Agenda 2015-03-16

A G E N D A

1. General Business 
   
   Call to Order – Mr. Miller 
   1. Pledge of Allegiance to the Flag 
   2. Roll Call
   3. Public Comment
   4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of February 23, 2015 and the Planning Committee Meeting of March 2, 2015. [Public Comment; Approval as submitted/corrected]
2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
   
   Approval of Financial Reports as of February 28, 2015 [File for audit]
   1. Treasurer’s Report (All Funds)
   2. Condensed Board Summary Report – General Fund Revenue
   3. Condensed III Board Summary Report – General Fund Expenditures Report
   4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service 
   5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
   6. Student Activity Account Summary 
   7. Budget Transfers
3. Board President’s Report – Mr. Miller
   1. Executive Session.  The Board met in Executive Session on March 2, 2015 prior to and following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
   2. Recognition of National Merit Student.  Congratulations to the following National Merit Finalist!

      Alison Liu, daughter of Mr. Ambrose Liu and Mrs. To-Nhu Vu

4. Superintendent’s Report – Dr. Merkle 
   1. Student Enrollment Report  
   2. Early Learning Initiative Contract. The Administration recommends Board approval for the development of a contract with Hildebrandt Learning Centers for before and after school child care and half day kindergarten enrichment programs to begin in August 2015.  [Motion; Discussion; Public Comment; Roll Call Vote]
   3. District Staff Survey Summary.  Dr. Merkle will provide a summary of the 2014-15 District Survey responses.
5. Business Office Report – Ms. Mason 
   
   1. PlanCon Part K Project Refinancing (Series 2015).  The Administration recommends approval of the PlanCon Part K Project Refinancing (Series 2015).  [Motion; Discussion; Public Comment; Roll Call Vote]
   2. Proposed 2015-16 York Adams Academy General Fund Budget.  The Administration submits the proposed 2015-16 York Adams Academy General Fund Budget for consideration and approval.  [Motion; Discussion; Public Comment; Roll Call Vote]  
   3. 2007 Bond Series Pay Off.  The Administration recommends the Board approve the Resolution authorizing the Administration to work with the Financing Team and Payment Agent to call for redemption of all the Series 2007 Bonds in the amount of $198,702.50 on May 1, 2015.  [Motion; Discussion; Public Comment; Roll Call Vote]
   4. Informational:
      1. 2015-16 Budget Update
      2. Coni Wolf – Donation in the amount of $1,875 for the 6th Grade J A Biz Town
      3. Laura and Steve Wand – Donation in the amount of $1,875 for the 6th Grade J A Biz Town 
      4. Food Service Department Report
         1. Dining Review Report for February
         2. Sales Report  
6. Student Board Representative Report – Miss Renjilian
7. Committee Reports – Mr. Miller
   1. Communications Committee Report – Mrs. Schroeder
      1. The minutes of February 9 are provided.
      2. The Activities Report and Communication Report are provided. 
   2. Personnel Committee Report – Ms. Shaffer 
      1. Restructure of Facilities Department.  The Administration recommends Board approval of the addition of a Mechanic position, the elimination of the position of Assistant Director of Facilities and the addition of the position of Coordinator of Custodians and Grounds as described in the attached job description.  [Motion; Discussion; Public Comment; Roll Call Vote] 
      2. Consent Agenda  [You have before you the Personnel Report which includes employment, request for leave of absence, re-appointment of extracurricular advisor and volunteer coaches for spring. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

         1. Employment 

            Recommend the employment of Andrew Loucks as Head Football Coach at the salary of $7,000 which represents Step 4 of the Extracurricular Salary Schedule, pending employment documents.

         2. Request for Leave of Absence

            Recommend Board approval of the request of Shannon California, 3^rd grade teacher at East York Elementary, for an unpaid leave of absence for the 2015-2016 school year.

         3. Re-Appointment of Extracurricular Advisor for 2014-15
             

            Susan Wolschleger

            Elementary Musical Director

            Step 4

            $1,059

             

         4. Volunteer Coaches for Spring 2014-15  
             

            Katelynn Balmer	Track and Field
            Derrick Bobb	Track and Field
            Eric Shenberger	Track and Field
            Craig Diehl	Boys Tennis
            Steve Arbetman	Boys Tennis
            Craig Rapp	Boys Tennis
            Dianna Sauder	JH Track and Field
            Annie Evans	JH Track and Field
            Matt Luchko	JH Track and Field
            Dee Chambers	JH Girls Volleyball
            Mark Guyer	JH Girls Volleyball
            Eric Etcheyson	Softball
            Kenneth Steward	Softball
            David Turybury	Softball
            Jacob Weitzel	Softball
            Amanda Shouck	Boys Volleyball, JH Girls Volleyball
            Matt Weinstein	Boys Volleyball
            Chad Baker	Boys Volleyball

             

         5. Additional Substitute Teacher for 2014-15

            Michaiah Emenheiser

   3. Policy Review Committee Report – Ms. Bates

      
      Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion, Discussion, Public Comment, Roll Call Vote]  

      1. 619 – District Audit
      2. 621 – Local Taxpayer Bill of Rights
      3. 622 – GASB Statement 34
      4. 624 – Taxable Fringe Benefits
      5. 625 – Procurement Cards
      6. 626 – Federal Fiscal Compliance
      7. 701.1 – Naming Rights for School District Facilities
      8. 702 – Gifts, Grants, Donations
      9. 703 – Sanitary Management
      10. 704 – Maintenance
      11. 705 – Safety
      12. 706 – Property Records 
      13. 706.1 – Disposal of Obsolete/Outdated Equipment
      14. 707 – Use of School Facilities/Groups
      15. 707 – Use of School Facilities/Groups – Attachment 1
      16. 708 – Lending of Equipment and Books
      17. 709 – Building Security
      18. 709.1 – Video Surveillance
      19. 710 – Use of Facilities by Staff
      20. 713 – Trespassing 
      21. delete 714 – Use of Outdoor Lighting for Evening Events
      22. 716 – Integrated Pest Management
      23. 717 – Cellular Telephones
      24. 718 – Service Animals in Schools 
   4. Additional Committee Reports 
8. Lincoln Intermediate Unit Board Report – Mr. Sears
9. York Adams Academy Report – Mrs. Freireich
10. York Area Tax Bureau Report – Ms. Mason
11. York County School of Technology – Mrs. Schroeder
12. Recognition of Visitors
13. Board Meeting and Committee Schedule
14. Public Comment
15. Adjournment

     
    There will be an Executive Session immediately following the meeting.