Minutes 2016-10-24

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
OCTOBER 24, 2016 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on November 21, 2016)

General Business
Call to Order - Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Peyton Stuart (Student Representative)
  
  Members not present – Emily Bates, John Posenau, Michael Thoman
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of October 10, 2016 and the Regular Monthly Meeting of September 26, 2016. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the Minutes are accepted as submitted.
Treasurer’s Report - Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions any any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of September 30, 2016 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
  In Mr. Posenau’s absence, Ms. Shaffer reviewed above information.
  
  Motion, Shaffer, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
Board President’s Report - Ms. Leopold-Sharp
1. The Board met following the Regular Monthly Meeting on September 26, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel items. No official action was taken.
  Ms. Leopold-Sharp reported above.
2. The Board met following the Planning Committee Meeting on October 10, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and legal items. No official action was taken.
  Ms. Leopold-Sharp reported above.
3. Recognition of National Merit Scholarship Program Students
  1. Congratulations to the Commended Students!
    1. Lucy Cook, daughter of Mr. James and Mrs. Melissa Cook
    2. Megan Hunt, daughter of Mr. Sean and Mrs. Nicole Hunt
    3. Daniel Lee, son of Mr. Nam Young and Mrs. Hyun Sook Lee
    4. Thomas Moyer, son of Mr. Thomas and Mrs. Lisa Moyer
    5. Jack Schultz, son of Mr. John and Mrs. Michelle Schultz
  2. Congratulations to the Semifinalists!
    1. Elizabeth Huh, daughter of Mr. Chulhaeng Huh and Mrs. Eunae Ma
    2. Molly Sargen, daughter of Mr. Jeff and Mrs. Braquel Sargen
      Ms. Leopold-Sharp congratulated the National Merit Students and a certificate was presented to each student.
4. Professional Development for the Board - The President moves that the Board send two members to the NSBA Conference in March, 2017. The estimated cost for each to attend is $2,050 (Registration – $740, Accommodations – $675, Airfare – $550, Parking and Meals – $85) for a total expenditure of $4,100. [Motion; Discussion; Roll Call Vote]
  Ms. Leopold-Sharp reported above.
  
  Motion, Leopold-Sharp, Second, Freireich; Approval.
  
  A discussion continued and points were – there are four people willing and able to attend the conference this year; suggest a discussion about the value of this conference; the cost would be approximately $8,200 for four people to attend the conference; suggest if money is available and people are interested in attending, the option be available to attend.
  
  Amend Motion, Shaffer, Second, Schroeder; allowing four Board members to attend the conference at the estimated cost of $8,200.
  
  The discussion continued on the amendment to the motion – is attending the conference a solid firm educational experience and recommended from those that have attended previously?; yes, with 200 educational workshops and networking available, there are many things to be learned; is there money in the budget to cover four Board members attending the conference?; money was budgeted for two Board members to attend the conference and additional money could be transferred from the Administrative travel to cover the budget gap; recent practice has been Administrators attend national converences that are within driving distance and possibly include a one night stay; there had been discussion previously about bringing in someone for professional development on negotiations and money may be needed for that opportunity; Dr. Merkle does believe if there would be four Board members attending the conference, she would feel a need to support them and attend this educational opportunity; the conference in 2019 will be held in Philadelphia; in other districts, attendance practices vary greatly.
  
  Roll Call Vote on the amendment to the motion, all present, yes, except Leopold-Sharp, no. Motion carried 5-1.
  
  Roll Call Vote on the amended motion, all present, yes, except Leopold-Sharp, no. Motion carried 5-1.
  
  Ms. Leopold-Sharp concluded the discussion stating that four Board members will attend the conference. As conference registration was done individually, the reimbursement process will be available from Mrs. Erwine.
5. Nominations Committee Process – Ms. Leopold-Sharp reported that Mr. Eden will chair the Nominations Committee and asked Board members interested in serving on this committee to contact Mr. Eden and herself. A public committee meeting will be scheduled in November and a report from the committee will be available at the November 21 regular Board meeting. Board members interested in running for President or Vice-President should contact Mr. Eden. Mr. Robinson volunteered to serve on the Nominations Committee.
Superintendent’s Report - Dr. Merkle
1. Dr. Merkle shared a copy of the program and a magnet with Board members that were distributed to the community on October 14 at the football game when the community celebrated the high school being named a National Blue Ribbon School. The presentation in Washington D.C. will take place on November 7 and 8 and Dr. Ellis, Mr. Wickenheiser and myself plan to attend.
2. District Affiliated Report – All-Sports Boosters, Kristin Marquis, President
  Dr. Merkle introduced Kristin Marquis and shared that Kristin is extremely missed as an Administrative Assistant with District and has rebounded to President of All-Sports Boosters.
  
  Kristin shared that she is excited to serve with the All-Sports Boosters along with Josh Leik, President-Elect, Mary Ridings, Secretary and Michelle Schultz, Treasurer. The Booster Club provides support for all sports, coordinates various events, operates concession stands and has spirit wear available for purchase. A review of the funds given to specific sports was given. An overview of the several tournaments sponsored at YS was provided. The partnership with Music Boosters continues and the Big Orange Cafe was open for 42 events. At the end of each sports season, student athletes may complete scholarship applications and last year eight scholarships were awarded. On behalf of the Boosters and the student athletes, thanks was extended to Board members for providing a community of encouragement for all students.
  
  Dr. Merkle thanked Kristin for her service to the organization and thanks was extended to the whole organization for all that is done for students.
3. Student Enrollment Report
  Dr. Merkle reported above. The most notable flunctuation is the charter and cyber enrollment as schools continue to report to us. This number is notably reduced from several years back and the Administration does anticipte that number to grow some as schools continue to report students to the District.
  
  A discussion continued and points were – Mrs. Gross follows up with the home school students; the classes for our youngest learners are within the District guidelines (primary students 18-20, up to 22 in 3rd grade, up to 24 in 4th and 5th grade), the Administration does balance classes with the needs of students.
4. Full Day Kindergarten Study Update
  Dr. Merkle reported there was great press this morning in the newspaper for the program being held tomorrow evening. This study has included surveying parents, parent input at Let’s Talk YS! sessions and concluding with the program for the community tomorrow evening. The recommendation or non-recommendation for FDK will be given to the Board in November. The Cabinet will continue reviewing budget opportunities.
5. Student Demographic Report – Mrs. Gross
  Mrs. Gross reported above.
6. Budget Goals - Dr. Merkle will present the broad administrative budget goals for the preparation of the 2017-18 budget.
  Dr. Merkle reported above. The Cabinet will be working on these budget goals.
7. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for Student # 213455, following a hearing conducted by Board appointed hearing officer, Michele Merkle. The Agreement sets forth the details of the recommendation in response to the violation of the District Code of Conduct. The student will complete a ten day out of school suspension, 15 day expulsion and be placed on social probation for the remainder of 2016. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
8. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for Student # 211400, following a hearing conducted by Board appointed hearing officer, Michele Merkle. The Agreement sets forth the details of the recommendation in response to the violation of the District Code of Conduct. The student will complete a ten day out of school suspension, 20 day expulsion and be placed on social probation for the remainder of 2016. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
9. Director of Finance Contract – The Superintendent recommends Board approval of the Agreement for Employment with Mrs. Corinne Mason as the Director of Finance, for a period of three years starting on July 1, 2017. [Motion; Discussion; Roll Call Vote]
  Motion, Leopold-Sharp, Second, Shaffer; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
Business Office Report - Ms. Mason
1. The Administration recommends Board approval of a three year contract with Jostens Yearbook in the amount of $32,190. This would be for the years 2017-2018 through 2019-2020. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Freireich; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
2. The Administration recommends Board approval of Harry L. Peeples to continue to be exempt from paying real estate taxes for the property located at 1846 Clover Lane, York, PA (Parcel 48-000-21-0092-00-0000-E) as approved by the Pennsylvania State Veterans’ Commission. This would take effect for the 2016-17 fiscal year. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
3. The Administration recommends Board approval of the advertising and soliciting of bids for snow removal for the District. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Shaffer; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
4. The Administration recommends Board approval of the Proposal for Professional Services required for renovations to the Stadium Field with Turf, Track & Court, LLC in the amount of $23,795. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.
  
  Ms. Say, Solicitor commented it is good to see with the actions taken above that the District is consistent with the School Code that contracts over $100 are being reviewed by the business office and brought to the Board for action.
5. Informational:
  1. The District has been informed from the state that the Plan Con reimbursement money for 2015-16 in the amount of $509,895 will be received in late November.
  2. The District’s Bond Settlement was held on Friday for $9.8 million
  3. Food Service Department Report
    1. Dining Review Report for September
    2. Sales Report
      Ms. Mason reported above.
Student Board Representative Report - Peyton Stuart
Mr. Stuart reported the PSAT was administered to students last week. Collaboration Day was held today and students enjoyed a delayed schedule. An athletic report was provided. The band’s participation in shows and a parade continue. The Trick or Treat Night at the high school provided by different organizations for the little children will be held on Thursday.

Committee Reports - Ms. Leopold-Sharp

Communications Committee Report - Ms. Shaffer
The Activity and Communications Reports are provided.

Ms. Shaffer reported above.
Facilities Committee Report - Mrs. Freireich
1. The minutes of September 14 are provided.
  Mrs. Freireich reported above.
2. The Facilities Committee recommends the rejection of all bids for the Yorkshire Elementary secure entrance. [Motion; Discussion; Roll Call Vote]
  Mrs. Freireich reported above.
  
  Motion, Freireich, Second, Schroeder; Approval.
  
  A discussion continued and points were – upon review of the proposals and ideas, there was a good deal of discussion at the committee meeting and the committee did not feel comfortable with them and asked the Administration to go back and look at other options available; the Administration is planning to report to the Facilities Committee in December, followed by a report to the Board in January; the building is secure at this time and alternatives will be investigated and reviewed; communication with the staff is important and will continue throughout the process.
  
  Roll Call Vote, all present, yes. Motion carried 6-0.

Personnel Committee Report - Ms. Bates

Consent Agenda [You have before you the Personnel Report which includes resignation, appointment, employment, re-assignment, leave of absence, building re-assignment, substitute teachers, guest teacher, volunteer winter coaches and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

In Ms. Bates’ absence, Ms. Shaffer reviewed this item.

Motion, Shaffer, Second, Schroeder; Approval.

Roll Call Vote, all present, yes. Motion carried 6-0.

Resignation
Recommend Board approval of the resignation of Rebecca Hayes, long-term substitute 2nd Grade Teacher at Yorkshire Elementary, effective September 27, 2016.
Appointment
Recommend the appointment of Amy Intrieri as MS Marching & Concert Band Director for the 2016-2017 school year at the salary of $1,667, which represents Step 1 of the Extracurricular Salary Schedule.
Employment
1. Recommend the employment of Madeleine Devaney as a TAC Swim Instructor at the hourly rate of $9.00, effective October 25, 2016.
2. Recommend the employment of Alicia Erickson as a long -term Substitute 2^nd Grade Teacher at Yorkshire Elementary from November 15, 2016 through December 22, 2016, at the daily rate of $105.
3. Recommend the employment of Michael Hadginske as High School Trojan Theatre Lighting and Sound Advisor for the 2016-2017 school year at the salary of $1,128 which represents Step 4 of the Extracurricular Salary Schedule.
4. Recommend the employment of Amy Intrieri as a half-time long-term Substitute Music Teacher at the Middle School effective September 19, 2016, through approximately December 22, 2016, at the daily rate of $52.50.
5. Recommend the transfer of Michael Kinard from the position of Assistant Boys Soccer #2 Coach at the salary of $2,870 which represents Step 3 of the Extracurricular Salary Schedule, to the position of Assistant Boys Soccer #1 Coach effective for the 2016-2017 school year at the salary of $3,444 which represents Step 3 of the Extracurricular Salary Schedule.
6. Recommend the employment of Jacob Kitting as a Substitute Custodian at the hourly rate of $10.00 effective October 25, 2016.
7. Recommend the employment of Jacqueline Merrifield as a Substitute Instructional Support Aide at the hourly rate of $9.55 effective October 25, 2016.
Re-Assignment

Recommend the re-assignment of Shannon Metzler from Substitute Teacher to Temporary Professional Employee at Step 1 of the Bachelor’s scale and a salary of $53,200 to be prorated based on the start date of October 10, 2016.
Leave of Absence

Recommend Board approval of the request of Alexis Morrow, 2^nd Grade Teacher at Valley View, for a disability leave starting on or about January 22, 2017 through approximately March 3, 2017, followed by a FMLA leave of absence through May 2, 2017. Mrs. Morrow will be returning to employment on May 3, 2017.
Building Re-assignment

Name

Building Assignment

8-17-16

Building Re-assignment

effective 9-26-16

Amy Moffitt

Valley View Elementary

Yorkshire Elementary
Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective October 25, 2016:
Nicole Flowers
Karen Keeney
Gloria Nickol
Recommend the employment of the following Guest Teacher at the daily rate of $100, effective October 25, 2016:

Nicholas Mauro

Recommend Board approval of the following Volunteer Winter Coaches for 2016-2017:

Joseph Hasenfuss	Boys Basketball
Molly Ariail	Girls Basketball
Brandon Hill	Girls Basketball
Alexis Mailman	Girls Basketball
Michael McKee	Girls Basketball
Scott Naylor	Wrestling
Steven Rice	Wrestling
Brooke Small	Cheerleading
Alexis Snell	Cheerleading

Recommend Board approval of the following Volunteers for 2016-17:

Sandra Adamski

Carter Bowman

Margarita Brantley

Susan Brousseau

Jill Bryant

Bradley Ilgenfritz

Sara Kline

Justine Kloske

Karen Potts

Amber Rinehold

Heidi Royer

Troy Thomason

Catherine Valakis

Beth Weems

Policy Review Committee Report - Mr. Thoman
1. The September 27 minutes are provided.
  In Mr. Thoman’s absence, Mrs. Shaffer reviewed above.
2. The Policy Review Committee recommends approval of the following policy revisions.
  1. 000 Board Policy/Procedure/Administrative Guidelines
  2. 002 Authority and Powers
  3. 004 Membership
  4. 810.2 Transportation – Audio/Video Recording (new policy)
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Shaffer, Second, Schroeder; Approval.
    
    Roll Call Vote, all present. Motion carried 6-0.
Ms. Leopold-Sharp reported a discussion will be held at the December Planning Committee meeting about the possibility of holding the policy discussions with full Board rather than Policy Committee due to the limited number of policies that need reviewed and discussed.
Additional Committee Reports
Ms. Leopold-Sharp asked if there were any additional committee reports. There were none at this time.

Lincoln Intermediate Unit Board Report - Mr. Robinson
No report
York Adams Academy Report - Mrs. Freireich
Mrs. Freireich reported 12 YS students are attending YAA. Preliminary budget figures will be available at the meeting scheduled tomorrow evening
York Adams Tax Bureau Report - Ms. Mason
Ms. Mason reported a meeting is scheduled on Oct 31.
York County School of Technology - Mrs. Schroeder
Mrs. Schroeder reported a meeting is scheduled on Thursday.
Recognition of Visitors
Ms. Leopold-Sharp thanked the visitors for attending this evening.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public commnent.

Frau Falatovich, retired YSHS teacher congratulated the high school for recognition as a Blue Ribbon School.

Mrs. Freireich reported an excellent concert has held at the high school and a very informative program on the heroin epidemic was provided by YS CTC for the community last week.

Mrs. Freireich and Mr. Robinson attended the PA School Boards Conference and information will be shared at a later date.
Adjournment
The meeting was adjourned at 8:21 PM.

AN EXECUTIVE SESSION WILL BE HELD IMMEDIATELY FOLLOWING THE MEETING.

An Executive Session was held.

Posted in SB-Minutes