Agenda 2014-12-01

YORK SUBURBAN SCHOOL BOARD
RE-ORGANIZATION MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
DECEMBER 1, 2014 – 7:30 PM
RONALD H. PROVARD EDUCATION CENTER

 A G E N D A

  1. Call to Order – Mr. Miller 
    1. Pledge of Allegiance to the Flag
    2. Roll Call
  2. The re-organization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year.

    Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the Re-organization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”

    Items of business are as follows:
     

    1. Election of Temporary President [Motion; Discussion; Public Comment; Roll Call Vote]
    2. Report of Nominating Committee – Mrs. Schroeder 
      1. Election of President [Motion; Discussion; Public Comment; Roll Call Vote]
        Return of Chair to the President
      2. Election of Vice-President [Motion; Discussion; Public Comment; Roll Call Vote]
    3. Appointment of Solicitor.  The administration recommends the appointment of the firm Stock and Leader as Solicitor of the District for the remainder of the 2014-2015 fiscal year and per previous discussion will anticipate a contract renewal for the next fiscal year prior to July 1, 2015.  [Motion; Discussion; Public Comment; Roll Call Vote]
    4. 2015 Meeting Schedule of Planning Committee and Regular Monthly Meetings. The administration recommends the approval of the meeting schedule for 2015.  Voting will only take place at regular monthly meetings unless advertised otherwise.  All times are at 7:00 PM and the place where the meetings will be held is the Ronald H. Provard Education Center unless advertised otherwise.  [Motion; Discussion; Public Comment; Roll Call Vote]
    5. Committee Assignments
      1. Policy No. 005 – Local Board Procedures – Organization
    6. Miscellaneous Board Representative Assignments
      1. York County Tax Collection Committee – Ms. Mason is District Representative and Ms. Leopold-Sharp is Alternate.
      2. York County School Technology Joint Operating Committee – Three-year term commenced on January 1, 2013 and will expire on December 31, 2015.  Mrs. Schroeder is District Representative. Mr. Posenau is the Alternate.
      3. York County School of Technology Authority – Mr. Posenau is District Representative.
      4. York Adams Academy Board Representative – Mrs. Freireich is District Representative.
      5. Lincoln Intermediate Unit Board Representative – Three-year term commenced on July 1, 2014 and will expire on June 30, 2017. Mr. Sears is District representative.
      6. Lincoln Intermediate Unit Joint Operating Authority – Mr. Sears is District Representative.
      7. Legislative Policy – Mr. Sears is District Representative.
  3. Approval of the Contract with Intertek. The administration recommends approval of the contract with Intertek for Architectural Testing at a cost of $1,900 to review the Valley View Elementary roof. This will be an objective review to confirm or provide other substantiated cause and solution to the Valley View Elementary roof situation so we may proceed with a permanent fix to the leakage within the ceiling of the gymnasium. [Motion; Discussion; Public Comment; Roll Call Vote]
  4. Adjournment 
     


    YORK SUBURBAN SCHOOL BOARD
    PLANNING COMMITTEE MEETING
    DECEMBER 1, 2014
    Following Re-organization Meeting

     A G E N D A

  1. Call to Order – Board President 
  2. Board President’s Report
    1.  Executive Session.  The Board met in Executive Session on November 17, 2014 following the Regular Monthly Meeting and on November 24, 2014 for the purpose of discussing personnel and/or legal issues.
  3. Superintendent’s Report – Dr. Merkle
    1. District Affiliated Report – YS Dollars for Scholars – Stephanie Sullivan will provide a brief report on the work of this organization.
    2. Demographic Data Report – Mrs. Gross
    3. Request for Overnight Field Trip for High School Model UN Club
    4. York Area Regional Charter School Renewal
    5. 2015-16 Calendar Discussion. This is a first draft of the 2015-16 calendar. The administration is seeking your input.
    6. Transaction Fee
      Point of information to the Board:  Effective January 1, 2015, the District will no longer be absorbing the transaction fees for online payments made by parents. Parents will receive written notification of this change. The transaction fee will be $1.95.
  4. Business Office Report – Ms. Mason

    Items being recommended for approval on December 15

    1. Approval of the Agreement with Samsung Electronics America, Inc. The administration recommends approval of the contract with Samsung Electronics America, Inc. to set up as a self service center so that we can do approved warranty service and have access to parts directly from Samsung. By having this agreement in place, Samsung will pay us to do repairs if it is a warranty repair and it will save us time on sending units out for repair.
    2. Approval of the Agreement with M. J. Delp Construction. The administration recommends the approval of the agreement with M. J. Delp Construction for the purposes of snow removal for Indian Rock Elementary, East York Elementary, the York Suburban Middle School and Yorkshire Elementary School entrances and parking lots. This cost is the same as last year:  $95 per hour per 3/4 ton pickup, per dump truck, per backhoe and skid steer; $110 per hour per 7 ton FWD truck; $650 per ton for salt spreading.
    3. Approval of the Proposal from Houck Services, Inc. The administration recommends awarding the proposal to Houck Services, Inc. in the amount of $8,570 for Baseball Dugout Roof Replacement.
    4. Approval of the Agreement with Mid-Atlantic Dairy Association, Inc. The administration recommends the approval of the agreement with Mid-Atlantic Dairy Association, Inc. for the York Suburban Middle School. By providing monthly data that we already collect, we will receive a Breakfast Cart with supplies in the amount of $3,290 to be used as an additional serving line. 
  5. Student Board Representative Report – Jessica Renjilian
  6. Committee Reports – Board President
    1. Academic Standards and Curriculum Committee – Mrs. Clancy
      1. High School New Course/Program proposals for 2015-16 – Dr. Ellis
        1. AP United States Government and Politics
        2. Breaking the Glass Ceiling:  Women’s Voices in Literature
        3. Diversity in Contemporary Literature
        4. Teen Reads – Young Adult Literature
      2. Open Campus Initiative – Dr. Ellis
      3. High School Grading Scale– Dr. Ellis
      4. Flexible Instructional Days – Dr. Ellis
    2. Communications Committee – Mrs. Schroeder

      Sponsorship Agreements

    3. Facilities Committee – Mrs. Freireich

      The minutes of September 17 are provided.

    4. Policy Review Committee – Ms. Bates
      1. The minutes of November 11 and November 24 are provided.
      2. Policy Revisions. The Policy Review Committee reviewed the following policies and will recommend Board approval at the meeting on December 15:
        1. 216 – Student Records
        2. 220 – Student Expression / Distribution and Posting of Materials
        3. 222 – Tobacco
        4. 233 – Suspension and Expulsion
        5. 234 – Pregnant / Parenting / Married Students
        6. 235 – Student Rights / Surveys
        7. 236 – Student Assistance Program
        8. 237 – Electronic Devices
        9. 239 – Foreign Exchange Students
        10. 240 – Contests
        11. 246 – Wellness
        12. 247 – Hazing
        13. 248 – Unlawful Harassment
        14. 248 Attach – Report Forms for Complaints of Unlawful Harassment
        15. 249 – Bullying / Cyberbullying
        16. 250 – Student Recruitment
        17. 251 – Homeless Students
        18. 252 – Dating Violence
        19. 252 Attach – Report Form for Complaints of Dating Violence
        20. 301 – Creating a Position
        21. DELETE 303 – Employment of Administrators
        22. 304.1 – Nepotism
        23. 305 – Employment of Substitutes
        24. 306 – Employment of Summer School Staff
        25. 308 – Employment Contract-Board Resolution
        26. 311 – Suspensions-Furloughs
        27. 313 – Evaluation of Employees
        28. DELETE 315 / 415 / 515 – Disqualification by Reason of Health
        29. DELETE 316 – Nontenured Employees; 416 – Nontenured Staff Members
        30. 317 – Conduct-Disciplinary Procedures
        31. 318 – Penalties for Tardiness
        32. 320 – Freedom of Speech in Nonschool Settings
        33. 321 – Political Activities
        34. 627 – Tax-Exempt Bonds Compliance Procedures
  7. Additional Committee Reports/Announcements  

    Committee Meeting Schedule

  8. Lincoln Intermediate Unit – Mr. Sears

    The “…by Dawn’s Early Light”, highlights of the LIU Board Meeting of November 25 is provided.

  9. York County School of Technology – Mrs. Schroeder
  10. Comments and/or Questions from the Public
  11. Adjournment

    There will be an opportunity for public comment at the end of each report.

 
There will be an Executive Session immediately following the meeting.

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