Minutes 2015-06-15

YORK SUBURBAN SCHOOL BOARD
Combined Planning Committee and Regular Monthly Meeting
June 15, 2015 – 7:00 PM
Ronald H. Provard Education Center

There will be an Executive Session prior this meeting at 6:45 PM.

M I N U T E S
(approved on July 20, 2015)

General Business

Call to Order – Mr. Miller
1. Pledge of Allegiance to the Flag
  Mr. Miller called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Emily Bates, Jennifer Clancy, Ellen Freireich, Lynne Leopold-Sharp, Roger Miller, John Posenau, Lois Ann Schroeder, Joel Sears, Cathy Shaffer
  
  Members not present – Elizabeth Huh (Student Representative)
3. Public Comment
  An opportunity was provided for public comment.
  
  Dick Grau, 2401 Cambridge Road – Attended several meetings and asked several questions. The music department deserves a lot of credit with all the fine accomplishments of students at community music performances. I have attended various concerts and music programs. The music department should be commended for all the hard work they are doing. I am a Korean War Veteran. The Korean War veteran’s bill allowed me to go to college and become a teacher for 24 years. I acknowledge that the Pledge of Allegiance is recited at the beginning of each meeting. I wondered if you would consider starting the meeting with a prayer. I would be happy to help out with this if you would like. Judicial Watch has information on the propriety.
  
  Mr. Miller commented the Board will take this under consideration.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 18, 2015. [Public Comment; Approval as submitted/corrected]
  The minutes were accepted as presented.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Posenau, Second, Leopold-Sharp; Approval of C & E of the Treasurer’s Report.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes, except Freireich, abstain. Motion carried 8-0-1.

Motion, Schroeder, Second, Sears; Approval of A, B, D, F and G of the Treasurer’s Report.

An opportunity was provided for public comment. There was none at this time

Roll Call Vote, all present yes. Motion carried 9-0.

Approval of Financial Reports as of May 31, 2015 [File for audit]
Board President’s Report – Mr. Miller

Executive Session. The Board met in Executive Session on May 18, 2015 following the Regular Monthly Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.

Mr. Miller reported above.

Mr. Miller reported that Ms. Leopold-Sharp and Ms. Bates were appointed for the Healthcare Committee.
Superintendent’s Report – Dr. Merkle
1. Student Enrollment Report
  Dr. Merkle reported above. Seniors were removed from the count. New students that registered will be entered July 2. The Administration is moving towards clearer reports. The seven students in grade 12 are enrolled in summer school to earn their diploma or will be retained.
  
  The kindergarten numbers for 2015-16 are 99 at Valley View and 91 at Yorkshire. We are in the process of interviewing for a half time kindergarten teacher. We have budgeted for a half Reading Support teacher but may need to shift.
  
  Early Learning Program – 85 students are registered with before and after school care at each elementary building, pre-school program and AM and PM Extended Day at each building (Valley View and Yorkshire)
  
  A discussion continued and points were – there is no deadline for registration, once a class is filled, we may not start a new class and a wait list may be created; pleased with the progress on staffing and have no specifics at this time.
2. Approval of the Class of 2015 Graduates. The Administration recommends approval of the Class of 2015 Graduates. [Motion; Discussion; Public Comment; Roll Call Vote]
  Dr. Merkle reported above.
  
  Motion, Clancy, Second, Leopold-Sharp; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. Personnel Management Report. Dr. Merkle will provide a brief summary of the written report.
  Dr. Merkle reported above.
  
  Several Board members commented their thanks for this report as it really helps to visualize where we are in the District and there is value in being pro-active and and not reactive.
4. 2014-15 District Goal Report
  Dr. Merkle reported above. The team did a phenomenal job with these goals. Much of the work started in the 2014-15 year will now become implementation action steps for the new year.
5. 2015-16 District Goals. After extensive work with the previously approved 2015-16 District Goals, the Administration is recommending a revision to Goal 2 as noted on the attachment. [Motion; Discussion; Public Comment; Roll Call Vote]
  Dr. Merkle reported above.
  
  Motion, Leopold-Sharp, Second, Schroeder; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. Administrative Rally Overview. Dr. Merkle will provided a brief overview of the 2015 Administrative Rally that took place on June 9 and 10.
  Dr. Merkle shared that the Administrative Rally was held in an informal setting at Heritage Hills. There were presentations by the directors and Dr. Maloney with the State of the District that were presented in an interactive way that were fun and very informative. Then, we moved to goal work in small groups. We had a book talk, “The Four Obsessions of an Extraordinary Executive” by Patrick Lencioni, with building principals leading the focus areas. We had a terrific productive rally, including lots of laughter and dinner together. Administrators were asked to give an evaluation and feedback has been good. One of the things we were looking for was the right balance between work and play and we found it!
7. Annual Report. Dr. Maloney will present the 2015 Annual Report.
  Dr. Maloney reported all information was prepared in-house this year and asked for any suggestions for next year’s report.
  
  Mr. Miller also commented that once the public gets their copy of the Annual Report to please provide any feedback.
8. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. Student #214161 will return to Indian Rock Elementary School for the 2015-16 school year. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Leopold-Sharp, Second, Bates; Approval of above.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
9. The Administration recommends Board approval of the confidential Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. Student #213027 will return to the York Suburban Middle School for the 2015-16 school year. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Freireich, Second, Bates; Approval of above.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
10. The Administration recommends Board approval of the expulsion of Student #213805, as set forth in the adjudication prepared by Attorney Brooke Say following a disciplinary hearing conducted by a committee of the Board. Following a one year expulsion, the student may apply to return to York Suburban if the terms of the adjudication are met. [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Bates, Second, Sears; Approval of above.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
Business Office Report – Ms. Mason
1. Approve Year End Budget Transfers for 2014-15. The Administration recommends approval for the Director of Finance to authorize all of the necessary transfers required for the 2014-15 fiscal year that are needed after June 30, 2015. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Posenau; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
2. Appointment of Solicitor for 2015-16. The Administration recommends the appointment of the firm Stock and Leader Attorneys at Law as Solicitor for the District for the 2015-16 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Clancy, Second, Freireich; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
3. Appointment of Architect for Routine Projects. The Finance Committee and the Administration recommend the appointment of NuTec Design Associates, Inc. as Architect for Routine Projects for the 2015-16 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Posenau; Approval of above.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
4. Approve Real Estate Renewal Exemption. The Administration recommends approval for Harold D. Pressel, Jr. to be exempt from paying real estate taxes for the property located at 436 Hunting Park Lane, York, PA (Parcel 46-000-28-0124-00-00000) as approved by the Pennsylvania State Veteran’s Commission. This is a Renewal on a previous application. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Leopold-Sharp, Second, Freireich; Approval of above.
  
  A discussion continued and points were – the fiscal impact is $3,800 per year; per Board policy, these exemptions do need Board approval; individuals submit their application to the PA State Veteran’s Commission, followed by notification to District for Board action, approvals are good for five years; there is criteria that is related to military service.
  
  Dr. Merkle concluded the discussion stating the Administration can provide additional information about criteria.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  A little later in the meeting, Solicitor Say provided the following information that should be of some assistance on the above tax exoneration. In the Commonwealth, an honorably discharged veteran who is a resident shall be exempt from payment of all real estate taxes levied upon any building including the land upon which it stands occupied by him as his principal dwelling (factor #1), provided that as a result of war time military service, the veteran has a 100% service connected disability (factor #2), disability rating by the U.S. Department of Veterans Affairs (factor #3), the dwelling is owned by him solely or jointly with his spouse and the estate by the entireties and financial need for exemption from payment of real estate taxes has been determined by the State Veterans Commission (factor #4). Upon death of the qualified veteran, it does pass to his unmarried surviving spouse if a financial need is still shown. All four factors are required and this is not seen on a Board agenda often.
5. Approve Real Estate Exemption. The Administration recommends approval for Glenn A. Feeser to be exempt from paying real estate taxes for the property located at 109 South Manheim Street, York, PA (Parcel 46-000-01-0309-00-00000) as approved by the Pennsylvania State Veteran’s Commission. This would take effect for the 2015-16 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Leopold-Sharp; Approval of above.
  
  Ms. Mason reported the approximate financial impact is $2,000.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
6. Approve Capital Reserve Fund Transfer. The Administration recommends approval for $200,000 to be transferred from the General Operating Fund to the Capital Reserve Fund. [Motion; Discussion; Public Comment; Roll Call Vote]
  Fund Comparison
  
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Posenau; Approval of above.
  
  Ms. Mason reported with this transfer the Capital Reserve Fund would total $323,000.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
7. Approve Contract with Skyward, Inc. The Administration recommends approval of a contract with Skyward, Inc. for Financial Accounting/Administrative Information Systems and Related Services in the amount of $89,798. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Schroeder, Second, Posenau; Approval of above.
  
  A discussion continued and points were – this upgrade will be with a more efficient software; fully support this decision; financial implication with this change – there was an ongoing fee of $23,000 with current software program, the training services have been selected on an hourly rate of approximately $30,000 instead of a package rate price of $60,000; the target for conversion and implementation is January 1, 2016; parallel systems will be set up for some areas only.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
8. Approve Contract with Houck & Company for Limited Masonry Restoration of Exterior Walls at the High School. The Administration recommends the Board award Houck & Company the contract for the High School Structural Masonry Work in the amount of $33,585. [Motion; Discussion; Public Comment; Roll Call Vote]
  Ms. Mason reported above.
  
  Motion, Leopold-Sharp, Second, Sears; Approval of above.
  
  It was noted this price is one-half of the estimated cost.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  1. Discussion:
    Workers Compensation Insurance
    
    Ms. Mason reported following a discussion at a Finance Committee meeting on above information, she was going to see if there were other alternatives since the figure for the budget was over $160,000. During some consultation, she discovered a risk pool at the cost of $120,000 and it was also suggested to go back to the broker to see if there were other alternatives. The broker brought back a quote from a company called AmeriHealth and they could come down to $110,000. The Finance Committee discussed these options and decided it be best for the Board to discuss.
    
    Mr. Posenau reported when we first talked about this, the pool money option was to cost more money with options for additional savings during the next two years to save money. In looking at history, there were dividends each year except for the first two years and it looked like a good plan. Today, PSBA came back with a more aggressive quote for the guaranteed option at $110,000. Now the discussion is whether to go with pooled resources with a chance of dividends or to go with the guaranteed option with no dividends, both at the same price of $110,000.
    
    A discussion continued and points were – Lancaster Lebanon Insurance manages the pool; a third party (Gallagher’s) would do investigation by looking at applicant’s portfolio and then the pool votes for acceptance; the pool’s dividends have grown as the pool has grown over the years; PA School Boards Association is the current provider; the premium for the dividend option is $122,000 and the annual dividend averaged $35,000 to each district; it appears the increase to premium would be insignificant.; locally, Spring Grove Area School District has been in the pool for approximately six years.
    
    At the conclusion of the discussion, the consensus of the Board was to go with the pool option.
    
    Dr. Merkle acknowledged appreciation for Ms. Mason’s work on this item to save the District money.
    
    Motion, Leopold-Sharp, Second, Freireich; Approval of engaging the services of Lancster Lebanon Public School Insurance Pool for worker’s compensation insurance for a two year period subject to approval of the contract by the solicitor and Director of Finance.
    
    An opportunity was provided for public comment. There was none at this time.
    
    Roll Call Vote, all present, yes. Motion carried 9-0.
  2. Informational:
    1. Facilities Projects Update
      Ms. Mason repported two change orders received for Valley View project and we will discuss at Facilities Committee.
      
      Mr. Girling introduced Wayne Ingerto, the new Coordinator of Custodians and Grounds, in attendance this evening, to the Board and welcomed him to YS.
      
      Mr. Girling provided an update on the facilities projects as follows.
      
      Indian Rock roof replacement started on June 8. One pod is complete. Asbestos consultant is taking results inside the building during this project checking for air quality and everything has been fine.
      
      High School track project started today, tremendous amount of work, removed surface and fencing.
      
      High School facade project is continuing.
      
      High School secure entrance project started on June 8. There is a lot of demolition with this project and that part is 95% done. The work is well under way.
      
      Valley View sprinkler system project started on time this week.
      
      A discussion continued and points were – Jewish Community Center project on District side of road is mostly complete with the inlets on the property; summer cleaning at Valley View and Indian Rock will take place at the end of the summer.
      
      Dr. Merkle acknowledged Mr. Girling’s work with the facilities projects.
      
      Dr. Merkle commented that she is hearing about the conscientious work that Mr. Ingerto is doing at YS.
    2. Donation from Marion Corsaro and Thomas Corsaro, D.D.S. in the amount of $1,995.47 towards specified orchestra instruments.
    3. Donation from The Jones Family Foundation in the amount of $1,995.47 towards specified orchestra instruments.
    4. Donation from Middle School PSO (York Suburban Middle School Music Boosters) in the amount of $165 for extra Middle School band shirts.
    5. Donation from Valley View Elementary PTO in the amount of $236 for Kindergarten field trip to Perrydell Farm.
    6. Donation from Yorkshire Elementary PTO in the amount of $3,065.16 for 14 Google Nexus Tablets and Cases.
    7. Donation from Indian Rock Elementary PTO in the amount of $348.44 for 3rd grade field trip to Lancaster Science Museum.
  3. Food Service Department Report
    1. Approval Items
      1. 2015-16 Food Service Fund Budget. The Administration recommends the approval of the 2015-16 Food Service Fund Budget of $1,225,461 and to set the lunch and breakfast prices as follows:
        
        Proposed Meal Prices – 2015-16
        
        $.10 Increase
        
        Lunch
        
        Breakfast
        
        $2.20 Elementary
        
        $1.40 Elementary
        
        $2.45 Secondary
        
        $1.40 Secondary
        
        $3.80 Adult
        
        $1.95 Adult
        
        [Motion; Discussion; Public Comment; Roll Call Vote]
        
        Ms. Mason reported above and stated the increase is required by the State.
        
        Motion, Leopold-Sharp, Second, Bates; Approval of above
        
        An opportunity was provided for public comment. There was none at this time.
        
        Roll Call Vote, all present, yes. Motion carried 9-0.
      2. Whitsons Culinary Group 2015-16 Contract Renewal. The Administration recommends the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2015-16 fiscal year. [Motion; Discussion; Public Comment; Roll Call Vote]
        Ms. Mason reported above.
        
        Motion, Bates, Second, Shaffer; Approval of above.
        
        An opportunity was provided for public comment. There was none at this time.
        
        Roll Call Vote, all present, yes. Motion carried 9-0.
    2. Information Items
      1. Dining Review Report for May
        Ms. Mason reported above.
      2. Sales Report
        Ms. Mason reported above.
      3. Helen Heidler Presentation
        Mrs. Heidler reported the number of survey results were minimal. The survey was made available to parents and students for two weeks, May 1 through 15, by way of District website, Whitsons’ landing page on website, at every register and posters in the hallways. Some addressable concerns at the elementary were – long lines, not enough time to eat, serving amounts, menu availability on website, fresher bread. Corrective action and improvement plans – considering the cost of a scanner placed at register for quicker check-out, serving amounts are state regulated and we will do more flyers at the elementary and secondary to inform students, there is now availability to have two months menu posted on the website and no longer freezing bread. Secondary concerns – long lines, variety of items, serving sizes. Corrective actions and improvement plans – hiring a District chef to be used primarily at the high school and to be available for training for food service staff, serving sizes are government requirements, flyers should help to continue to inform students, updating the made to order deli to premium brand. Goals for next year – reviewing different methods for survey to give a broader range of responses. Highlights from this year – wide variety of promotions, increased sales, increased return to District, approval of DOD fresh produce program, grant approval through Mid-Atlantic Dairy Association, Inc., book with highlights of school year was presented to the Board. Thank you for the opportunity to provide food service to the District. Craig Whitcomb, Vice-President for Whitsons, was in attendance this evening. We recently applied for a Farm to School seed grant in the amount of $5,000 that would include farm to school month in October, two farmer visits to each elementary school, farm to table event, community for buy fresh buy local, chefs that attended Fresh Produce University.
        
        A discussion continued and points were – number of respondents to survey was 19 and Mr. Whitcomb suggests going back to paper surveys; share table where students would place unopened and unwanted food items would need adopted at each building because control of allergies is limited.
        
        Mr. Miller thanked Whitsons for providing food service at YS for the last three years. Encouraging students to buy lunch in schools is a challenge. Thank you for doing and trying new things.
Student Board Representative Report – Miss Huh
Miss Huh was not in attendance this evening.

Committee Reports – Mr. Miller

Communications Committee Report – Mrs. Schroeder
1. The Activities Report is provided.
  Mrs. Schroeder reported above. Thanks was extended to Dr. Maloney for her work on Annual Report. The Communications Committee is suggesting January 9 and 30 (snow date) for the Board retreat. Dr. Merkle will contact the new prospective Board members with these dates.
  
  Mr. Miller commented the Board decided to have a retreat every two years.

Personnel Committee Report – Ms. Shaffer

The Administration recommends Board approval of an increase in the substitute custodian hourly rate from $9.50 to $10.00 effective July 1, 2015. [Motion; Discussion; Public Comment; Roll Call Vote]

Ms. Shaffer reported above.

Motion, Shaffer, Second, Bates; Approval of above.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.

Consent Agenda [You have before you the Personnel Report which includes resignation, retirement, appointments, employment, reassignments, requests for leave of absence, re-appointments of spring coaches, fall coaches, extracurricular/co-curricular advisors and medical personnel. Would any board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Shaffer, Second, Bates; Approval of consent agenda items.

An opportunity was provided for public comment. There was none at this time.

Roll Call Vote, all present, yes. Motion carried 9-0.

Dr. Merkle introduced Shannon Metzler, new hire in attendance this evening.

Dr. Merkle provided an update on hiring interviews.

Resignation
1. Recommend Board approval of the resignation of Judith Brown-Hershner, Math Teacher at the Middle School, effective June 30, 2015.
2. Recommend Board approval of the resignation of Elizabeth Howie,Instructional Support Aide at Yorkshire Elementary, effective May 28, 2015.
3. The Technology Education Department Chair services of Tac Thomas will be discontinued effective June 30, 2015.
Retirement
Recommend Board approval of the retirement of Julie Romero, Spanish Teacher at the middle school, effective at the end of the 2014-2015 school year. Ms. Romero is retiring after having served 10 years in education, all with York Suburban School District. Mrs. Romero was approved at the February 23, 2015 Board Meeting as a resignation, but has since submitted a request to change her employment status to retirement.
Appointments
1. Recommend the appointment of Amy Loughran as Safety Committee Chairperson for first semester 2015-2016 at a stipend of $300.
2. Recommend the appointment of Jared Moore as Grade 6-12 Technology Education Department Chairperson for the term of July 1, 2015 through June 30, 2017, at the annual stipend of $1800.
3. Recommend the appointment of Carole Shearer as High School German Honor Society Advisor at the Salary of $360 which represents Step 1 of the Extracurricular Salary Schedule.
4. Recommend the appointment of Hannah Stayer as Middle School Choir Director at the Salary of $600 which represents Step 1 of the Extracurricular Salary Schedule.

Employment

Name:	Shannon J. Metzler
Education:	Lampeter-Strasburg High School, Diploma; Grove City College, B.S. in English, Minor in Math
Certification:	English 7-12 Mathematics 7-12
Contract:	Temporary Professional Contract
Salary:	$53,625 – B.S. – Step 3
Assignment:	High School English Teacher
Effective:	2015-2016

Recommend the employment of Maxwell Allen as a seasonal maintenance employee at the hourly rate of $8.50, effective June 16, 2015.
Recommend the employment of Tristalyn Bixler-Kint as Middle School Head Cheerleading Coach (Fall) at the salary of $1,500 which represents Step 1 of the Extracurricular Salary Schedule.
Recommend the employment of Theresa Burgess as a TAC Swim Instructor at the hourly rate of $9.50, effective June 1, 2015.
Recommend the employment of Jared Couch as a seasonal maintenance employee at the hourly rate of $8.50, effective June 16, 2015.
Recommend the employment of Judith Brown-Hershner as Administrative Assistant for Communication at the Education Center at the hourly rate of $18.50, effective July 6, 2015.
Recommend the employment of Dishon Hopkins as Middle School Co-Assistant Football Coach #2 at the salary of $960 which represents Step 1 of the Extracurricular Salary Schedule.
Recommend the employment of Elizabeth Howie as a full time substitute kindergarten teacher at Valley View Elementary effective August 17, 2015 through January 16, 2016 (salary pro-rated based on employment and Step 1 of the Bachelor’s Degree Schedule).
Recommend the employment of Dennis Hulslander as Co-Assistant Football Coach #3 at the salary of $1400 which represents Step 2 of the Extracurricular Salary Schedule.
Recommend the employment of Eric Smith, Maintenance Mechanic, at the salary of $35,000, effective June 1, 2015. Mr. Smith was incorrectly approved at the hourly rate of $16.83 at the May 18, 2015 Board Meeting.

Reassignments
1. Notification to the Board of the reassignment of Connie Fickes, 1^st Grade Teacher at Yorkshire Elementary, to the position of 6^th Grade Teacher at the Middle School effective 2015-2016.
2. Notification to the Board of the reassignment of Chad Lonergan, 5^th Grade Teacher at East York Elementary, to the position of 6^th Grade Teacher at the Middle School effective 2015-2016.
3. Notification to the Board of the reassignment of Beth Ann Pratte, 6^th Grade Teacher at the Middle School, to the position of 2^nd Grade Teacher at Yorkshire Elementary effective 2015-2016.
Request for Leave of Absence
1. Recommend Board approval of the request of K. Tina Howe, School Counselor at the High School, for a disability leave starting on or about September 25, 2015 through approximately November 5, 2015, followed by an FMLA leave of absence. Mrs. Howe will be returning to employment on December 1, 2015.
2. Recommend Board approval of the request of Kathy Pugh, Secretary to the Principal at the Middle School, for an FMLA leave of absence from June 4, 2015 through June 8, 2015.
Re-Appointment of Spring Coaches for 2014-2015

Larry Dalton

Assistant Girls Softball

Step 2

$2,691

Daniel VanHouwe

1^st Assistant Track Coach

Step 4

$4,716

Mr. VanHouwe was incorrectly approved as Assistant Track Coach at the February 23, 2015 Board Meeting.

Re-Appointment of Fall Coaches for 2015-2016

LAST	FIRST	POSITION	Step 15-16	SALARY
BOBB	JESSICA	Assistant Field Hockey #2	2	$2,654
DALTON	LARRY	Middle School Head Football	3	$3,900
DANILUCK	JUSTIN	Assistant Girls Soccer #2	4	$3,324
ENDERS	JOHN	Middle School Head Boys & Girls Cross Country	4	$3,419
FORNADEL	JOHN	Assistant Boys Soccer #1	4	$4,000
GABLE	KENT	Head Golf	4	$6,483
GUYER	SONIA	Head Girls Volleyball	4	$5,600
HERMAN	RONALD	Head Boys Cross Country	4	$4,000
KINARD	MICHAEL	Assistant Boys Soccer #2	2	$2,327
KOWALEWSKI	ANTHONY	Head Boys Soccer	4	$6,483
LUCKENBAUGH	SCOTT	Co-Assistant Football #3 (1/2)	4	$2,475 (1/2)
MILKOWSKI	ELIZABETH	Head Field Hockey	4	$5,600
SHOUCK	AMANDA	Assistant Girls Volleyball	4	$4,000
SHUGARS	THOMAS	Head Girls Soccer	4	$6,483
SNELL	ALEXIS	Assistant Cheerleading	2	$2,054
TOMAN	REBECCA	Head Girls Tennis	4	$4,318
VANHOUWE	DANIEL	Head Girls Cross Country	4	$4,000
WERNER	DENISE	Middle School Head Field Hockey	4	$3,792
YODER	LESLEE	Head Cheerleading	4	$4,000
ZORTMAN	CRAIG	Assistant Football #2	4	$4,950

Re-Appointment of Extracurricular /Co-curricular Advisors for 2015-2016

LAST	FIRST	POSITION	STEP	SALARY
Anderson	Daniel	National Honor Society Advisor (1/2)	Step 2	$525 (1/2)
Bedell	Elizabeth	HS Newspaper Advisor	Step 4	$1,100
Bedell	Elizabeth	HS Project Harmony Advisor	Step 3	$935
Bedell	Elizabeth	HS GSA	Step 3	$935
Biddle	James	MS Marching & Concert Band Director	Step 4	$3,168
Biddle	James	MS Jazz Band	Step 4	$2,262
Campbell	Karen	MS Envirothon Coordinator	Step 2	$420
Cebula	Heidi	HS English Honor Society Advisor	Step 2	$420
Chapman	Amy	MS Sounds of Tomorrow	Step 2	1,516
Chapman	Amy	MS Musical Choral Director	Step 2	$1,435
Drumm	TW	HS Percussion (Fall)	Step 4	$2,072
Drumm	TW	HS Percussion (Winter)	Step 4	$2,072
Evans	Jamie	MS Yearbook Advisor	Step 4	$1,500
Eyster	Thomas	HS Musical Pit Orchestra Director	Step 4	$1,500
Fauth	Debra	HS Musical Assistant Director	Step 4	$2,309
Fornadel	Karen	National Art Honor Society Advisor	Step 4	$1,500
Geiple	Jacqueline	HS Green Club Advisor	Step 2	$770
Gentzyel	Leslie	HS Science Olympiad Coordinator	Step 4	$1,100
Good	Oliver	HS Assistant Student Council Advisor	Step 3	$1,275
Gutekunst	Neil	HS Best Buddies Advisor (1/2)	Step 4	$1,025 (1/2)
Hadginski	Michael	HS Trojan Theatre Lighting and Sound	Step 4	$1,100
Hammond	Joan	11th Grade Class Advisor	Step 4	$1,100
Hammond	Joan	12th Grade Class Advisor	Step 4	$1,100
Husler	Matthew	HS Marching & Concert Band Director	Step 4	$6,502
Husler	Matthew	HS Jazz Band	Step 4	$2,262
Jackson	Michael	MS TV Technical Advisor	Step 4	$2,145
Kingston	Jolene	HS SADD Advisor	Step 4	$1,100
Kinneman	Heather	HS Spanish Honor Society Advisor	Step 4	$600
Lawrence	Sarah	HS Quiz Bowl (1/2)	Step 4	$750 (1/2)
Lubaszewski	Thomas	HS Ski Club Advisor	Step 4	$600
Markey	Ashley	HS Assistant Marching Band Director	Step 4	$4,067
Martin	Jennifer	HS Best Buddies Advisor (1/2)	Step 4	$1,025 (1/2)
McAuliffe	Molly	MS Musical Director	Step 3	$2,338
McAuliffe	Molly	MS Musical Choreographer	Step 2	$844
McFadden	James	MS Science Fair Coordinator	Step 4	$2,050
Pavoncello	Kathy	MS Color Guard	Step 3	$510
Payne	Scott	MS TV Program Advisor	Step 4	$1,696
Rodriguez	Felicia	HS Color Guard (Fall)	Step 2	$1,955
Rodriguez	Felicia	HS Color Guard (Winter)	Step 2	$1,435
Schaszberger	Myrna	HS Musical Director	Step 4	$4,000
Smith	Stephen T.	HS Musical Set Design & Construction	Step 4	$2,050
Smith	Marjorie	10th Grade Class Advisor	Step 3	$510
Spanswick	Sallie	National Honor Society Advisor (1/2)	Step 4	$750 (1/2)
Stayer	Hannah	HS YS Singers	Step 4	$2,222
Stayer	Hannah	HS Musical Choral Director	Step 4	$1,500
Stiles	Jonathan	HS Musical Sound and Lighting	Step 4	$1,251
Styer	Erika	9th Grade Class Advisor	Step 3	$510
Styer	Erika	HS Link Crew	Step 3	$1,743
Thrush	Ashley	HS Strings Ensembles	Step 4	$1,025 (1/2)
Thrush	Ashley	MS Orchestra	Step 4	$500 (1/2)
Thrush	Ashley	Tri-M Music Honor Society Advisor	Step 4	$600
Toner	Janet	MS Assistant Student Council Advisor	Step 2	$1,290
Toren	Joseph	HS TV Studio Advisor	Step 4	$3,401
Vranich	Michelle	HS Musical Choreographer	Step 4	$2,222
Weinrich	Steven	MS Musical Set Design & Construction	Step 2	$770
Weld	Jesse	HS Quiz Bowl (1/2)	Step 4	$750 (1/2)
Whiteley	Stephen	HS Student Council Advisor	Step 4	$2,750
Willson	Kevin	HS Yearbook Advisor	Step 2	$1,435
Wolschleger	Susan	HS Musical Accompanist	Step 4	$822
Young	Jane	HS Musical Ticket Coordinator	Step 4	$822
Zirkle	Peggy	MS Student Council Advisor	Step 4	$2,171

Re-Appointment of Medical Personnel for 2015-2016
1. Recommend the re-appointment of Christian N. Carlisle, DDS, as the school dentist at an examination fee of $10 per student.
2. Recommend the re-appointment of East York Family Medicine – Wellspan Medical Group with Dr. Carlene Warner and Dr. Teresa Seydel, as our primary physicians for consultation, supervision of protocols and required school physical examinations (excluding sports physicals) at a consultation fee of $500 per year. The individual physical examination fee is $10 per student.

Policy Review Committee Report – Ms. Bates
1. The minutes of April 28 are provided.
  
  Ms. Bates reported above.
2. Policy Revisions. The Policy Review Committee recommends approval of the following policy revisions and the Board Operating Guidelines. [Motion, Discussion, Public Comment, Roll Call Vote]
  
  Ms. Bates reported above and reviewed information. Discussion is noted below.
  
  Motion, Leopold-Sharp, Second, Schroeder; Approval of #1-6 policy revisions.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  Motion, Bates, Second, Schroeder; Approval of the Business Operating Guidelines with the suggested amendments noted below.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  1. Delete 202 – Eligibility of Nonresident Students – attachments 1 and 2
  2. Delete 227 Controlled Substances/Paraphernalia – attachment 1
  3. Delete 716 – Integrated Pest Management – attachments 1 and 2
  4. Delete 353 – Employee Assistance Program
  5. Delete 904.1 – Smoke-Free Environment
  6. 810 – Transportation – attachment 1, YSHS Walking Zone
  7. Board Operating Guidelines
    1. 003-BOG-0 – Development of Board Procedures Policy
    2. 003-BOG-1 – Board Procedure/Policy Development Process
    3. 003-BOG-2 – Policy Deliberation Questions
    4. 003-BOG-3 – Exception to Board Policy/Administrative Regulation
    5. 003-BOG-4 – Request for Exception to Board Policy
    6. 003-BOG-5 – Request for Exception to Administrative Regulation
    7. 004.1-BOG-0 – Student Representative to School Board
    8. 004-BOG-1 – Filling a Board Vacancy
      A discussion took place and points were – A majority vote of the seated Board members will be required to fill a vacancy (last sentence) represents majority of those still seated; include a reference to 004-BOG-2 and change title of that BOG to Application to Fill a Board Vacancy to eliminate any confusion.
    9. 004-BOG-2 – Board of School Directors Application Form
      A discussion took place and points were – title change noted above; complete the two blanks of “____ School District” to York Suburban School District; add a statement if applicant is over age 18 and how many years they lived in YSSD.
    10. 004-BOG-3 – Reimbursement for Expenses
    11. 004-BOG-4 – Expense Report
    12. 005-BOG-0 – Duties of Board Officers
    13. 005-BOG-1 – Board Standing Committees
    14. 005-BOG-2 – Functions of Standing Committees
    15. 005-BOG-3 – Solicitor Services
    16. 005-BOG-4 – Solicitor Letter
    17. 005-BOG-5 – Questionnaire for Prospective District Solicitors
    18. 005-BOG-6 – Employment of Consultants
    19. 006-BOG-0 – Public Notice of Board Meetings
    20. 006-BOG-1 – Official Board Minutes
    21. 006-BOG-2 – Abstentions from Voting
    22. 006-BOG-3 – Abstention for Conflict of Interest
      Dr. Merkle commended the Policy Review Committee with all their hard and incredible work and also the Board during the policy revision process.
Additional Committee Reports
Mr. Miller asked if there were any additional committee reports.

A reminder was provided about the Facilities Committee on June 17 at 4:30 PM.
Legislative Policy – Mr. Sears

PA School Boards Association Legislative Platform for 2015

Mr. Sears reported above.

A discussion continued and points were – time and effort to seemingless pointless exercies could be worth it; time commitment is June 30; special education funding and charter school were discussed as main focuses; special education funding may have broader support.

Mr. Miller concluded the discussion asking if anyone wanted to assist Mr. Sears with this task. While no interest was shared, Mr. Miller asked Mr. Sears to email a suggestion to all Board members for their review. Mr. Miller thanked Mr. Sears for working on this task on behalf of the Board.
Lincoln Intermediate Unit Board Report – Mr. Sears
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 9, is provided.

Mr. Sears reported above.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported graduation was held last Thursday and a total of 78 students graduated. Since 1991 there have been 3,577 graduates from York Adams Academy. From YS, the following students received a diploma, Chance Davis, Caleb Ferguson, Shayne Furey and Hoyt Wine. Other students will continue their enrollment or be enrolled in the fall.
York Area Tax Bureau Report – Ms. Mason
No report
York County School of Technology – Mrs. Schroeder
Mrs. Schroeder reported a meeting will be held next week.
Recognition of Visitors

Mr. Miller thanked the visitors for attending this evening.
Board Meeting and Committee Schedule
Mr. Miller reported above.
Public Comment
An opportunity was provided for public comment.

Dick Grau – When will the Board consider my request and will I be informed of the decision?

Mr. Miller responded the Board will access legal opinion first, then have a discussion. Dr. Merkle will respond to Mr. Grau.
Adjournment
The meeting was adjourned at 8:54 PM.

There will be an Executive Session immediately following the meeting.

An Executive Session was held following the meeting.

Posted in SB-Minutes

Proposed Meal Prices – 2015-16
$.10 Increase
Lunch	Breakfast
$2.20 Elementary	$1.40 Elementary
$2.45 Secondary	$1.40 Secondary
$3.80 Adult	$1.95 Adult

Larry Dalton	Assistant Girls Softball	Step 2	$2,691
Daniel VanHouwe	1^st Assistant Track Coach	Step 4	$4,716