musical Assistant Director

        Step 4

        $2,309

        Stephen T. Smith

        HS Musical Set Design & Construction

        Step 4

        $1,858

        Jonathan Stiles

        HS Musical Sound and Lighting

        Step 4

        $1,251

        Ashley Thrush

        HS Musical Pit Orchestra/Choral Director (1/2)

        Step 4

        $1,535.50

        Hannah Stayer

        HS Musical Pit Orchestra/Choral Director (1/2)

        Step 4

        $1,535.50

        Michelle Vranich

        HS Musical Choreographer

        Step 4

        $2,222

        Jane Young

        HS Musical Ticket Coordinator

        Step 4

        $822

        Susan Wolschleger

        HS Musical Accompanist

        Step 4

        $822

        Tasha Koontz

        MS Musical Director (1/2)

        Step 2

        $801 (1/2)

        Molly McAuliffe

        MS Musical Director (1/2)

        Step 2

        $801 (1/2)

        Tasha Koontz

        MS Musical Music Director

        Step 3

        $1,485

        William Boll

        MS Musical Technical Director

        Step 4

        $963

        Molly McAuliffe

        MS Musical Choreographer

        Step 2

        $844

        Elizabeth Bedell

        HS Newspaper Advisor

        Step 4

        $3,127

        Jamie Evans

        MS Yearbook Advisor

        Step 4

        $2,914

        Michael Jackson

        MS TV Technical Advisor

        Step 4

        $2,145

        Scott Payne

        MS TV Program Advisor

        Step 3

        $1,441

        Stephen Whiteley

        HS Student Council Advisor

        Step 4

        $2,574

        Oliver Good

        HS Assistant Student Council Advisor

        Step 2

        $1,044

        Peggy Zirkle

        MS Student Council Advisor

        Step 4

        $2,171

        Joseph Toren

        HS TV Studio Advisor

        Step 4

        $3,401

        Erika Styer

        9th Grade Class Advisor

        Step 2

        $413

        John Beach

        10th Grade Class Advisor (1/2)

        Step 2

        $206.50 (1/2)

        Marjorie Smith

        10th Grade Class Advisor (1/2)

        Step 2

        $206.50 (1/2)

        Joan Hammond

        11th Grade Class Advisor

        Step 4

        $951

        Joan Hammond

        12th Grade Class Advisor

        Step 4

        $951

        Neil Gutekunst

        Best Buddies Advisor (1/2)

        Step 4

        $1,021 (1/2)

        Jennifer Martin

        Best Buddies Advisor (1/2)

        Step 4

        $1,021 (1/2)

        Thomas Lubaszewski

        Ski Club Advisor

        Step 4

        $430

        Sallie Spanswick

        National Honor Society Advisor (1/2)

        Step 4

        $546 (1/2)

        Heather Kinneman

        Spanish Honor Society Advisor

        Step 4

        $590

        Kathleen Falatovich

        German Honor Society Advisor

        Step 4

        $590

        Ashley Thrush

        Tri-M Music Honor Society Advisor

        Step 4

        $590

        James McFadden

        MS Science Fair Coordinator

        Step 4

        $1,741

        Elizabeth Bedell

        Project Harmony Advisor

        Step 2

        $1,429

        Jolene Kingston

        SADD Advisor

        Step 4

        $1,247

         

      6. Appointment of Department Chairpersons for the term of July 1, 2014 through June 30, 2017 

        Karen Page

        6-8 Language Arts

        $1,800 per year

        Alicia Kowitz

        6-8 Math

        $1,800 per year

        James McFadden

        6-8 Science

        $1,800 per year

        Cynthia Eifert

        6-8 Social Science

        $1,800 per year

        Elizabeth Bedell

        9-12 English

        $2,400 per year

        David Wickenheiser

        9-12 Math

        $2,400 per year

        Leslie Gentzyel

        9-12 Science

        $2,400 per year

        Christopher Rumbaugh

        9-12 Social Science

        $2,400 per year

        Erika Silva-Furjanic

        9-12 Art

        $2,000 per year

        Kevin Willson

        K-12 Business & Comp.

        $2,000 per year

        Donna Krane

        K-12 Library

        $2,000 per year

        Ashley Thrush

        K-12 Music

        $2,000 per year

        Daniel VanHouwe

        K-12 PE/Health Wellness

        $2,000 per year

        Joan Hammond

        6-12 FACS

        $1,800 per year

        Tac Thomas

        6-12 Technology Ed

        $1,800 per year

        Heather Kinneman

        6-12 World Language

        $1,800 per year

        K. Tina Howe

        6-12 Guidance

        $1,800 per year

        Donna Haun

        9-12 Special Education

        $1,600 per year
      7. Appointment of Resource Persons for the term of July 1, 2014 through June 30, 2017

        Julie Stover

        K-5 Language Arts

        $1,000 per year

        Wendy Hauck

        K-5 Math

        $1,000 per year

        Cheryl Johnson

        K-5 Science

        $1,000 per year

        Jessica Barley

        K-5 Social Science

        $1,000 per year

        Kerri Henry

        K-5 Elem. Guidance & Behavior Support

        $1,000 per year

        Sallie Spanswick

        K-12 ESL

        $1,000 per year
      8. Re-Appointment of Medical Personnel for 2014-15
        1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examining fee of $10 per student.
        2. Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with Dr. Carlene Warner and Dr. Teresa Seydel, as our primary physicians for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $10 per student.
  5. Superintendent’s Report – Dr. Merkle
    1. Student Enrollment Report  

      Dr. Merkle reviewed above information. 

    2. Approval of the Class of 2014 Graduates. The administration recommends approval of the Class of 2014 Graduates. [Motion; Discussion; Public Comment; Roll Call Vote] 

      Motion, Leopold-Sharp, Second, Bates; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present yes. Motion carried 9-0.

    3. Annual Report.  Dr. Maloney will present the new Annual Report.

      Dr. Maloney reported on the process of preparing the Annual Report by first reviewing the comments from the PSBA Publications Contest on last year’s report with the Communications Committee and after talking with administrators and others, the result was the new design. The report will be included with the tax bills to share district information with the community.

      The concensus of the Board was nice job! 

    4. District Goals 2013-14.  Dr. Merkle will provide an update on the progress on the 2013-14 District Goals.

      Dr. Merkle reported on above. All the goals will be completed by June 30 with exception of the Accounting Systems Evaluation and Recommendations which was purposely delayed until October. 

      The concensus of the Board was nice job! 

      Dr. Merkle commented it was a whole team effort. 

  6. Business Office Report – Ms. Mason

    1. Refund Agreement with Memorial Hospital. Approve Refund Agreement for the on-going tax assessment appeal involving York Pennsylvania Hospital Company, LLC (Memorial Hospital), which provides for a refund in the amount of $150,013.89 to the taxpayer for a portion of school real estate taxes paid in the 2012-2013 school year. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reviewed above.

      Motion, Clancy, Second, Leopold-Sharp; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    2. Budget Transfers 2013-14. The administration recommends approval of the Budget Transfer Listing through May 31, 2014. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reviewed above.

      Motion, Leopold-Sharp, Second, Posenau; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present, yes. Motion carried. 9-0.

    3. Approve Year End Budget Transfers for 2013-14. The administration recommends approval for the Director of Finance to authorize all of the necessary transfers required for the 2013-14 fiscal year that are needed after June 30, 2014. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reviewed above.

      Motion, Clancy, Second, Sears; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    4. Insurance Broker of Record. The administration recommends the approval of The Glatfelter Agency, a Division of Glatfelter Insurance Group, as Broker of Record for the 2014-15 fiscal year. [Motion, Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reviewed above.

      Motion, Freireich, Second-Leopold-Sharp; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    5. Appointment of Architect for Routine Projects. The Finance Committee and administration recommend the appointment of NuTec Design as Architect for Routine Projects for the 2014-15 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]

      Ms. Mason reviewed above.

      Motion, Freireich, Second, Leopold-Sharp; Approval of above.

      An opportunity was provided for public comment.  There was none at this time.

      Roll Call Vote, all present, yes. Motion carried 9-0.

    6. Food Service

      1. Dining Review Report for May  
      2. Sales Report 

        Ms. Mason asked for questions on above information.

        Ms. Mason responded to question about new regulations imposed on districts. Whitsons will be working on some of the changes over the summer and we do not anticipate an exemption as we will be proactive. Whitsons does plan to have a student advisory group at the secondary levels to improve communication and review possible menu changes.

      3. 2014-15 Food Service Fund Budget. The administration recommends the approval of the 2014-15 Food Service Fund Budget of $1,218,100 and to set lunch prices for 2014-15 at $2.10 for Elementary, $2.35 for Secondary and $3.70 for adults. Also recommend prices for breakfast for 2014-15 be set at $1.30 for students and $1.85 for adults. [Motion; Discussion; Public Comment; Roll Call Vote]

        Ms. Mason reviewed above information.

        Motion, Leopold-Sharp, Second, Shaffer; Approval of above.

        A discussion took place. Points of the discussion included – the above figures reflect a 10 cent increase in prices; from information given to the district last year, the government has a target of $2.65 so there is a need to increase the lunch price.

        Ms. Mason concluded the discussion stating that upon further investigation by Jen Leppo, the $2.65 figure is a weighted number taking several factors into account.

        An opportunity was provided for public comment.  There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

      4. Whitsons Culinary Group 2014-15 Contract Renewal. The administration recommends the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2014-15 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]

        Ms. Mason reviewed above.

        Motion, Shaffer, Second, Posenau; Approval of above.

        Ms. Mason stated 2014-15 will be the third year of a four year contract with Whitsons.

        An opportunity was provided for public comment.  There was none at this time.

        Roll Call Vote, all present, yes. Motion carried 9-0.

  7. Student Board Representative Report – Miss Renjilian

    Miss Renjilian reported students thought this past year was a tough year with the many snow days and delays, make-up days, cramming for finals along with the homework. Freshmen students are attending the band, sports and student council meetings. The Link Crew had their first meeting and the goal is to try to be closer with the freshmen this year by celebrating their birthdays and having movie nights. Many activities are taking place over the summer. Following a meeting with Dr. Ellis, we will be starting a student survey to allow students to share information.

    Miss Renjilian shared that she is involved with Best Buddies, Band, Track and previously in Field Hockey.

  8. Committee Reports Continued – Mr. Miller
    1. Communications Committee Report – Mrs. Schroeder
      1. The Activities Report is provided. 

        Mrs. Schroeder highlighted above report. The committee is working on a PSERS presentation on Tuesday, September 9, at 7:00 PM and additional information will be available later. The plan includes inviting other school districts to attend.

        Ms. Bates commented that Post Prom was a great success with 260 students attending.

        Mrs. Schroeder added that there are many hard working volunteers to make this possible to keep our kids safe. 

    2. Finance Committee Report – Ms. Leopold-Sharp
      1. The minutes of April 30 are provided.

        Ms. Leopold-Sharp reported above

    3. Additional Committee Reports  

      Mrs. Clancy reported the Academic Standards and Curriculum Committe will meet on Wednesday at 10:00 AM and the agenda will be finalized tomorrow.

  9. Lincoln Intermediate Unit Board Report – Mr. Sears
    The highlights of the LIU Board Meeting of June 3, “…by Dawn’s Early Light”, is provided.

    Mr. Sears reported Graduation Ceremony was held on June 2 with 28 YS students graduating and highlighted above information. The Retirement Celebration was on June 3 and we honored 29 staff members with a total of 634 years of service and Tim Potts gave a presentation. Mr. Potts is legislative activist and currently is a Carlisle Area School Board Member. He talked about his research on financial transaction tax to extinguish the pension liability in the state. He would like to make the handouts from presentation available along with a draft resolution to Board members. On June 4, the Joint Authority met and gym floor repair will cost between $110,000 and $150,000 and there is about a three year payback with rentals to cover this cost. 

  10. York Adams Academy Report – Mrs. Freireich

    Mrs. Freireich reported Graduation was held at the York Learning Center with eight YS students graduating. There were two students that graduated in January and four students are currently enrolled and four students withdrew. Entry exams were being taken by students. 

    Dr. Merkle responded to Mr. Miller’s question and responded York Adams Academy graduates receive a modified joint diploma. 

  11. York Area Tax Bureau Report – Ms. Mason

    No report

  12. York County School of Technology – Mrs. Schroeder
    The Joint Operating Commitee Mini-Board Report for May 29, PA Career and Technical Education Schools Report and ADM Report are provided.

    Mrs. Schroeder reported Graduation was held on June 10 at Utz Center and highlighted above information noting the outstanding NOCTI test results.

  13. Recognition of Visitors  
  14. Committee Meeting Schedules
    1. January to June
    2. July to December  

      Mr. Miller reported above. 

  15. Public Comment  

     

    An opportunity was provided for public comment.  there was none.

  16. Adjournment

    The meeting was adjourned at 8:35 PM.

    An Executive Session was held immediately following the meeting.


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