Minutes 2016-01-25

YORK SUBURBAN SCHOOL BOARD

Regular Monthly Meeting

January 25, 2016 – 7:00 PM

Ronald H. Provard Education Center

An Executive Session will be held at 6:30 PM, prior to the meeting.

M I N U T E S
(approved on February 22, 2016)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Emily Bates, Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Cathy Shaffer, Michael Thoman, Elizabeth Huh (Student Representative)
  
  Member not present – Lois Ann Schroeder
3. Public Comment
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of January 11, 2016 and the Regular Monthly Meeting of December 21, 2015. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes were approved as submitted.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of December 31, 2015 [File for audit]
1. Treasurer’s Report (All Funds)
2. Condensed Board Summary Report – General Fund Revenue
3. Condensed III Board Summary Report – General Fund Expenditures Report
4. Condensed III Board Summary Report – Capital Projects, Capital Reserve, Food Service
5. Fund Accounting Check Summary Report – General Fund, Food Service, Capital Projects
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Bates; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
Board President’s Report – Ms. Leopold-Sharp
Executive Session. The Board met in Executive Session on December 21, 2015 following the Regular Monthly Meeting, on January 11, 2016 prior to this evening’s meeting following the Planning Committee Meeting and prior to this evening’s meeting for the purpose of discussing personnel and/or legal issues.

Ms. Leopold-Sharp reported above.
Superintendent’s Report – Dr. Merkle
1. School Board Recognition Month
  IR 5G&C
  IR 5MM&P
  
  Dr. Merkle thanked the Board for their dedicated service to the District that includes the students, staff, administrators, parents and community. Thank you notes and posters prepared by students, videos and t-shirts were shared with the Board. Certificates from PA School Boards Association were distributed to each Board member.
2. Student Enrollment Report
  Dr. Merkle reported above.
  
  A discussion continued and the points were – request to include the October 1, 2015 official enrollment number on future reports; the Administration continues to watch the growing class sizes.
3. The Administration recommends Board approval of the immediate expulsion of student #214822 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student will be placed at an alternative school for a minimum of forty-five days. [Motion; Discussion; Roll Call Vote]
  Motion, Freirich, Second, Bates; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
4. The Administration recommends Board approval of the immediate expulsion of student #213393 as set forth in the Administrative Disciplinary Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student will be placed at an alternative school for a minimum of forty-five days. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Bates; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
5. The Administration recommends Board approval of the 2016-17 Calendar as presented. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
6. The Administration recommends Board approval of the contracted service with the Lincoln Intermediate Unit for 0.25 full-time equivalent teacher for English as a Second Language instruction. The cost of approximately $20,000 has been budgeted. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Posenau; Approval.
  
  A discussion continued and the point was – this position started last week.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
7. District Goals – Mid-Year Review
  Dr. Merkle reported above.
8. State of the District
  Dr. Merkle reported above.
  
  A discussion continued and points were – the process for the class size task force will begin at the Middle School and grow from there, the focus will be a longer range view and will impact next school year and beyond; the student residency investigation services is having mixed results, saving the time of the administration is a positive, to date 22 students were removed and there are 45 active cases, difficulty exists in split family situations with shared custody, law is not clear cut, time and resources are being reviewed with outside consultant for these services, we have a responsibility to our tax payers, the district has a stringent enrollment process, the word is out and the community does know our practices, four years ago we identified 45 students and the following two years we had fewer residency situations, a large portion is York City with the remainder being wide spread through the county, the Administration could provide additional information for Board members about this process and challenges that exist; High School open campus began two years ago and there has been significant growth with students enrolling in college courses; the Student Representative responded that many students are interested in enrolling in college courses next year; YS Education Foundation did support a grant submitted by Dr. Fuhrman to support students with enrollment and transportation for college courses and some students had their tuition paid; students enroll in entry level college courses that are suitable to their schedule when they can get off campus to attend, students are attending classes at Penn Sate/York, York College and Harrisburg Area Community College.
9. Snow Decisions – Dr. Merkle reported the snow clean-up has caused school to be closed January 25 and 26. The bus company’s bus lot was not cleaned out as of this evening and that was a surprise. Many roads are only one lane and will cause challenging situations with bus travel. Our facilities are ready to receive students. Mr. Ingerto, Mr. Girling, the maintenance and custodial teams did a phenomenal job with the snow clean-up. Snow removal contracted service was necessary to lift the snow and place off parking lots. The early childhood program opened on time at both Valley View and Yorkshire Elementary Schools today.
  
  A discussion took place about the mid-winter vacation days and make-up days.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the IRS Mileage Reimbursement Rate of $.54 per mile for the 2016 calendar year. The rate for the 2015 calendar year was $.575. [Motion; Discussion; Roll Call Vote]
  Motion, Bates, Second, Freireich; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
2. The Administration recommends Board approval of the proposed York Adams Academy 2016-17 General Operating Budget. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Bates; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
3. The Administration recommends Board approval of the proposed 2016-17 York County School of Technology Budget. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Shaffer; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
4. The Administration recommends Board approval of the Agreement with Cummins Power Systems, LLC for District wide preventive maintenance services for back-up generators for a total cost of $4,336. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Bates; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
5. The Administration recommends Board approval of the Proposed Preliminary Budget and theResolution for the 2016-17 Budget and authorization to file for the Act 1 Referendum Exception for Retirement. The Preliminary Budget Proposal assumes the District will receive approval for the use of one Act 1 real estate tax referendum exception. Until the Final Budget for 2016-17 is approved, the Administration will continue to review and revise the budget. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Robinson; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
6. The Administration recommends Board approval of the Agreement with M. J. Delp Construction for the purposes of snow removal for Indian Rock Elementary, East York Elementary, York Suburban Middle School and Yorkshire Elementary School entrances and parking lots. The cost is the same as last year: $95/hour per 3/4 ton pickup, per dump truck, per backhoe and skid steer; $110 per hour per 7 ton FWD truck; $650 per ton for salt spreading. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Bates; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
7. The Administration recommends Board approval of advertising and soliciting for bids for secure entrances for Indian Rock Elementary and East York Elementary. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Shaffer; Approval.
  
  A discussion continued and points were – some plans were reviewed at the Facilities Committee meeting, will the Board have opportunity to review plans before they go out?, the Administration responded this information can be added to the February Planning Committee meeting agenda.
  
  Roll Call Vote, all present yes. Motion carried 8-0.
8. Informational:
  1. 2016-17 Budget Update
    Ms. Mason reviewed the budget comparison document shared with the Board.
  2. Food Service Department Report
    1. Dining Review Report for December
    2. Sales Report
      Ms. Mason reported above and added the number of sales continues to grow on the Sales Report.
  3. New Financial Software – Ms. Mason reported payroll was the first part of the transition and things are going well with only a few frustrations. Absences and purchase orders are the next part of the transition.
Student Board Representative Report – Miss Huh
Miss Huh reported two students are going to Regional Orchestra and students will be attending District Band next week. Some students had questions about Calculus BC next year, will that be a college course only?

Dr. Merkle responded that she will check and share with the Board and Elizabeth.

Miss Huh responded to the question about what students thought of having their exams prior to winter break by commenting that students were not stressing over break and overall liked relaxing over the break instead of studying for exams.

Committee Reports – Ms. Leopold-Sharp

Communications Committee Report – Ms. Shaffer
1. The Activity and Communications Reports are provided.
  Ms. Shaffer reported above.
2. State of the District/Community Budget Meeting
  Ms. Shaffer reported three administrators presented information at the above meeting while 14 community members and eight Board members attended.
Facilities Committee Report – Mrs. Freireich
The November 18 minutes are provided.

Mrs. Freireich reported above.

Personnel Committee Report – Ms. Bates

The Board of School Directors hereby notifies the Assistant Superintendent, Dr. Patricia A. Maloney, that the Board intends to retain her for a further term of three years, approves the contract of employment for that period with all of its pertinent provisions, and elects her to that position for a period of three years starting July 1, 2016. [Motion; Discussion; Roll Call Vote]
Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
The Administration recommends Board approval of the revision of the full-time, 8-hour traveling custodial position to two part-time 5-hour non-traveling positions at East York Elementary and Yorkshire Elementary. [Motion; Discussion; Roll Call Vote]
Motion, Freireich, Second, Posenau;

Approval. Roll Call Vote, all present yes. Motion carried 8-0.
The Administration recommends Board approval to increase the substitute pay rate for the position of Head Custodian to $12.00 per hour after five (5) consecutive days of employment. If the substitute custodian is employed as a Head Custodian for more than five (5) consecutive days, the substitute custodian will receive $12.00 per hour retroactive to day 1. [Motion; Discussion; Roll Call Vote]

Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present yes. Motion carried 8-0.

Consent Agenda [You have before you the Personnel Report which includes retirement, resignations, appointment, employment, leaves of absence, additional substitute teachers, additional guest teachers, additional volunteer coaches and additional volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Bates, Second, Shaffer; Approval. Roll Call Vote, all present yes. Motion carried 8-0.

Dr. Merkle commented that this is a difficult night as we accept the resignation of Dr. Grove. The District wishes Dr. Grove all the best going forward. Spring Grove Area SD is very fortunate. Dr. Grove has a strong commitment to the students and staff at YS

Dr. Grove shared that she loves this District, all of the people, students, Board and staff. She is thankful that she had the privilege of being a part of this for 23 years. She thanked the school board for all their support.
Retirement
1. Recommend Board approval of the retirement of Darla Berkowitz, School Nurse at the High School and Valley View Elementary, effective at the end of the 2015-2016 school year. Mrs. Berkowitz is retiring after having served 13 years in education all with York Suburban School District.
2. Recommend Board approval of the retirement of Shannon California, Elementary Teacher at Yorkshire (East York) Elementary, effective at the end of the 2015-2016 school year. Mrs. California is retiring after having served 17 years in education, all with York Suburban School District.
3. Recommend Board approval of the retirement of Maryalyce Keener, Library Aide at East York Elementary, effective January 22, 2016. Mrs. Keener is retiring after having served 20 years with York Suburban School District.
4. Recommend Board approval of the retirement of Michelle Williams, Classroom Assistant at Indian Rock Elementary, effective at the end of the 2015-2016 school year. Mrs. Williams is retiring after having served 18 years with York Suburban School District.
Resignations
1. Recommend Board approval of the resignation of Doris Eater, Custodian at Yorkshire Elementary, effective January 29, 2016.
2. Recommend Board approval of the resignation of Mary Beth Grove, Principal at East York Elementary, effective June 30, 2016.
3. Recommend Board approval of the resignation of Rochelle Wert, Personal Care Assistant at Indian Rock Elementary, effective February 29, 2016.
4. Recommend Board approval of the resignation of Caitlin Westenberger, Reading Aide at Indian Rock Elementary, effective January 29, 2016.
Appointment

Recommend the appointment of Brittany O’Reilly as Summer Enrichment Coordinator effective January 26, 2016 to August 2016 at the stipend of $3,000.
Employment
1. Recommend the employment of Doris Eater as a Substitute Custodian, effective February 1, 2106, at the hourly rate of $10.00.
2. Recommend the employment of Anastasia Evans as an Intramural Track Coach at the stipend of $1,500.
3. Recommend the employment of Kathy Geist as a 5-hour per day Custodian at Yorkshire Elementary at the hourly rate of $13.10, effective January 26, 2016.
4. Recommend the employment of Eleanor Gunn as a Library Aide at East York Elementary and Yorkshire Elementary at the hourly rate of $10.50, effective January 25, 2016.
5. Recommend the revision to the salary of Richard Guyer, Assistant Boys and Girls Swimming Coach #3, from the approved salary of $4,000 to the revised salary of $4,198.
6. Recommend the employment of Elizabeth Howie as an Instructional Support Aide at Yorkshire Elementary at the hourly rate of $10.66, effective January 11, 2016.
7. Recommend a correction to the hourly rate of Aaron Kreiser, Head Custodian at Indian Rock, from the approved hourly rate of $15.35 to $17.18 per hour.
8. Recommend the employment of Kerstin Lane as a 5-hour per day Custodian at East York Elementary at the hourly rate of $13.10, effective January 26, 2016.
9. Recommend the employment of Theodore Mann as a Custodian at Indian Rock Elementary at the hourly rate of $13.10, effective January 19, 2016.
10. Recommend the employment of Amy Moffitt as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective January 26, 2016.
11. Recommend the employment of Amy Moffitt as an Instructional Support Aide at Valley View Elementary at the hourly rate of $10.50, effective February 16, 2016.
12. Recommend the employment of Brittany O’Reilly as a Substitute Instructional Support and Reading Aide at the hourly rate of $9.55, effective January 27, 2016.
13. Recommend a revision to the 2015-2016 salary of Mark O’Reilly, Head Boys Tennis Coach, from the approved salary of $4,318 to a revised salary of $3,118.
14. Recommend the employment of Matthew Petersen as a seasonal maintenance employee at the hourly rate of $8.50, effective January 26, 2016.
15. Recommend the employment of Christopher Rumbaugh as Middle School Assistant Wrestling Coach at the salary of $3,329 which represents Step 4 of the Extracurricular Salary Schedule.
16. Recommend the employment of Ian Toner as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective January 26, 2016.
17. Recommend the employment of Ian Toner as a Personal Care Assistant at Indian Rock Elementary at the hourly rate of $10.50, effective March 1, 2016.
18. Recommend the employment of Caitlin Westenberger as a long-term substitute Reading Specialist at Indian Rock Elementary effective February 1, 2016 through the end of the 2015-2016 school year at the daily rate of $105.
Leave of Absence
1. Recommend Board approval of the request of Heather Guiddy, 4th Grade Teacher at Indian Rock Elementary for an intermittent FMLA leave of absence starting January 15, 2016.
2. Recommend Board approval of the request of Tina Howe, Guidance Counselor at the High School for an intermittent FMLA leave of absence starting January 20, 2016.
Additional Substitute Teachers for 2015-2016

Michael

Klein

Jennifer

Lawless

Alexander

Rosenkrans

Christine

Mattiko
Additional Guest Teachers for 2015-2016

John

Dreibelbis

Gregory

Lippiatt

Kristine

Long

Claire

McMillion

Tracey

Smith

Additional Volunteer Coaches for Winter/Spring 2015-2016

Steven Arbetman	Boys Tennis
Katelyn Balmer	Track & Field
Jenna Hammers	Girls Volleyball
J. Ander Pindzola	Track & Field
Craig Rapp	Boys Tennis
Matthew Weinstein	Boys Volleyball

Additional Volunteers for 2015-2016

Kevin	Bryant
Lisa	Campbell
Jennifer	Doran
Hokyung	Druck
Lori	Ehrlich
Jenny	Englerth
Amanda	Greenplate
Kimberly	Haga
Amy	Heim
Maria	Higgins
Eric	Kinard
Teressa	McClimans
Adam	Nolan
Derrik	Wolpert

Additional Committee Reports
No additional reports.

Lincoln Intermediate Unit Board Report – Mr. Robinson
No report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported Graduation was held last week with 40 students eligible and 30 students showed up. Two students from YS graduated, Paige Marks and Angelica Rodriquez. Paige delivered one of the three student speeches.
York Area Tax Bureau Report – Ms. Mason
Ms. Mason reported the meeting is rescheduled from tonight to next Tuesday.
York County School of Technology – Mrs. Schroeder
No report
Recognition of Visitors
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment
Adjournment
The meeting was adjourned at 8:41 PM.

Posted in SB-Minutes

Michael	Klein
Jennifer	Lawless
Alexander	Rosenkrans
Christine	Mattiko

John	Dreibelbis
Gregory	Lippiatt
Kristine	Long
Claire	McMillion
Tracey	Smith