Agenda 2015-01-26

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
JANUARY 26, 2015 – 7:00 PM
RONALD H. PROVARD EDUCATION CENTER

An Executive Session will be held at 6:30 PM.

A G E N D A

  1. General Business 

    Call to Order     – Mr. Miller 

    1. Pledge of Allegiance to the Flag 
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of December 15, 2014 and the Planning Committee Meeting of January 12, 2015. [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of December 31, 2015     [File for audit]

    1. Treasurer’s Report (All Funds)
    2. Condensed Board Summary Report – General Fund Revenue
    3. Condensed III Board Summary Report – General Fund Expenditures Report
    4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service 
    5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
    6. Student Activity Account Summary 
    7. Budget Transfers
  3. Board President’s Report – Mr. Miller
    1. Executive Session.  The Board met in Executive Session on December 15, 2014 following the Regular Monthly Meeting, on January 12, 2015 following the Planning Committee Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.
    2. Pennsylvania School Boards Association Honor Roll of School Board Service.  Jennifer Clancy is receiving recognition for her 8 years of service as a School Director from PSBA.
  4. Superintendent’s Report – Dr. Merkle 
    1. School Board Recognition Month.  In appreciation for all that they do, the Administration would like to share a few gifts with the School Board.
    2. Student Enrollment Report
    3. Adjudication Re:  Student No. 211035. Upon the recommendation of the Superintendent and based on the Administrative Disciplinary Hearing conducted by Dr. Michele A. Merkle as the Board appointed hearing officer, the Superintendent recommends the Board accept the Hearing Agreement for Student No. 211035 for a violation of School Board Policy and the Code of Student Conduct. [Motion; Discussion; Roll Call Vote] 
    4. District Goals. Dr. Merkle will provide a mid-year review of the progress on District Goals.
    5. State of the District Report 
  5. Business Office Report – Ms. Mason 

    1. PlanCon Part J:  Project Accounting based on Final Costs – Yorkshire Elementary Building Project. The Administration recommends approval of the PlanCon Part J:  Project Accounting based on final costs for the Yorkshire Elementary Building Project. [Motion, Discussion, Public Comment, Roll Call Vote]
    2. PlanCon Part J:  Project Accounting based on Final Costs – Valley View Elementary Building Project. The Administration recommends approval of the PlanCon Part J:  Project Accounting based on final costs for the Valley View Elementary Building Project. [Motion, Discussion, Public Comment, Roll Call Vote]
    3. Opt-Out Resolution. The Administration recommends approval of the Opt-Out Resolution which states that the District budget for the 2015-16 fiscal year will not have a tax increase that exceeds the Act 1 Index of 1.9%.  [Motion, Discussion, Public Comment, Roll Call Vote]
    4. Turf, Track & Court, LLC, Athletic Facility Consultants. The Administration recommends approval of Turf, Track & Court, LLC, Athletic Facility Consultants for professional services for running track renovations/stadium improvements at a cost of $19,675. [Motion, Discussion, Public Comment, Roll Call Vote]
    5. Proposed 2015-16 Lincoln Intermediate Unit General Operating Budget. The Administration submits the proposed 2015-16 Lincoln Intermediate Unit General Operating Budget for consideration and approval. [Motion, Discussion, Public Comment, Roll Call Vote]
    6. Proposed 2015-16 York County School of Technology Budget. The Administration submits the proposed 2015-16 York County School of Technology Budget. [Motion, Discussion, Public Comment, Roll Call Vote]
    7. PILOT Agreement with Jessica and Friends Community. The Administration recommends approval of the PILOT Agreement with Jessica and Friends Community for Tax Parcel No. 48-000-31-0006.BO-000000. [Motion, Discussion, Public Comment, Roll Call Vote]
    8. Approval of Keystone Realty Advisors LLC Property Tax Consulting Services. The Administration recommends approval of a Property Tax Consulting Services Agreement with Keystone Realty Advisors, LLC for services to be rendered for the sole purpose of defending owner initiated tax appeals and providing guidance and consultation on pending district-initiated tax assessment appeals. [Motion; Discussion; Public Comment; Roll Call Vote]
    9. IRS Mileage Rate for the 2015 Calendar Year. The Administration recommends approval of the IRS Mileage Reimbursement Rate of $.575 per mile for the 2015 calendar year. The rate for the 2014 calendar year was $.56 per mile.  [Motion, Discussion, Public Comment, Roll Call Vote]
    10. Informational:

      Food Service Department Report

      1. Dining Review Report for December
      2. Sales Report  
  6. Student Board Representative Report – Miss Renjilian
  7. Committee Reports – Mr. Miller
    1. Academic Standards & Curriculum Committee Report – Mrs. Clancy

      The annual Academic Standards & Curriculum Committee meeting is scheduled on February 11 at 6:30 PM in room 160 of the high school. 

    2. Communications Committee Report – Mrs. Schroeder

      The Activities Report and Communication Report are provided. 

    3. Facilities Committee Report – Mrs. Freireich

      The minutes of November 19 are provided.

    4. Personnel Committee Report – Ms. Shaffer
      1. The minutes of January 15 are provided.
      2. Renewal of Contract for Director of Finance. The Administration recommends the approval of a renewal of the contract for Corinne D. Mason for a period of two years and one month as per the terms set forth in the contract. [Motion; Discussion; Public Comment; Roll Call Vote]
      3. [Consent Agenda:  You have before you the Personnel Report which includes retirements, employment, additional substitute teacher and additional band volunteer. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

        1. Retirements  

          1. Recommend Board approval of the retirement of Kathleen Falatovich, German teacher at the high school, effective at the end of the 2014-2015 school year.  Mrs. Falatovich is retiring after having served 34 years in education and 27 with York Suburban School District.

          2. Recommend Board approval of the retirement of Doreene Baughman, receptionist at the Education Center, effective June 30, 2015.  Ms. Baughman is retiring after having served 26 years with York Suburban School District.

        2. Employment  

          1. Recommend the employment of Rebecca Chester as a long-term substitute art teacher starting January 5, 2015 through April 10, 2015 at high school at the daily rate of $105.

          2. Recommend the employment of Gina Neiderer as Assistant Junior High Girls’ Volleyball Coach at the salary of $1,659 which represents Step 1 of the Extracurricular Salary Schedule.

          3. Recommend the employment of Beth Marshall as substitute aide for the 2014-2015 school year at the hourly rate of $9.55.

          4. Recommend the appointment of Steven Weinrich as MS Musical Set Construction Manager at the salary of $578 which represents Step 1 of the Extracurricular Salary Schedule.

          5. Recommend the employment of Jennifer Weitzel as Head Softball Coach at the salary of $3,346 which represents Step 1 of the Extracurricular Salary Schedule.

        3. Additional Substitute Teacher for 2014-15

          Kaylyn Knapke

        4. Additional Band Volunteer for 2014-15  

          Matney Smith                       Indoor Drum Line

    5. Policy Review Committee Report – Ms. Bates

      Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion; Discussion; Public Comment; Roll Call Vote]

      1. 302 – Employment of Superintendent/Assistant Superintendent
      2. 304 – Employment of District Staff
      3. 307 – Student Teachers/Interns
      4. 309 – Assignment and Transfer
      5. 312 – Performance Assessment of Superintendent/Assistant Superintendent
      6. 314 – Physical Examination
      7. 314.1 – HIV Infection
      8. 319 – Outside Activities
      9. 322 – Gifts
      10. 323 – Tobacco
      11. 324 – Personnel Files
      12. 325 – Dress and Grooming
      13. 326 – Complaint Process
      14. 328 – Compensation Plans/Salary Schedules
      15. 330 – Overtime
      16. 331 – Job Related Expenses
      17. 332 – Working Periods
      18. 333 – Professional Development
      19. 334 – Sick Leave
    6. Additional Committee Reports 
  8. Lincoln Intermediate Unit Board Report – Mr. Sears
  9. York Adams Academy Report – Mrs. Freireich
  10. York Area Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment
  15. Adjournment

    An Executive Session will be held immediately following the meeting.

     

    ADDENDUM

     

    TO:                 Members of the York Suburban School Board

    FROM:            Michele A. Merkle, Ed.D, Superintendent

    DATE:             January 26, 2015

    SUBJECT:      Addendum to the Agenda for the Board Meeting of January 26, 2015 

     

     

    V.  Business Office Report – Ms. Mason

     

          K.   Approval of the Glen Gary Schale Brick Corporation Tax Settlement. The administration recommends approval for settlement of the tax assessment appeal litigation (Case No. 2010-SU-005683-26) for Tax Parcel 48-000-17-0003.00-00000, 1090 East Boundary Avenue, Spring Garden Township, York County, Pennsylvania owned by Glen Gary Schale Brick Corporation, for a total fair market value for tax years 2011 through 2015 as follows:

    2011 – $2,962,600
    2012 – $2,700,000
    2013 – $2,500,000
    2014 – $2,200,000
    2015 – $2,000,000

    The appropriate common level ratio will be applied to the fair market value to arrive at the assessed values for tax years 2011 through 2015. In lieu of refunds, the District may apply credits against future taxes owed by the taxpayer. The District administration and solicitor are authorized to take all steps necessary to effectuate this settlement and to resolve this pending tax assessment appeal case. [Motion; Discussion; Public Comment; Roll Call Vote]

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