Minutes 2017-07-17

YORK SUBURBAN SCHOOL BOARD
COMBINED PLANNING COMMITTEE & REGULAR MONTHLY MEETING
JULY 17, 2017 – 7:20 PM
PROVARD EDUCATION CENTER

An Executive Session was held prior to the meeting at 6:45 PM.

M I N U T E S
(approved on August 21, 2017)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Emily Bates (participated via remote connection), Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman
  
  Members not present – Scott Eden, Elise Atkinson (Student Representative)
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee & Regular Monthly Meeting of June 19, 2017. [Public Comment; Approval as submitted/corrected]
  The minutes were accepted as submitted and will be filed for audit.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of June 30, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Schroeder; Approval. Roll Call Vote, all present yes. Motion carried 8-0.
Board President’s Report – Ms. Leopold-Sharp
1. The Board met following the June 19, 2017 Combined Planning Committee and Regular Monthly Meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing Personnel matters. No official action was taken.
  Ms. Leopold-Sharp reported above.
2. The Board met immediately prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing legal and personnel matters. No official action was taken.
  Ms. Leopold-Sharp reported above.
3. Appointment of Voting Delegates to participate in the PA School Boards Association Delegate Assembly meeting on Friday, October 20, 2017 as part of the PASA-PSBA School Leadership Conference. [Motion; Discussion; Roll Call Vote].
  Motion, Leopold-Sharp, Second, Shaffer; Approval for Ellen Freireich and Richard Robinson to be voting delegates. Roll Call Vote, all present, yes. Motion carried 8-0.
Superintendent’s Report – Dr. Merkle
1. Student Enrollment Report
  Dr. Merkle reported above. Kindergarten students are actually enrolled in the system and will be reflected on a future report. The Administration has been closely monitoring the elementary numbers. A meeting with the elementary principals is scheduled tomorrow to review information and make a decision if it is necessary to hire the additional teacher.
2. Technology Division Report – Mr. Henry, Director of Technology will provide a report.
  Mr. Henry presented above and answered questions from Board members.
  
  Dr. Merkle commented on the many services that Mr. Henry provides to the district, he is fiscally responsible, provides solutions to problems that help students and staff and has reduced the IT staff.
3. Final Report for Graduating Class
  Dr. Merkle reported above.
  
  A discussion continued and the point was – the Administration will be providing a report that will provide information on the number of years at YS for graduates.
4. Transition Update – Dr. Merkle will provide an update on the administrative transitions in the District.
  Dr. Merkle reported Dr. Ketterman began her role as Director of Educational Services two weeks ago with a starting focus on the transition to full day kindergarten, all things primary, the transition of Dr. Monos to Valley View Principal and New Teacher Induction. Other things will be transitioned to her in the coming weeks. Dr. Monos began his role as Valley View Principal on July 1 and is doing new things such as preparing a video to show Kindergarten students how to go through a lunch line. Dr. Monos is working very closely with Dr. Ketterman. Mrs. Fasick has been doing a phenominal job as the new Middle School Assistant Principal. She was able to attend the Rally in June with the Administration and is bringing in new energy to the Administrative Team.
  
  There have been three key changes with Administrative Assistant roles. Katie Diehl is doing a fantastic job with supporting Academic Services. Christine Lease in payroll hit the ground running and the first payroll is complete. Sherrie Koller has moved from payroll to Pupil Personnel and Technology with Natalie Hasenfuss and Vince Henry and is off to a good start with the transition. Sarah Freed has been doing a great job as the new Middle School Guidance Administrative Assistant. While we do miss the folks that left us, the transitions are going very well.
5. Pennsylvania Top 50 Public Schools for Athletics
  Dr. Merkle reported YS is one of two York-Adams schools represented on the PA Top 50 Public Schools for Athletics and comes in at #40 in the state, which is the highest ranking received by a YAIAA School. Selection is based on parent and student feedback, teams hosted by the District and student participation in sports that are offered. This recognition is due to the dedication and hard work that is displayed by the coaches and student-athletes. Congratulations!
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the event contract with The Bond for the use of its facilities at a cost of $687.50 for the SnoCo Winter Dance to be held on Saturday, January 20, 2018 from 7:00 PM to 9:30 PM. [Motion; Discussion; Roll Call Vote]
  Motion, Shaffer, Second, Posenau; Approval of Items A & F.
  
  A discussion continued and the point was – the district-wide night is an event for mini-THON fundraising.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the Service Level Agreement with Comstar Technologies for support services for the Shoretel IP Voice Communication System. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval of Items B, C, D, E.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the Hosted Services Agreement with IU 13 for software that allows the District to send an email to a job candidate inviting them to provide certain information that helps facilitate compliance with the employment history review process required by Act 168 of 2014. This is a three year agreement and there is a one time set up fee of $500. [Motion; Discussion; Roll Call Vote]
4. The Administration recommends Board approval of the Letter of Agreement for September 1, 2017 through August 31, 2018 with the Lincoln Intermediate Unit #12 for Title IIA Nonpublic Programs and Services in the amount of $8,886 as determined by our allocation. [Motion; Discussion; Roll Call Vote]
5. The Administration recommends Board approval of the 2017-2018 Service Agreement with the Lincoln Intermediate Unit #12 for the Language Instruction Educational Program on a fee-for-service basis. This includes certificated instructional staff, assessment, consulting, advising, supervisory and support services to the District. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the FnP Productions contract in the amount of $550 for York Suburban Movie Night 2017 to be held on Friday, August 25. [Motion; Discussion; Roll Call Vote]
7. An item is on the Addendum, located at the end of the Agenda.
8. Informational:
  1. Summer Projects Update
    Ms. Mason provided a handout to Board members. Ms. Mason reported the stadium field was to be completed today until the rains came. It will be completed tomorrow. The stadium field security enhancements and High School roof projects are on schedule. The Middle School curb project will start this week. The High School stage project is moving along nicely. The High School door replacement project is progressing well and doors are replaced as they arrive to eliminate any unsecure area. The High School water heater project is complete. The East York Elementary kitchen project demolition is done and the new equipment should arrive next week for installation.
    
    Dr. Merkle commented on the communication plan about stadium access.
    
    A discussion continued and the points were – additional evening times will be scheduled if necessary; one access per household for families to share.
  2. Donation in the amount of $797.98 from Yorkshire Elementary PTO for a TV for the cafeteria.
  3. Donation in the amount of $4,065.03 from Indian Rock Elementary PTO for various field trips that were taken in May.
  4. Donation in the amount of $1,338.45 from the Yorkshire Elementary PTO for 2016-17 field trips.
  5. Donation in the amount of $1,482 from East York Elementary PTO for busing for the Gettysburg Field Trip.
  6. Donation in the amount of $1,789.08 from the All-Sports Booster Club for the following: Softball Under Armour Shirts – $960; Jaypro Sports TE-60 Equipment – $585; and Pure Fitness 38″ Mini Rebounder – $244.08.
    Ms. Mason reported above.
Student Board Representative Report – Miss Atkinson
Miss Atkinson was not in attendance this evening.

Committee Reports – Ms. Leopold-Sharp

Personnel Committee Report – Ms. Shaffer
Consent Agenda [You have before you the Personnel Report which includes appointment, employment, reappointment of fall coaches and volunteer coach. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Please note there are items on the Adddendum located at the end of the agenda.

Motion, Shaffer, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Mrs. Shaffer commented on the retirement of Dr. Maloney, noting her reputation for curriculum, being a talented administrator, being a very fun person trapped in an andministrator’s body and wishing her all the best.

Dr. Merkle commented on Dr. Maloney’s retirement, stating she is an outstanding administrator, their work together when both were Assistant Superintendents when they really challenged each other, serving 31 years in education, being an Administrator in many capacities and enjoying her ways to lighten up myself and the Administrative Team.

Dr. Ellis introduced Ryan Bologa and Morgan Strite in attendance this evening.

Mrs. Fasick introduced Rebecca Lauver in attendance this evening.

Dr. Merkle thanked the Board for approving the new positions in the District.

Dr. Merkle commented that Audrey Schaefer will be in a half position for Middle School Social Studies and was unable to attend the meeting this evening as she is out of state at this time.

Dr. Merkle commented on the persistence of the Administrative Team with the interview process to find the outstanding candidates. They see a variance of candidates from unprepared to prepared and they go back to the well instead of settling on a mediocre candidate.

Appointment
Recommend the appointment of Cristina Fiorentino as High School Assistant Link Crew Advisor for the 2017-2018 school year at the salary of $694 which represents Step 1 of the Extracurricular Salary Schedule.

Employment

Name:	Ryan C. Bologa
Education:	Daniel Boone Area School District, Diploma; Juniata College, B.A. in Social Studies and Secondary Education
Certification:	Social Studies 7-12
Contract:	Temporary Professional Contract
Salary:	$54,625 – B.S. – Step 1
Assignment:	Social Studies – High School
Effective:	2017-2018

Name:	Audrey C. Schaefer
Education:	South Hagerstown High School, Diploma; Hagerstown Community College, A.S. in Education; Shepherd University, B.S. in Secondary Education Social Studies
Certification:	Social Studies 7-12
Contract:	Temporary Professional Contract
Salary:	$27,312.50 (Salary is pro-rated based on 50% employment) – B.S. – Step 1
Assignment:	Social Studies – Middle School
Effective:	2017-2018

Recommend the employment of Tanner Martin as Assistant Boys Soccer #2 Coach for the 2017-2018 school year at the salary of $1,982 which represents Step 1 of the Extracurricular Salary Schedule.

Re-Appointment of Fall Coaches for 2017-2018

LAST	FIRST	POSITION	SALARY	STEP
BOBB	JESSICA	Assistant Field Hockey #2	$3,896	4
DALTON	LARRY	Middle School Head Football	$4,692	4
DANILUCK	JUSTIN	Assistant Girls Soccer #2	$3,428	4
ECKENRODE	LISA	Assistant Girls Soccer #1	$4,104	4
ENDERS	JOHN	Middle School Head Boys & Girls Cross Country	$3,523	4
FORNADEL	JOHN	Head Boys Soccer	$5,599	3
GUERIN	THOMAS	Head Boys and Girls Golf	$2,873	2
GUYER	SONIA	Head Girls Volleyball	$5,704	4
HERMAN	RONALD	Head Boys Cross Country	$4,104	4
HOPKINS	DISHON	Middle School Co-Assistant Football #2 (1/2)	$1,404 (1/2)	3
JACKSON	MICHAEL	Middle School Head Field Hockey	$2,313	2
KINARD	MICHAEL	Assistant Boys Soccer #1	$4,104	4
LOUCKS	ANDREW	Head Football	$7,354	4
LUCKENBAUGH	SCOTT	Co-Assistant Football #3 (1/2)	$2,527 (1/2)	4
MARSHALL	BRIAN	Assistant Football #1	$6,136	4
MILKOWSKI	ELIZABETH	Head Field Hockey	$5,704	4
SHOUCK	AMANDA	Assistant Girls Volleyball	$4,104	4
SHUGARS	THOMAS	Head Girls Soccer	$6,587	4
SNYDER	TODD	Middle School Assistant Football #1	$3,304	4
TOMAN	REBECCA	Head Girls Tennis	$4,422	4
VANHOUWE	DANIEL	Head Girls Cross Country	$4,104	4
WERNER	DENISE	Assistant Field Hockey #1	$4,104	4
YODER	LESLEE	Head Cheerleading – Fall	$4,104	4
ZORTMAN	CRAIG	Assistant Football #2	$5,054	4

Recommend Board approval of the following Volunteer Fall Coach for 2017-2018:
Matthew Weinstein – HS Girls Volleyball

Additional Committee Reports
Ms. Leopold-Sharp asked if there were any additional commitee reports. There was none at this time.

Lincoln Intermediate Unit Board Report – Mr. Robinson
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of June 27, is provided.

Mr. Robinson reported above.

The Board thanked Mr. Robinson for being the LIU Board Representative. The shared position is now being covered by a Dallastown Area Board Member.

Dr. Merkle announced the LIU Director of Special Education, Dr. Bettie Bertram resigned on Friday and YS will feel the effect of this change.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported Christopher Foutz is the new YAA director. Transition and orientation are scheduled in August with the outgoing Director.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of June 29 is provided.

Mrs. Schroeder reported above. The YCST Joint Authority Board approved the new bond refinancing of new debt which will result in a small savings to the District.
Recognition of Visitors
The Finance Committee meeting is canceled on Wednesday.

The Academic Standards & Curriculum Committee meeting was changed to August 1, to follow the Personnel Committee meeting.

Dr. Merkle commented the Policy Review Committee will have substantive changes to consider at their next meeting later this month.

Mrs. Schroeder commented on the retirement of Dr. Maloney – a direct link exists with Dr. Maloney’s curriculum expertise and her leadership with the accolades that YS has received in the last few years. Her absence will be felt in this school district by many.

Ms. Bates commented about the fine conditions with the remote connection via the phone this evening.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Dick Grau, 2401 Cambridge Road – appreciated the communication with Dr. Maloney over the years; asked about executive session process.

Ms. Leopold-Sharp and Mrs. Say, Solicitor explained the executive session process with the Board discussing confidential student, personnel and legal issues, make a decision how to proceed and then publicly vote on the item.

Adjournment

The meeting was adjourned at 8:28 PM.

An Executive Session will be held immediately following the meeting.

An Executive Session was held.

ADDENDUM

TO:                Members of the York Suburban School Board
FROM:          Michele A. Merkle, Ed.D., Superintendent
DATE:          July 17, 2017
SUBJECT:   Addendum to the Agenda for the Combined Planning Committee and Regular Monthly Meeting of

July 17, 2017

V. Business Office Report – Ms. Mason

H. The Administration recommends Board approval for settlement of the tax assessment appeal litigation (Case No. 2011-SU-004601-26) for Tax Parcel 46-000-JJ-0020.C0-00000, South Side Route 30, Springettsbury Township, York County, Pennsylvania owned by Equity Industrial A York, LLC, et al, for a total assessed value for tax years 2012 through 2017 as follows:

2012: $1,550,000

2013: $1,260,000

2014: $1,300,000

2015: $1,300,000

2016: $1,340,000

2017: $1,340,000

Absent major renovations, improvements, or demolition of the subject property, or a county-wide reassessment, there shall be no further change to the assessment of the subject property until the tax year beginning January 1, 2022. The District Administration and solicitor are authorized to take all steps necessary to effectuate this settlement and to resolve this pending tax assessment appeal case. [Motion; Discussion; Roll Call Vote]

Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

VII. Committee Reports – Ms. Leopold-Sharp

A. Personnel Committee Report – Ms. Shaffer

2. Employment

Name:	Rebecca Lauver
Education:	Unionville High School, Diploma; Millersville University, B.A. in Music Business & Technologies; Millersville University, Music Teaching Certification
Certification:	Music K-12
Contract:	Temporary Professional Contract
Salary:	$54,625 – B.S. – Step 1
Assignment:	Music – Building(s) TBD
Effective:	2017-2018 (pending employment documents)

Name:	Morgan Strite
Education:	Big Spring High School, Diploma; Messiah College, B.A. in Spanish with K-12 Teaching Certification
Certification:	Spanish K-12 ESL Program Specialist
Contract:	Temporary Professional Contract
Salary:	$54,625 – B.S. Step 1
Assignment:	Spanish / ELL – High School / Indian Rock
Effective:	2017-2018 (pending employment documents)

f. Recommend the employment of Jill Brockington as an Instructional Support Aide at Indian Rock Elementary effective August 14, 2017, at the hourly rate of $10.65, pending employment documents.

g. Recommend the employment of Michelle Poole as an Instructional Support Aide at East York Elementary effective August 14, 2017, at the hourly rate of $10.65, pending employment documents.

4. Recommend Board approval of the following Volunteer Fall Coach for 2017-2018:

Alicia Yonkovitch – HS Cross Country

5. Retirement

Recommend Board approval of the retirement of Dr. Patricia Maloney, Assistant Superintendent, effective September 15, 2017. Dr. Maloney is retiring after having served 31 years in education and 10 years with York Suburban School District.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Posted in SB-Minutes