Minutes 2017-06-19

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JUNE 19, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on July 17, 2017)

General Business
Call to Order - Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Cathy Shaffer, Michael Thoman
  
  Members not present – Emily Bates, Lois Ann Schroeder, Elise Atkinson (Student Representative)
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Dick Grau, 2401 Cambridge Road – commented on newspaper letter to the editor written by Mr. Sears on the pension reform situation; complimented Superintendent Merkle for the time she spent recently to provide requested information, she operates with the best interest for the School District.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Regular Monthly Meeting of May 22, 2017. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes are approved and will be filed for audit.
Treasurer’s Report - Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of May 31, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
8. Revised March 2017 Budget Transfers
9. Revised April 2017 Budget Transfers
  Motion, Posenau, Second, Thoman; Approval.
  
  Ms. Mason reported the March and April 2017 Budget Transfers reports are provided to correct incorrect reports in previous months.
  
  Roll Call Vote, all present, yes. Motion 7-0.
Board President’s Report - Ms. Leopold-Sharp
1. The Negotiations Committee of the Board met with YSEA and administrative representatives on June 5, 2017 at 7:00 PM to begin contract discussions. We are scheduled to meet again on July 19.
  Ms. Leopold-Sharp reported above.
2. PA School Boards Association 2017 Delegate Assembly – The York Suburban School District may appoint voting delegates to participate in the PSBA Delegate Assembly on Friday, October 20, 2017 as part of the PASA-PSBA School Leadership Conference. Delegates will be appointed at the July meeting.
  Ms. Leopold-Sharp reported above. Interested Board members should let Ms. Leopold-Sharp know if interested in being a delegate. Mrs. Freireich expressed interest in being a delgate. Delegates will be appointed at the July meeting.
Superintendent’s Report - Dr. Merkle
1. The Administration recommends Board approval of the Class of 2017 Graduates. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Freireich; Approval. Roll Call Vote, all present, Motion carried 7-0.
2. Student Enrollment Report
  Dr. Merkle reported above. Responding to a question about kindergarten registration – Valley View has 107 students and 12 are without sufficient paperwork and Yorkshire has 100 students and 15 are without sufficient paperwork.
3. 2016-17 District Goal Update
  Dr. Merkle reported above.
4. Pupil Personnel Division Report – Mrs. Hasenfuss, Director of Pupil Personnel Services will provide a report on the YSSD Nursing Services.
  Mrs. Hasenfuss reviewed the above presentation and answered questions from Board members.
  
  Dr. Merkle concluded the presentation stating that it is difficult to staff school nurse rooms due to the certified school nurse regulations required by PDE.
5. The Administration recommends Board approval of the following two foreign exchange students at the high school for 2017-18.
  1. Henna Alanko. Henna is a native of Finland and currently attends Seinajoen Lukio. She is sponsored by the Rotary Club of York and will reside with three York Suburban families during the 2017-18 school year. Henna’s first home placement will be with the Seidel family, 1679 Sleepy Hollow Road. The Seidels have two children in the district, Gelisse who will be an eighth grader and Byron who will be a sixth grader at the middle school next year.
  2. Larissa Kraus. Larissa is a native of Germany and currently attends Gymnasium Olching. She is sponsored by Amicus International Student Exchange and will reside with the Guyer family during the 2017-18 school year. Melissa Guyer lives at 110 North Manheim Street, and has two daughters in the district, Sophia who will be a ninth grader at the high school and Olivia who will be a seveth grader at the middle school next year.
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
6. Annual Report – Dr. Maloney will present the 2017 Annual Report.
  Dr. Maloney reviewed above.
7. 2017-18 Calendar Revision [Motion; Discussion; Roll Call Vote]
  Dr. Merkle reviewed above.
  
  Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
8. Administrative Team Rally Information
  Dr. Merkle provided a summary of the Administrative Team Rally, better known to the community as a Retreat. The team spent three days together earlier in June. The first day was spent in the high school library. As the District is transforming the libraries to library/media centers with the STEAM initiative, we felt it worthy to spend some time in one of the centers. The team worked on goals in the morning and spent the afternoon on STEAM activities with some team building that we would use with students. The second day was a unique day for the team. The day was spent at Box Hill with an outside presenter on mindfulness. The third day was spent at Yorkview Room at York College in the morning with some diversity activities and focusing on some of our biases in the world and how we tackle those biases so that we are better equipped to help our students. That led to something we have been working on all year, building an inclusive environment and community for all and an appreciation for diversity. The afternoon was spent in a bit of a scavenger hunt, getting to know our own community better. Feedback from the Team was reviewed very closely.
9. The Administration recommends Board approval of the renaming of a student activity at the high school – Best Buddies to High School Puzzle Partners. The organization will recognize no change in activities but will avoid the high costs associated with the affiliation to the national program. [Motion; Discussion; Roll Call Vote]
  Dr. Merkle reviewed above and stated Puzzle Partners comes from the autism connection with puzzle piece. Special need students are paired with regular education students and the result has been very successful.
  
  Motion, Freireich, Second, Eden; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
10. The Administration recommends Board approval of a new club at the high school – Mathematics Honor Society. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
  
  The Administration will respond to the question from a Board member about the advisor to the new club.
  
  Please see an additional item on the Addendum located at the end of this agenda.

Business Office Report - Ms. Mason

The Administration recommends Board approval of the LIU Joint Purchasing Bids – General Supplies, Paper Supplies, Custodial Supplies, and Art Supplies.

General Supplies – $22,095.93

LIU GENERAL SUPPLY BID 2017-2018
CASCADE SCHOOL SUPPLIES	$339.66
KURTZ BROS	$1,792.65
NATIONAL ART & SCHOOL SUPPLIES, INC.	$4,963.04
PYRAMID SCHOOL PRODUCTS, INC.	$2,332.81
QUILL CORPORATION	$1,953.73
SCHOOL SPECIALTY	$1,433.58
STANDARD STATIONERY SUPPLY CO.	$1,266.11
THE ART STORE	$1,057.11
W. B. MASON	$6,955.24

TOTAL	$22,095.93

Paper Supplies – $16,253.20

LIU PAPER BID 2017-2018
B.W. WILSON PAPER COMPANY,INC	$12,085.12
KURTZ BROS	$721.75
LINDENMEYR MUNROE	$4,726.60
SCHOOL SPECIALTY INC	$572.94
STANDARD STATIONARY SUPPLY CO	$261.57
WB MASON	$2,601.54

TOTAL	$16,253.20

Custodial Supplies – $4,052.28

CUSTODIAL BID 2017-2018
AMERICHEM INTERNATIONAL	$396.70
HASSINGER & COMPANY, INC.	$30.76
HILLYARD INC.	$631.68
NORTHEAST CHEMICAL & SUPPLY	$1,377.00
PYRAMID SCHOOL PRODUCTS, INC.	$1,307.89
VERITIV OPERATING CO/XPEDX	$308.25

TOTAL	$4,052.28

Art Supplies – $12,754.69

ART SUPPLIES BID 2017-2018
BLICK ART MATERIALS	$522.49
CASCADE SCHOOL SUPPLIES	$810.41
KURTZ BROS.	$678.61
NATIONAL ART & SCHOOL SUPPLIES, INC.	$206.04
PYRAMID SCHOOL PRODUCTS	$1,100.40
SCHOOL SPECIALTY	$3,816.36
SHEFFIELD POTTERY, INC.	$627.90
STANDARD STATIONARY SUPPLY CO	$264.92
THE ART STORE, INC.	$1,585.82
W.B. MASON	$3,141.74


TOTAL	$12,754.69

[Motion; Discussion; Roll Call Vote]

Motion, Freireich, Second Posenau; Approval.

A discussion continued and the point was – this is a year’s worth of supplies for the majority of the items.

Roll Call Vote, all present, yes. Motion carried 7-0.

The Administration recommends Board approval of the 2016-17 Tuition Rates as follows: Elementary Rate – $12,101.61; Secondary Rate – $12,068.30. Both of these rates are lower than 2015-16. The tuition charges are based on the District’s annual financial report and child accounting attendance reports submitted by the Chief School Administrator of the School District for the preceding school year which ended June 30, 2016. The charges have been calculated in accordance with the provisions of Section 2561 of the PA Public School Code of 1949 as amended. [Motion; Discussion; Roll Call Vote]
Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
The Administration recommends Board approval of the contract with AIA Benefits Resource Group for Employee Benefit Consulting Services for an annual fee of $50,400 for the purposes of evaluating Lincoln Benefit Trust performance specific to York Suburban, determine York Suburban self-funding opportunities inside and outside of Lincoln Benefit Trust, evaluating historical and current medical/RX claims experience for population health and well-being opportunities, providing advice and counsel on alternative strategies regarding plan design, eligibility, payroll contribution and creative and new medical/RX claims mitigation tactics and to provide additional guidance on employee education and communication. [Motion; Discussion; Roll Call Vote]
Motion, Freirich, Second, Posenau; Approval.

A discussion continued and the points were – payment comes from the operating budget and with the anticipated savings in medical claims, the Administration anticipates it to be a wash; third party will review and provide recommendations; this will be valuable information as we go into negotiations; an adjacent district is using this service and the service comes highly recommended.

Roll Call Vote, all present, yes. Motion acarried 7-0.
The Administration recommends increasing the price of the admission to athletic events for Adults from $4 to $5, offer the Senior Citizens discounted admission of $3 instead of the $5 and no change in the price of admission of $1 for students from opposing schools. [Motion; Discussion; Roll Call Vote]
Dr. Merkle announced a correction to the agenda and the motion should state all athletic events.

Motion, Shaffer, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

Dr. Merkle thanked the athletic department for a nice job with evaluating the athletic program. Family participation is encouraged at athletic events and there are some regular attenders that are senior citizens. The current gating of the high school stadium may be a little inconvenient and the District wants to provide a safe and secure envronment for the community.
Informational:
1. Donation in the amount of $1,436 from Indian Rock PTO for the 5th Grade Field Trip to Gettysburg
  Ms. Mason reviewed above.
2. Summer Projects Update
  Ms. Mason reported the summer projects are moving along quite well. The stadium field is well ahead of schedule. The stadium field security enhancements will start this week. The high school roof replacement is going well. The middle school curb and sidewalk project has not started yet and is anticipated to be completed on time. The high school stage floor and curtain project will start in two weeks. The high school door replacement is moving along nicely. The high school water heater project may start this week. The East York Elementary kitchen project is moving forward this week. The Administration is pleased with current state of all projects.
3. Ms. Mason reported the real estate tax reduction amount applicable to each approved homestead for 2017-18 was approved in May 2017 at $123.17. Due to a difference in calculation by York County, the revised amount is $122.44.
4. Food Service Department Report
  1. Dining Review Report for May
  2. Sales Report
    Ms. Mason reviewed above and responded to a question about the increase with adult participation is likely due to the selection available.

Student Board Representative Report - Miss Atkinson
Miss Atkinson was absent.

Committee Reports - Ms. Leopold-Sharp

Communications Committee Report - Ms. Shaffer
The Activity Report is provided.

Ms. Shaffer reviewed above.
Facilities Committee Report - Mrs. Freireich
1. The February 15 minutes are provided.
  Mrs. Freireich reported above.
2. The Facilities Committee recommends Board approval of the proposal from School Installers of PA, Inc. of $77,071 for removal and replacement of 6 single and 6 double depth in wall cafeteria tables and benches at Indian Rock Elementary for a total of $77,071 to be paid from the Capital Reserve Fund. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
3. The Facilities Committee recommends Board approval of the change order for the Middle School curb project in the amount of $14,557.50 for additional sidewalk and the addition of 2 ADA ramps along the western building perimeter, where the new expansion was completed, where the buses drop off. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Thoman; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

Personnel Committee Report - Ms. Leopold-Sharp

Consent Agenda [You have before you the Personnel Report which includes resignation, appointment, employment, substitute teacher, volunteer fall coaches and volunteer. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Please see an additional item on the Addendum located at the end of this agenda.

Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

Dr. Krauser introduced Ashley Humma in attendance this evening.

Dr. Gulley introduced Chevonne Tyson in attendance this evening.

Dr. Merkle responded to questions by Board members – the Middle School Library Aide position is 3.5 hours per day – the Administrative Assistant for Academic Services position will provide support to both Assistant Superintendent and Director of Educational Services.

Resignation
1. Recommend Board approval of the resignation of Chrystal Gerner, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.
2. Recommend Board approval of the resignation of Marguerita Mann, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.
3. Recommend Board approval of the resignation of Amy Moffitt, Instructional Support Aide at Valley View Elementary, effective May 25, 2017.
Appointment
1. Recommend the appointment of Jolene Kingston as High School Musical Co-Director for the 2017-2018 school year at the salary of $1,217 which represents ½ half of Step 1 of the Extracurricular Salary Schedule.
2. Recommend the appointment of Jolene Kingston as High School Musical Co-Assistant Director for the 2017-2018 school year at the salary of $632 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
3. Recommend the re-appointment of Shelby Marks to the supplemental position to support the community athletic programs that use District facilities at a stipend of $6,250, for the period July 1, 2017 through June 30, 2018.
4. Recommend the appointment of Hannah Stayer as High School Musical Co-Director for the 2017-2018 school year at the salary of $1,217 which represents ½ half of Step 1 of the Extracurricular Salary Schedule.
5. Recommend the appointment of Hannah Stayer as High School Musical Co-Assistant Director for the 2017-2018 school year at the salary of $632 which represents ½ of Step 1 of the Extracurricular Salary Schedule.
6. Recommend a correction to the stipend of Denise Stayman, Middle School Head Cheerleading Coach (Fall), from the approved stipend of $1,562/Step 1 to $1,823 which represents Step 2 of the Extracurricular Salary Schedule.

Employment

Name:	Ashley L. Humma
Education:	Warwick High School, Diploma; Kutztown University of PA, B.S. in Elementary Education/4-8 Math & English
Certification:	Grades 4-8 (All subjects 4-6, Mathematics 7-8) Grades 4-8 (All subjects 4-6, English Language Arts and Reading 7-8)
Contract:	Temporary Professional Contract
Salary:	$55,625 – B.S. – Step 2
Assignment:	Mathematics – Middle School
Effective:	2017-2018

Recommend the employment of Alexandra Anderson as Assistant Cheerleading Coach (Fall) for the 2017-2018 school year at the salary of $1,562 which represents Step 1 of the Extracurricular Salary Schedule.
Recommend the employment of Matthew Coppage as a Seasonal Maintenance Employee at the hourly rate of $8.50, effective May 30, 2017.
Recommend the employment of Kathleen Diehl as Administrative Assistant for Academic Services at the Education Center at the hourly rate of $15.90, effective June 19, 2017.
Recommend the employment of Doris Eater as a Custodian at Yorkshire Elementary at the hourly rate of $13.39, effective June 20, 2017.
Recommend the employment of Zachary Hertel as a 4-hour per day Custodian at the Middle School at the hourly rate of $13.68, effective July 3, 2017, pending employment documents.
Recommend the employment of Christine Lease as Administrative Assistant for Payroll/Benefits at the Education Center at the hourly rate of $15.90, effective June 20, 2017.
Recommend the employment of Dianna Loomis as Library Aide at the Middle School at the hourly rate of $10.65, effective August 14, 2017.
Recommend the employment of Lauren Moore as a Substitute Office Aide at the hourly rate of $9.55, effective June 20, 2017.
Recommend the employment of Marcos Rivera as a custodian at the high school at the hourly rate of $13.39, effective June 20, 2017.
Recommend the employment of Lori Stern as Lead Custodian at the High School at the hourly rate of $15.64, effective June 20, 2017.

Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective for the 2017-2018 school year:
Lureen Nelson
Recommend Board approval of the following Volunteer Fall Coaches for 2017-2018:
Eric Arnold – Track & Cross Country
Amy Kitner – MS Cheerleading
Recommend Board approval of the following Volunteer effective June 20, 2017:
Kelly Helsel

Additional Committee Reports
There were no additional reports.

Lincoln Intermediate Unit Board Report - Mr. Robinson
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 6, is provided.

Mr. Robinson reported above.
York Adams Academy Report - Mrs. Freireich
Mrs. Freireich reported YAA graduation was held on June 5 at 7:00 PM at the York Learning Center and the following five York Suburban students were graduates – Micaela Alejandra Gomez, Ja’Kwan Murphy Lee Howard, Kera A. Inkrote, Dakota Richard Johns and Stone M. Shetter. Interviewing for the YAA Director position will begin soon.
York Adams Tax Bureau Report - Ms. Mason
No report
York County School of Technology - Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of May 25 is provided.

Mr. Posenau reported above.
Recognition of Visitors
Ms. Leopold-Sharp extended a thank you for the community members attending this evening’s meeting.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment

The meeting was adjourned at 8:11 PM.

An Executive Session will be held immediately following the meeting.

An Executive Session was held.

ADDENDUM

TO: Members of the York Suburban School Board
FROM: Michele A. Merkle, Ed.D., Superintendent
DATE: June 19, 2017
SUBJECT: Addendum to the Agenda for the Regular Monthly Meeting of June 19, 2017

IV. Superintendent’s Report – Dr. Merkle

K. The Administration recommends Board approval of the addition of a half-time ELL teaching position effective August 2017. This additional position will be in lieu of services currently contracted through the Lincoln Intermediate Unit, at a projected cost savings of $36,000 per year. Attached is data to support this recommendation. [Motion; Discussion; Roll Call Vote]

Dr. Merkle reported above.

A discussion continued and points were – the normal time for a child to transition out of those services is three to four years, depending on age of child and how bilingual the family is at home; utilizing the LIU for several placements is cost effective.

Motion, Shaffer, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.

Dr. Merkle extended thanks to the Board for their support with the cost savings opportunities with personnel changes.

VII. Committee Reports - Ms. Leopold-Sharp

C. Personnel Committee Report - Ms. Bates

3. Employment

Name:	Chevonne L. Tyson
Education:	Arts High School, Newark, NJ, Diploma; Virginia Commonwealth University, Bachelor of Interdisciplinary Studies for Early and Elementary Education, and Master of Teaching in Early and Elementary Education
Certification:	Grades PK-4
Contract:	Temporary Professional Contract
Salary:	$65,900 – M.S. – Step 3
Assignment:	Elementary Teacher (Building and grade TBD)
Effective:	2017-2018

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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