Agenda 2016-12-19

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 19, 2016 – 7:00 PM
RONALD H. PROVARD EDUCATION CENTER

An Executive Session will be held at 6:45 PM.

A G E N D A

 

  1. General Business

    Call to Order – Ms. Leopold-Sharp

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Re-Organization and Planning Committee Meetings of December 5, 2016 and the Regular Monthly Meeting of November 21, 2016.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of November 30, 2016  [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report – Ms. Leopold-Sharp
    1. The Board met following the Regular Monthly Meeting on November 21, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action as taken.
    2. The Board met prior to the Re-Organization and Planning Committee Meetings on December 5, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    3. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing a student concern. No official action was taken.
    4. Committee Assignments – Committee Meeting Schedule
  4. Superintendent’s Report – Dr. Merkle
    1. The Administration recommends Board approval of the expansion of the full day kindergarten program for the start of the 2017-18 school year, providing a full day program for all students.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval that the Superintendent be authorized to grant permission to a requesting parent if s/he wishes to enroll the child in half of the full day kindergarten program.  [Motion; Discussion; Roll Call Vote] 
    3. The Administration recommends Board approval of several overnight field trips for students who make District, Regional and State programs.  [Motion; Discussion; Roll Call Vote]
    4. Campaign for Fair Funding Presentation – Dr. Michael Thew
    5. Student Enrollment Report
  5. Business Office Report – Ms. Mason
    1. Consent Agenda  [Would any Board member like any of the following eight items considered separately or are there any questions on any of these items?  If not, Motion; Discussion; Roll Call Vote]
      1. Recommend Board approval of advertising and soliciting for bids for High School Roof Replacement.
      2. Recommend Board approval of advertising and soliciting for bids for High School Stadium Security Enhancements.  
      3. Recommend Board approval of advertising and soliciting for bids for Middle School curb and sidewalk replacement. 
      4. Recommend Board approval of advertising and soliciting for bids for High School stage floor, curtains and rigging.  
      5. Recommend Board approval of advertising and soliciting for bids for High School grease trap replacement. 
      6. Recommend Board approval of advertising and soliciting for bids for High School classroom doors. 
      7. Recommend Board approval of advertising and soliciting for bids for High School secure access on the classroom doors.  
      8. Recommend Board approval of advertising and soliciting for bids for modifications and equipment for East York kitchen.  
    2. The Administration recommends Board approval of a three (3) year service agreement with Johnson Controls for District wide controls.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the Agreement with Executive Coach, Inc. to take the High School English students to see a Broadway show in New York City on Wednesday, March 29, 2017 for a total cost of $4,200 for two buses.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the pest control agreement with Tomlinson Bomberger for all buildings for a total cost of $4,140.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the Education Partner Agreement with Real World Scholars, Inc. for the purposes of facilitating a student-run, classroom-based business, as an educational program at the Middle School.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the Agreement with Nutec Design Associates, Inc. for the Middle School Curb, Sidewalk and ADA Ramp Replacement Project for $12,000.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the Agreement with Barton Associates, Inc. for a High School Water Heater Replacement Study. The purpose of this study is to determine options for replacement of the existing water heater while considering the future need for replacing the existing steam heating plant in kind, or converting to a hot water system.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the agreement with FnP Productions to DJ the High School Student Council York Suburban Diamond Dance to be held on January 21, 2017 at a total cost of $1,000.  [Motion; Discussion; Roll Call Vote]
    9. Informational:
      1. All Sports Booster Club donation in the amount of $1,499.97 for the purchase of an Apple iPad Mini.
      2. Food Service Department Report
        1. Dining Review Report for November
        2. Sales Report
    10. There is one additional item on the Addendum located at the end of the agenda.
  6. Student Board Representative Report – Peyton Stuart
  7. Committee Reports – Ms. Leopold-Sharp
    1. Academic Standards & Curriculum Committee – Mrs. Schroeder

      The Academic Standards and Curriculum Committee recommends approval of three new and four modifications to existing high school courses as per the attached document.  [Motion; Discussion; Roll Call Vote]

    2. Communications Committee Report – Ms. Shaffer

      The Activity and Communications Reports are provided.

    3. Personnel Committee Report – Ms. Bates

      There is one additional item on the Addendum located at the end of the agenda.

      Consent Agenda  [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, leave of absence, substitute teachers, guest teacher, education major as a substitute teacher, volunteer winter coaches and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      1. Retirement   

        1. Recommend Board approval of the retirement of Lori Breen, Learning Support Teacher at East York and Yorkshire Elementary Schools, effective January 2, 2017.  Mrs. Breen is retiring after having served 31 ½ years in education and 16 years with York Suburban School District.

        2. Recommend Board approval of the retirement of Victoria Gross, Director of Educational Services, effective October 6, 2017.   Mrs. Gross is retiring after having served 39 years in education and 18 years with York Suburban School District.

        3. Recommend Board approval of the retirement of Susan Wolschleger, Music Teacher at East York and Yorkshire Elementary Schools, effective the last day of the 2016-2017 school year.  Mrs. Wolschleger is retiring after having served 24 ½ years in education and 16 ½ years with York Suburban School District.

      2. Resignation  

        1. Recommend Board approval of the resignation of Janae Kauffman, Learning Support Teacher at the Middle School, effective December 1, 2016.

        2. Recommend Board approval of the resignation of Elizabeth Milkowski as Assistant Girls Lacrosse Coach #1 effective December 6, 2016.

      3. Appointment  
        1. Recommend the appointment of Karen Potts as Elementary Musical Co-Director for the 2016-2017 school year at the salary of $188.50 which represents 50% of Step 1 of the Extracurricular Salary Schedule.

        2. Recommend the appointment of Susan Wolschleger as Elementary Musical Co-Director for the 2016-2017 school year at the salary of $543.50 which represents 50% of Step 4 of the Extracurricular Salary Schedule.

      4. Employment  

        1. Recommend the employment of Amy Ahlbrandt as a Long-term Substitute Special Education Teacher at the Middle School, East York Elementary and Yorkshire Elementary effective December 12, 2016 through approximately February 15, 2017 at the daily rate of $105.

        2. Recommend the employment of Alexis Brown as a Long-term Substitute Special Education Teacher at East York Elementary and Yorkshire Elementary effective December 19, 2016 through approximately March 25, 2017 at the daily rate of $105.

        3. Recommend the employment of Kirstyn Gigeous as a Long-term Substitute Second Grade Teacher at Valley View Elementary from approximately January 22, 2017 through May 2, 2017 at the daily rate of $105.

        4. Recommend the employment of Denise Stayman as Assistant Cheerleading Coach at the salary of $1,531 which represents Step 1 of the Extracurricular Salary Schedule.

      5. Leave of Absence  

        1. Recommend Board approval of the request of Amy Bartlett, Reading Specialist at Indian Rock Elementary for an intermittent FMLA leave of absence starting on or about December 14, 2016.

        2. Recommend Board approval of the request of Lorena Mummert, Math Teacher at the High School, for an intermittent FMLA leave of absence starting on or about January 24, 2017.

      6. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective December 20, 2016:

        Austin Allison

        Alexis Brown

        Zachary Gambler

        Kirstyn Gigeous
      7. Recommend the employment of the following Guest Teacher at the daily rate of $100, effective December 20, 2016:

        Faith Boyer
      8. Recommend the employment of the following Education Major as a Substitute Teacher at the daily rate of $100, effective December 20, 2016.

        Courtney Crowley
      9. Recommend Board approval of the following Volunteer Winter Coaches for 2016-2017:

        Glenn Dietrich

        Baseball

        Michael Jury

        Wrestling

        Mark Rhine

        Swimming
      10. Recommend Board approval of the following Volunteers for 2016-2017:

        Kenneth Bair

        Melanie Bair

        Mandy Korn

        Paul Poff

        Carol Salmon

        Mark Salmon

         

    4. Policy Committee Report – Mr. Thoman
      1. The minutes of November 15 are provided.
      2. The Policy Review Committee recommends approval of the following policy revisions.
        1. 204 Attendance
        2. 247 Hazing
        3. 609 Investment of District Funds
        4. 824 Maintaining Professional Adult/Student Boundaries
          [Motion; Discussion; Roll Call Vote]
    5. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report – Mr. Robinson
  9. York Adams Academy Report – Mrs. Freireich
  10. York Adams Tax Bureau Report – Ms. Mason
  11. York County School of Technology – Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment
     

    ADDENDUM



    TO:                 Members of the York Suburban School Board
    FROM:            Michele A. Merkle, Ed.D., Superintendent
    DATE:             December 19, 2016
    SUBJECT:      Addendum to the Agenda for the Regular Monthly Meeting of December 19, 2016

     
    V.  Business Office Report – Ms. Mason

         J.  Consent Agenda [Would any Board member like any of the following three items considered separately or are there any questions on any of these items?  If not, Motion; Discussion; Roll Call Vote]

               1.  The Administration recommends Board approval of the architectural agreement with Core Design Group for the Kitchen Modifications at East York Elementary School in the amount of $23,060.

                2.  The Administration recommends Board approval of the architectural agreement with Core Design Group for the Secure Access at the Stadium in the amount of $19,200.

               3.  The Administration recommends Board approval of the architectural agreement with Core Design Group for the Door Replacement and Access Control Renovations at York Suburban High School in the amount of $59,000.

    VII.  Committee Reports – Ms. Leopold-Sharp

            C.  Personnel Committee Report – Ms. Bates

                       4.  Employment

                         e.  Recommend the employment of Joseph Chiodi as Athletic Game Manager effective December 20, 2016, at the rate of $55 per event.

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