Agenda 2015-12-07

YORK SUBURBAN SCHOOL BOARD

RE-ORGANIZATION MEETING FOLLOWED BY PLANNING COMMITTEE MEETING

DECEMBER 7, 2015 – 7:00 PM

RONALD H. PROVARD EDUCATION CENTER

A G E N D A

Call to Order – Ms. Leopold-Sharp, Vice-President
Pledge of Allegiance to the Flag
The re-organization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year.
Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the Re-organization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”

Items of business are as follows:
1. Election of Temporary President [Motion; Discussion; Public Comment; Roll Call Vote]
2. Reading of the Certificates of Election for Elected Board Members
  1. Scott M. Eden
  2. John H. Posenau
  3. Richard M. Robinson
  4. Lois Ann Schroeder
  5. Michael J. Thoman
3. Swearing in of Elected Board Members
4. Roll Call
5. Report of Nominations Committee – Ms. Bates
  1. The minutes of November 17 are provided.
  2. Election of President [Motion; Discussion; Public Comment; Roll Call Vote]
    Return of Chair to the President
  3. Election of Vice-President [Motion; Discussion; Public Comment; Roll Call Vote]
6. 2016 Meeting Schedule of Planning Committee and Regular Monthly Meetings. The Administration recommends the approval of the meeting schedule for 2016. Voting will only take place at regular monthly meetings unless advertised otherwise. All times are at 7:00 PM and the place where the meetings will be held is the Ronald H. Provard Education Center unless advertised otherwise. [Motion; Discussion; Public Comment; Roll Call Vote]
7. Committee and Miscellaneous Board Representative Assignments
  Policy 005 – Local Board Procedures – Organization
  1. Academic Standards and Curriculum Committee
  2. Communications Committee
  3. Facilities Committee
  4. Finance Committee
  5. Personnel Committee
  6. Policy Review Committee
  7. York County Tax Collection Committee – Ms. Mason is District Representative and Ms. Leopold-Sharp is Alternate.
  8. York County School of Technology Joint Operating Committee – Three-year term commenced on January 1, 2013 and will expire on December 31, 2015. Mrs. Schroeder is District Representative. Mr. Posenau is the Alternate.
  9. York County School of Technology Authority – Mr. Posenau is District Representative.
  10. York Adams Academy Board Representative – Mrs. Freireich is District Representative.
  11. Lincoln Intermediate Unit Board Representative – Three-year term commenced on July 1, 2014 and will expire on June 30, 2017. (Mr. Sears) was District representative.
  12. Lincoln Intermediate Unit Joint Operating Authority – (Mr. Sears) was District Representative.
  13. Legislative Policy – (Mr. Sears) was District Representative.
    Board Members – Please call or email the President by 5:00 PM on Wednesday, December 9, to indicate your top three requests, ranked in priority order.
The Administration recommends the Board approve the contract with Core Design Group Architects & Engineers for the Middle School Cafeteria and Secure Vestibule project. [Motion; Discussion; Public Comment; Roll Call Vote]
Adjournment

YORK SUBURBAN SCHOOL BOARD

PLANNING COMMITTEE MEETING
DECEMBER 7, 2015 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

Call to Order – Board President
Board President’s Report
1. Executive Session following meeting
2. New President’s Remarks
Superintendent’s Report – Dr. Merkle
1. District Affiliated Report – YS Education Foundation – Sarah Reinecker, President, and Zach Weinstein, YSHS Junior, will provide a brief report on the work of this organization.
2. Early Learning Initiative – Dr. Ketterman
3. High School Band
4. New Board Member Orientation
5. York Academy Regional Charter School Renewal
Business Office Report – Ms. Mason
1. Item being recommended for approval on December 21
  1. The Administration recommends Board approval of a three year Service Agreement for the District with Johnson Controls in the amount of $30,276 for the first year and $31,184 for year two and year three.
  2. The Administration recommends Board approval of Gilbert Architects, Inc. to do a District-Wide Facility Study at a cost not to exceed $25,000.
2. Informational Item
  2016-17 Budget Update
Student Board Representative Report – Elizabeth Huh
Committee Reports
1. Academic Standards and Curriculum Committee Report – Dr. Maloney
  
  The Committee will be recommending Board approval of four new and five modifications to existing high school courses as per the attached documents.
2. Facilities Committee – Mrs. Freireich
  The minutes of September 16 and the combined Finance/Facilities meeting of October 28 are provided.
3. Finance Committee – Mr. Posenau
  The minutes of October 28 are provided.
4. Personnel Committee – Ms. Shaffer
  The minutes of September 24 are provided.
5. Policy Review Committee – Ms. Bates
  1. The minutes of October 27 are provided.
  2. Discussion Topic: Policy 005 – Local Board Procedures – Organization
  3. The Policy Review Committee will be recommending approval of the following policy revision.
    916 Volunteers, Visitors, Unpaid Assistants and Co-Op Supervisors
6. Additional Committee Reports/Announcements
Lincoln Intermediate Unit
The “…by Dawn’s Early Light” highlights of the LIU Board Meeting of November 24 is provided.
York Adams Academy – Mrs. Freireich
York County School Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of November 24 is provided.
Board Meeting and Committee Schedule
A new calendar will be published for January through June 2016 meetings once committee assignments are made.
Comments and/or Questions from the Public
Adjournment
There will be an opportunity for public comment at the end of each report.

AN EXECUTIVE SESSION WILL BE HELD IMMEDIATELY FOLLOWING THE MEETING.

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