Minutes 2015-04-13

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
APRIL 13, 2015 – 7:00 PM
RONALD H. PROVARD EDUCATION CENTER

M I N U T E S
(approved May 18, 2015)

General Business

Call to Order – Mr. Miller
1. Pledge of Allegiance to the Flag
  Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer (participated remotely via phone)
  
  Members not present – Jessica Renjilian (Student Representative)
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of March 16, 2015 and the Planning Committee Meeting of April 6, 2015. [Public Comment; Approval as submitted/corrected]
  Mr. Miller reported above.
  
  Motion, Sears, Second, Leopold-Sharp; Approval of above, and unanimously passed 9-0.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Approval of Financial Reports as of March 31, 2015 [File for audit]
1. Treasurer’s Report (All Funds)
2. Condensed Board Summary Report – General Fund Revenue
3. Condensed III Board Summary Report – General Fund Expenditures Report
4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service
5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Freireich, Second, Leopold-Sharp; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Miller
1. Executive Session. The Board met in Executive Session on March 16, 2015 following the Regular Monthly Meeting and on April 6, 2015 prior to and following the Planning Committee Meeting for the purpose of discussing personnel and/or legal issues.
  Mr. Miller reported above.
2. Recognition of York County Science and Engineering Fair Winners.
  1. Junior Division Reserve Grand Champion – Lilly Cook, daughter of James and Melissa Cook
  2. Junior Division Grand Champion – Zoe Prats, daughter of Jaime and Melanie Prats
    Mr. Miller and Dr. Merkle congratulated each student and presented each a certificate of accomplishment.
    
    The students shared an overview about their projects.
    
    Dr. Merkle reported having this year’s Reserve Grand Champion and Grand Champion in the Junior Division at this county wide competition is outstanding and thanked Mr. McFadden for his leadership.
    
    Mr. McFadden shared about the process for the science fair projects.
    
    Mr. Miller reminded everyone the District’s ultimate goal is to educate the students and we congratulate students and staff for their hard work.
3. Mr. Miller shared information about upcoming election. Mrs. Clancy is running for another position. Upon receiving several phone calls, it was determined that permission was asked and granted for the picture and the newspaper item was not solicited by the candidate. The Solicitor was consulted and everything is okay.
Superintendent’s Report – Dr. Merkle
1. Dr. Merkle reported Dr. Sam Deisher, former eight year Board member back in the 1970’s, recently passed away and will be a loss to the community.
2. Student Enrollment Report
  Dr. Merkle reviewed above. The current kindergarten registration numbers are 97 at Valley View which would require an additional 1/2 teacher and 80 at Yorkshire. The Administration is watching the numbers very closely. There is currently a 1/2 teacher position at Yorkshire that could get shifted to Valley View.
3. Transition from Coordinator of Community Education
  Dr. Merkle reviewed above.
4. Update on Summer Enrichment
  Ms. Mason reviewed above and there are currently two dozen students registered at this time. Flyers went home via backpacks at the elementary level.
  
  A discussion took place and points were – the 2014 is provided for information only; some of the sport camps are not being offered and the Administration plans to review offerings for next year depending on interest and instructor’s availability; Dr. Merkle stated some sport camps are run separately and will check if facility usage fees are being paid; Dr. Merkle stated the elementary summer camps will be reviewed at the May Planning Committee meeting.
  
  An opportunity was provided for public comment. There was none at this time.
5. The Administration recommends Board approval to transfer an English as a Second Language teaching position from a contracted service with the LIU to a position with the York Suburban School District. This action will save approximately $20,000 in the first year and allow the District to hire, develop, supervise and evaluate the teacher. [Motion; Discussion; Public Comment; Roll Call Vote]
  Dr. Merkle reviewed above. During the kindergarten registration process, principals review files and have identified 19 students with English language needs recorded on the home language surveys.
  
  Motion, Bates, Second, Leopold-Sharp; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. The Administration recommends Board approval of the confidential Disciplinary Hearing Agreement reached between the family of Student #211320 which resulted from an Act 26 Violation. The Agreement calls for the return of the student to school according to the terms set forth in the Agreement. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Bates, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends Board approval of the immediate expulsion of Student #202057 as per the confidential Adjudication following a Disciplinary Hearing on March 24, 2015. The hearing was called as a result of a set of major disciplinary infractions while the student was serving an expulsion placement at River Rock Academy. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Bates, Second, Freireich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Business Office Report – Ms. Mason
1. 2015-16 Proposed Final Budget Resolution. The Administration recommends Board approval of the Resolution Authorizing Proposed Final Budget Display and Advertising.
  Budget Comparison Report
  
  PDE-2028 – Preliminary 2015-16 General Fund Budget
  
  [Motion; Discussion; Public Comment; Roll Call Vote]
  
  Ms. Mason reviewed above.
  
  Motion, Leopold Sharp, Second, Clancy; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. Hildebrandt Learning Centers, LLC for Before and After School Child Care, Half Day Kindergarten Enrichment and Preschool Programs. The Administration recommends the approval of a three year contract with Hildebrandt Learning Centers, LLC for Before and After School Child Care, Half Day Kindergarten Enrichment and Preschool Programs. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Schroeder, Second, Bates; Approval of above.
  
  Mrs. Freireich voiced strong concerns questioning the timing for pre-kindergarten learning and while she will vote yes in this action she would like to see the pre-kindergarten learning begin in fall of 2016.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. Contracts for the High School Secure Visitor Entrance and Office Renovations. The Administration recommends the Board approve awarding the following contracts for the High School Secure Visitor Entrance Project: General Contractor – Dorgan & Zuck in the amount of $228,800; Mechanical Contractor – Industrial Combustion Specialty, Inc. in the amount of $68,000; and Electrical Contractor to McCarty & Son in the amount of $74,875 for a total bid of $371,675. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Schroeder, Second, Leopold-Sharp; Approval of above.
  
  A discussion continued and points were – the projected cost was $350,000 and this is slightly over the projection.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. Authorization to Solicit Bids for Valley View Dry Sprinkler System. The Administration recommends approval of the advertising and soliciting of bids for the purpose of renovating the sprinkler system at the Valley View Elementary School to begin June of 2015. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Bates, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
5. Authorization to Solicit Bids for High School Masonry and Facade Work. The Administration recommends approval of the advertising and soliciting of bids for the purposes of restoring the facade area of the High School (Main Building Entrance and Drop Off Area) as well as exterior brick wall structural restoration and other masonry work to begin June of 2015. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Clancy, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. Gay-Straight Alliance Student Activity Account. The Administration recommends approval of establishing the Student Activity Account, Gay-Straight Alliance for the purposes of using the funds to provide awareness and to support community service efforts as well as to fund events. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reviewed above.
  
  Motion, Bates, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
7. Informational:
  Food Service Department Report
  1. Dining Review Report for March
  2. Sales Report
    Ms. Mason reviewed above.
Student Board Representative Report – Miss Renjilian
No report
Committee Reports – Mr. Miller
1. Academic Standards & Curriculum Committee – Mrs. Clancy
  The committee recommends approval of the following administrative recommendation:
  [Motion; Discussion; Public Comment; Roll Call Vote]
  
  Revision to 2015-16 Calendar – Request for early dismissal for high school students with the addition of the Midterm and Final Exams.
  
  Mrs. Clancy reviewed above.
  
  Motion, Bates, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. Communications Committee Report – Mrs. Schroeder
  1. The minutes of March 2 are provided.
    Mrs. Schroeder reported above.
  2. The Activities Report and Communication Report are provided.
    Mrs. Schroeder reported above.
3. Personnel Committee Report – Ms. Shaffer
  
  Consent Agenda [You have before you the Personnel Report which includes appointments, employment, request for leave of absence, volunteer coach and additional substitute teacher, including the Addendum at the bottom of the agenda. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
  
  Motion, Shaffer, Second, Leopold-Sharp; Approval of consent agenda of the Personnel Committee Report.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Dr. Merkle reported Mr. Ingerto was unable to attend this evening’s meeting due to being out of town. During a reference check, the Administration was told Mr. Ingerto is well loved and respected and will not be released for 60 days. We look forward to having Mr. Ingerto at YS as he relocates to the York area.
  1. Appointments
    1. Recommend the appointment of LaDawn Huber as Substitute Receptionist in the Education Center from June 9, 2015 through July 1, 2015, at the hourly rate of $11.59.
    2. Recommend the appointment of Ashley Markey as Interim Music Department Chairperson from August 1, 2015 through January 31, 2016, at the salary of $1,000.
    3. Recommend the appointment of Brittany O’Reilly as Summer Enrichment Coordinator from March 2015 through August 2015 at the stipend of $3,000.
  2. Employment
    1. Recommend the employment of Brian Marshall as First Assistant Football Coach at the salary of $5,600 which represents Step 4 of the Extracurricular Salary Schedule.
    2. Recommend the employment of Andrew Loucks as Head Football Coach at the salary of $7,250 which represents Step 4 of the Extracurricular Salary Schedule. Mr. Loucks was incorrectly approved at the salary of $7,000 at the March 16, 2015 Board Meeting.
  3. Request for Leave of Absence
    
    Recommend Board approval of the request of Ashley Thrush, Music Teacher, for a disability leave from August 17, 2015 through approximately September 18, 2015, followed by a FMLA leave of absence, followed by an unpaid leave of absence through January 12, 2016. Mrs. Thrush will be returning to employment on January 13, 2016. Mrs. Thrush will also be on leave from her duties as Music Department Chairperson during her leaves of absence.
  4. Volunteer Coach for Fall 2015-2016
    
    Cody Waltimyer Football
  5. Additional Substitute Teacher for 2014-2015
    
    Michael Killion
4. Policy Review Committee Report – Ms. Bates
  
  Policy Revisions. The Policy Review Committee recommends approval of the following policies. [Motion, Discussion, Public Comment, Roll Call Vote]
  1. 609 – Investment of District Funds
  2. 701 – Facilities Planning
  3. 800 – Records Management
  4. 801 – Public Records
  5. 802 – School Organization
  6. 803 – School Calendar
  7. 804 – School Day
  8. 805 – Emergency Preparedness
  9. 805.1 – Relations with Law Enforcement Agencies
  10. 807 – Opening Exercises/Flag Displays
  11. 808 – Food Services
  12. Delete 808.1 – Free or Reduced Cost Lunches
  13. 810 – Transportation
  14. 810.1 – Drug/Alcohol Testing – Covered Drivers
  15. 811 – Bonding
  16. 812 – Property Insurance
  17. 813 – Other Insurance
  18. 814 – Copyright Material
  19. 818 – Contracted Services
  20. 822 – Automated External Defibrillator (AED)/Cardiopulmonary Resuscitation (CPR)
  21. 828 – Fraud
  22. 830 – Breach of Computerized Personal Information
    Motion, Bates, Second, Schroeder; Approval of above.
    
    An opportunity was provided for public comment. There was none at this time.
    
    Roll Call Vote, all present, yes. Motion carried 9-0.
5. Additional Committee Reports
  There were no additional reports.
Legislative Policy – Mr. Sears
As per the discussion at the April meeting of the Committee of the Whole, the Board will consider a motion to adopt each of three resolutions. [Motion, Discussion, Public Comment, Roll Call Vote]
1. Resolution Urging the General Assembly to Establish a New Funding Formula for Basic Education
  Mr. Sears reviewed above.
2. Resolution Calling for Reform of Funding for Cyber Charter Schools
  Mr. Sears reviewed above and revised resolutions were distributed.
  
  A discussion continued and it was suggested Ms. Leopold-Sharp and Mr. Sears could continue reviewing the resolution and bring a revised version to the May Planning Committee meeting for further review.
  
  Mr. Miller reported this item will be tabled for further discussion at the May Planning Committee meeting.
3. Resolution Urging Legislative Action on School Employee Pension Reform
  Mr. Sears reviewed above information and reported the revised resolution provides extra information with context.
  
  A discussion continued and points were – could not support this resolution philosophically because I don’t see a way to decrease the employer contribution but would encourage the Board to vote on resolution; resolution does not need to state a solution; without a change programs will cotinnue to be cut; dedicated stream of revenue could possibly be a solution.
  
  Mr. Miller concluded the discussions and stated voting will take place on Resolution A. and C. and Resolution B. will be discussed further at the May Planning Committee meeting.
  
  Motion, Leopold-Sharp; Second, Posenau; Approval of Resolution A.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Motion, Sears, Second, Posenau; Approval of Resolution C.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes, except Leopold-Sharp, no. Motion carried 8-1.
Lincoln Intermediate Unit Board Report – Mr. Sears
The “…by Dawn’s Early Light”, highlights of the LIU Board Meeting of April 7, are provided.

Mr. Sears reviewed above.
York Adams Academy Report – Mrs. Freireich
No report
York Area Tax Bureau Report – Ms. Mason
No report
York County School of Technology – Mrs. Schroeder
No report
Recognition of Visitors
Mr. Miller thanked the visitors for attending the meeting this evening.
Board Meeting and Committee Schedule
Mr. Miller reviewed above.
Public Comment
An opportunity was provided for public comment.

Dave Darrah – as YSEA President, I am very much in support of the resolution for cyber charter schools; as President of the York County Coordinating Council, along with Dwight Hare, a night to celebrate public education on May 24 is planned with some funding from PSEA. This will be a county-wide celebration of what we do. Additional information will be forwarded to the Board when it is available.
Adjournment
The meeting was adjourned at 8:01 PM.

There will be an Executive Session immediately following the meeting.

An Executive Session was held.

ADDENDUM

TO: Members of the York Suburban School Board

FROM:    Michele A. Merkle, Ed.D, Superintendent

DATE:    April 13, 2015

SUBJECT:    Addendum to the Agenda for the Board Meeting of April 13, 2015

VII. Committee Reports

C. Personnel Committee Report – Mrs. Shaffer

2. Employment


c. Recommend the employment of Wayne Ingerto as Coordinator of Custodians and Grounds starting on or about June 15, 2015, at the salary of $53,000, pending clearances.

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