Agenda 2016-03-21

 YORK SUBURBAN SCHOOL BOARD

Regular Monthly Meeting

March 21, 2016 – 7:00 PM

Ronald H. Provard Education Center

There will be an Executive Session prior to the meeting at 6:30 PM.

A G E N D A

  1. General Business

    Call to Order – Ms. Leopold-Sharp

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Planning Committee Meeting of March 7, 2016 and the Regular Monthly Meeting of February 22, 2016.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of February 29  [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Ms. Leopold-Sharp
    1. Executive Session Announcement Protocol – Under the advice of our solicitor, we will be sure that all executive sessions are announced at the next public Board meeting following the executive session. If this happens not to be a voting meeting, we will announce the executive session a second time to reflect that it is on the agenda and in the minutes viewable by potential auditors. This could obviously result in two announcements of the same meeting.
    2. The Personnel Committee met on March 1, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel, including an employee resignation. No official action was taken. 
    3. The Board met prior to the Planning Committee meeting on March 7, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel, including employee evaluation, collective bargaining and employee resignation. No official action was taken.
    4. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel, including employee evaluation. No official action was taken.
  4. Superintendent’s Report – Dr. Merkle
    1. Student Enrollment Report
    2. Superintendent Meeting with Legislators – Dr. Merkle will provide a brief summary of the meeting that was held on Friday, March 11.
    3. Staffing Needs Update – Dr. Merkle will provide a brief report.
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of the following bids for the Middle School Kitchen/Dining and Secure Entrance project. General Contractor – East Coast Contracting, Inc., in the amount of $866,350; Electrical Contractor – McCarty & Son in the amount of $361,672; Mechanical Contractor – Frey Lutz Corporation in the amount of $374,400; Plumbing Contractor – Frey Lutz Corporation in the amount of $135,600; Food Service Contractor – 11400 in the amount of $627,000, for a total bid of $2,365,022. The total amount includes the base bid and alternate 1 (new dining room windows), alternate 2 (lounge addition), alternate 8 (new office window in the exterior wall), and alternate 9 (shades for the new windows).  [Motion; Discussion; Roll Call Vote]

      Bid Tabulation
      Bid Tabulation Summary

    2. The Administration recommends Board approval of the architectural contract with Core Design Group for the Security Renovations at East York Elementary School in the amount of $26,350.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the architectural contract with Core Design Group for the Security Renovations at Indian Rock Elementary School in the amount of $20,670.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the contract for Mixed-Up Productions in the amount of $1,000 for disc jockey services at the High School prom to be held May 21, 2016 at Wyndham Garden.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of a three (3) year Agreement with the Lincoln Intermediate Unit to participate in the Lincoln Learning Network 3.0 Regional Wide Area Network (LLN RWAN). The total annual amount is approximately $30,534.18. This could change based on the number of Members that opt to participate and actual usage for the year.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the Lease Agreement with Williams Scotsman for two (2) containers for a five month rental for the Middle School project at a total amount of $1,569.38.  [Motion; Discussion; Roll Call Vote]
    7. Informational:
      1. Budget Update
      2. Donation from Brooks Running Company of various cross country equipment valued at approximately $4,790.
      3. Food Service Department Report
        1. Dining Review Report for February
        2. Sales Report
  6. Student Board Representative Report – Miss Huh
  7. Committee Reports – Ms. Leopold-Sharp
    1. Communications Committee Report – Ms. Shaffer

      The Activity and Communications Reports are provided.

    2. Facilities Committee Report – Mrs. Freireich
      1. The Facilities Committee recommends Board approval of the bid to Pantano Concrete in the amount of $71,160 for the High School Sidewalk project.  [Motion; Discussion; Roll Call Vote]
      2. The Facilities Committee recommends Board approval of the bid to Slough Flooring, Inc. in the amount of $123,224.05 for Indian Rock Elementary carpet replacement.  [Motion; Discussion; Roll Call Vote]
      3. The minutes of February 17 are provided.
    3. Personnel Committee Report – Ms. Bates
      1. The Administration recommends Board approval of the high school administration realignment, effective July 1, 2016 to include a split of the Assistant Principal / Athletic Director position into two full time positions:  Assistant Principal and Athletic Director. The Administration further recommends the elimination of the position of Assistant Athletic Director.  [Motion; Discussion; Roll Call Vote]
      2. Consent Agenda  [You have before you the Personnel Report which includes resignations, employment, leave of absence, additional substitute teachers, additional guest teachers, additional volunteer coach and additional volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
        1. Resignations
          1. Recommend Board approval of the resignation of Dustin Boeckel, Head Boys Basketball Coach, effective March 2, 2016.
          2. Recommend Board approval of the resignation of Mary Collins, Math Teacher at the High School, effective at the close of business on the Friday following the conclusion of Summer School 2016 (approximately July 22, 2016).
          3. Recommend Board approval of the resignation of Jessica Hawk, Instructional Support Aide at the Middle School, effective June 1, 2016.
          4. Recommend Board approval of the resignation of Alexis Snell, Assistant Cheerleading Coach, effective March 1, 2016.
        2. Employment

          1. Name:

            Amy E. Kitner

            Education:

            York Suburban High School, Diploma; York College of PA, BSN in Nursing; Slippery Rock University, School Nurse Certification; Penn State University, MS in Health Education

            Certification:

            School Nurse PK-12

            Contract:

            Professional Contract

            Salary:

            $71,700 – M.S. – Step 10

            Assignment:

            School Nurse – Valley View Elementary / High School

            Effective:

            2016-2017
          2. Recommend the employment of Carol Brown as a Substitute Instructional Support Aide and Substitute Reading Aide at the hourly rate of $9.55, effective March 22, 2016.
          3. Recommend the employment of John Fornadel as Head Boys Soccer Coach for the 2016-2017 school year at the salary of $4,575 which represents Step 4 of the Extracurricular Salary Schedule.
          4. Recommend the employment of Thomas Guerin as Head Boys and Girls Golf Coach for the 2016-2017 school year at the salary of $2,431 which represents Step 1 of the Extracurricular Salary Schedule.
          5. Recommend the employment of Krista Kruszon as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective March 17, 2016.
          6. Recommend the employment of Angela Pessognelli as a Reading Aide at Indian Rock Elementary at the hourly rate of $10.50, effective March 7, 2016.
          7. Recommend the employment of Denise Werner as Assistant Field Hockey Coach #1 for the 2016-2017 school year at the salary of $4,052 which represents Step 4 of the Extracurricular Salary Schedule.
          8. Recommend the revision of the salary of Gretchen Williams, 3.25 hours per day Substitute Learning Support Teacher at East York Elementary, from the daily rate of $48.46 to the hourly rate of $15, effective February 19, 2016 through the end of the 2015-2016 school year.
        3. Leave of Absence

          Recommend Board approval of the request of Donna Biser, 4th Grade Teacher at East York Elementary for an intermittent FMLA leave of absence starting February 24, 2016.
        4. Additional Substitute Teachers for 2015-2016

          Jennifer Seufert

          William Toth

        5. Additional Guest Teachers for 2015-2016  

          Christopher Fisher

          Jennifer Peters

        6. Additional Volunteer Coach for Spring 2015-2016  

          Nathan Cozzens – Volleyball

        7. Additional Volunteers for 2015-2016  

          Amanda Bair

          Wendy Berg

          Susan Bryant

          Craig Egger

          Nicole Eisenhart

          Jeffrey Ierley

          Crystal Ierley

          Emily Kefauver

          Katie King

          Tammy Levin

          Kelly Martin

          Ann Oestereich

          Joshua Osborn

          Sheila Powers

          Elizabeth Rumbaugh

          James Sanders

          Karl Schlenz

          Megan Sheely

          Kimberly Stambaugh

          Danielle Thorn

          Christy Torres

          Bill Toth

          Kris Trimmer

          Virginia Trimmer

          Pamela Wilt

    4. Policy Review Committee Report – Mr. Thoman

      The Policy Review Committee recommends Board approval of the following revisions to Policies and Board Operating Guidelines (BOG).  [Motion; Discussion; Roll Call Vote]

      1. 006.1 Attendance at Meetings Via Electronic Communications
      2. 007 Policy Manual Access
      3. 009 Policy Development
      4. 011 Principles for Governance and Leadership (replacing York Suburban School Board Statement of Principles)
      5. 217 Graduation Requirements
      6. 003-BOG-1 Development of Board Procedures/Policy
      7. 003-BOG-2 Board Procedure/Policy Development Process
      8. 003-BOG-3 Policy Deliberation Questions
      9. 003-BOG-4 Board Exception to Board Policy/Administrative Guideline
      10. 003-BOG-5 Request for Exception to Board Policy
      11. 003-BOG-6 Request for Exception to Administrative Guideline
      12. 004.1-BOG-1 Student Representative to School Board
    5. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report – Mr. Robinson
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment
  15. Adjournment
     
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