Minutes 2017-08-21

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
AUGUST 21, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on September 25, 2017)

General Business
Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present -Scott Eden arrived at 7:03; Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Elise Atkinson (Student Representative)
  
  Members not present – Emily Bates
3. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
  
  Mr. Eden arrived.
4. Discussion and Action on Board Minutes. Approval of the Minutes of the Combined Planning Committee and Regular Monthly Meeting of July 17, 2017 and the Special Meeting followed by the Planning Committee Meeting of August 7, 2017. [Public Comment; Approval as submitted/corrected]
  Ms. Leopold-Sharp reported the minutes will be accepted as submitted and filed for audit.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions any any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of July 31, 2017 [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
  Motion, Posenau, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
Board President’s Report – Ms. Leopold-Sharp
The Board met following the Planning Committee Meeting on August 7, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.

Ms. Leopold-Sharp reported above.
Superintendent’s Report – Dr. Merkle
1. Student Enrollment Report
  Dr. Merkle reported above. The report was generated on August 1 and the current actual enrollment is 3210 which indicates a growth of 200 students. However, not all of the withdrawals have been recorded in the system to date. Elementary classes are full, Middle School is up 16 students from May and High School is up 62 students. The Administration continues to monitor the enrollments and is watchful for any supports that may be needed. The number of students attending York County School of Technology is down this year.
2. District Goals Overview
  Dr. Merkle reported above. Despite the departure of our Assistant Superintendent, the administration will move forward with all District Goals as planned. As the year progresses, there may be an extension of some action steps into the 2018-19 school year.
3. Report on Opening of School
  Dr. Merkle reported the message to all staff this year is teaching from the heart, leading from the heart and supporting from the heart. All staff started with a spirit wear day at the Middle School auditorium, new gathering place as the renovation in the High School auditorium continued. A bus karaoke by the Administrators started off the time together. A moving moment during the time together was when the teachers gave an ovation to the support staff. Staff moved to the gymnasium for a time of refreshment and fellowship. Support Staff received specialized training and Teachers met in another area. This time was followed by staff going to their assigned buildings where the principals did a great job on the first two staff days and teachers had time in their classrooms. Students started their school year on August 16 and 17, depending on grade level. Morale was very high all around! The High School Link Crew had an enthusiastic greeting for all 9th grade students on August 16. Things are going very well with the new bus company. New students are continuing to be enrolled and the guardianship and residency affidavits are cleaning up things. Today, students had the awesome opportunity for eclipse viewing with NASA approved glasses.
4. As per Board policy 915, the Administration recommends that the York Suburban School Board sanction the following organizations for the 2017-18 school year:
  All-Sports Booster Club
  Music Boosters Association
  East York Elementary PTO
  Indian Rock Elementary PTO
  Middle School PSO
  Valley View Elementary PTO
  Yorkshire Elementary PTO
  
  The Administration will work with each organization to ensure that all obligations set forth in Policy 915 are met in timely fashion. [Motion; Discussion; Roll Call Vote]
  
  Motion, Freireich, Second, Shaffer; Approval. Roll Call Vote, all present, yes. Motion 8-0.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the 2017-18 Bus Routes and Bus/Van Drivers. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the FnP Productions contract in the amount of $2,000 for the Homecoming Dance to be held on October 7, 2017 from 7:00-9:00pm. [Motion; Discussion; Roll Call Vote]
  Motion, Frerieich, Second, Shaffer; Approval of Items B, C and F. Roll Call Vote, all present, yes. Motion carried 8-0.
3. The Administration recommends Board approval of the catering contract in the amount of $4,432.50 with Wisehaven Catering & Events for the Academic Awards Banquet to be held May 14, 2018. [Motion; Discussion; Roll Call Vote]
  Please see motion under Item B.
4. The Administration recommends Board approval of the Agreement with Executive Coach, Inc. to take the Ninth Grade class to the African American History Museum in Washington, DC on Tuesday, October 24, 2017 for a total cost of $6,600 for five buses. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval of Items D and E. Roll Call Vote, all present, yes. Motion carried 8-0.
5. The Administration recommends Board approval of the Agreement with Executive Coach, Inc. to take the Eleventh Grade class to New York to see Miss Saigon on Wednesday, November 8, 2017 for a total cost of $10,375 for five buses. [Motion; Discussion; Roll Call Vote]
  Please see motion under Item D.
6. The Administration recommends approval of the renewal of the PA-Educator.net Clearinghouse 2017-18 Contract of Service for a twelve month period, July 1, 2017, in the amount of $2,137.50 for access to the online clearinghouse of Pennsylvania professional and non-certified individuals to recruit candidates for employment. [Motion; Discussion; Roll Call Vote]
  Please see motion under Item B.
7. Informational:
  1. Donation in the amount of $1,334.61 from Valley View PTO for various field trips in May.
    Ms. Mason reported above.
  2. Eagle Scout Project
    Ms. Mason reported an Eagle Scout project involving the shed located at Valley View Elementary was discussed at the Facilities Committee meeting. The project will include painting, repairing the roof and adding shelves.
Student Board Representative Report – Elise Atkinson
Miss Atkinson reported about the first day for 9th grade students and new students to the High School. The Link Crew lead 31 groups of 9th grade students and 1 VIP group for exchange students and new students. An Activity Fair was held during lunch in the cafeteria to give students an opportunity to talk with other students about the 15 to 20 different activities available to students. All students reported on Thursday and things went very well. Picture day was scheduled on Friday. Overall, students were not voicing many complaints, except a few comments about the new legging policy. The new furniture in the front lobby caught the students pleasantly surprised and they were very appreciative to have this new area to work and relax. A reminder about the community movie night this Friday with proceeds going to this year’s miniTHON. Elementary students and their parents are invited to attend. The students enjoyed the carpool karaoke by the administrators. Back to school nights are scheduled. Fourth grade students interested in playing instruments have an opportunity to hear the high school band members play their instruments on Thursday evening. The eclipse watching today was exciting for the students.

Committee Reports – Ms. Leopold-Sharp

Communications Committee Report – Ms. Shaffer
The Activity and Communications Reports are provided.

Ms. Shaffer reported above.
Facilities Committee Report – Mrs. Freireich
The minutes of June 14 are provided.

Mrs. Freireich reported above. The committee will begin to focus on next year’s list of projects at the next meeting.

Personnel Committee Report – Ms. Shaffer

Consent Agenda [You have before you the Personnel Report which includes appointment, employment, granting of professional tenure, substitute teachers, guest teachers, volunteer fall coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

A discussion took place and the point was – the different groups of substitute teachers and guest teachers are new hires and ones that have been with YS previously.

Motion, Shaffer, Second, Posenau; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Dr. Adams introduced Coach Larry Dalton, Head Girls Softball Coach, in attendance this evening. Coach Dalton is also an assistant football coach.

Dr. Merkle added that Coach Dalton coaches from the heart and students look up to and relate to him very well.

Appointment
1. Recommend the appointment of Amy Intrieri as Middle School Sounds of Tomorrow Advisor for the 2017-2018 school year at the stipend of $2,222 which represents Step 4 of the Extracurricular Salary Schedule.
2. Recommend the appointment of Melissa Martin as Middle School Color Guard Advisor for the 2017-2018 school year at the stipend of $656 which represents Step 4 of the Extracurricular Salary Schedule.
Employment
1. Recommend the employment of Barbara Baquero as a Long-Term Substitute 3^rdGrade Teacher at Indian Rock Elementary, effective August 14, 2017 through approximately October 10, 2017, at the daily rate of $105.
2. Recommend the employment of Larry Dalton as Head Softball Coach for the 2017-2018 school year at the salary of $4,848 which represents Step 3 of the Extracurricular Salary Schedule.
3. Recommend the employment of Ali Johnson as High School Co-Assistant Football #3 Coach for the 2017-2018 school year at the salary of $2,052 which represents ½ of Step 3 of the Extracurricular Salary Schedule.
4. Recommend the employment of Megan Sheely as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective August 22, 2017.
5. Recommend the employment of Austin Wright as a substitute custodian effective August 22, 2017 at the hourly rate of $10.00.
Granting of Professional Tenure (August/September and January/February)

Recommend awarding of professional status/tenure to the following temporary professional employees who have completed six consecutive semesters of employment in the York Suburban School District and “during the last four months of the third year have performed satisfactorily [Section 1108© of the Public School Code of 1949 as amended by Act 16 of 1996].” This professional status should be effective August 21, 2017.

Cathi Hicks

Elementary First Grade Teacher

Amy Intrieri

Elementary Music Teacher

2017-2018 Substitute Teachers

JEANNE ADDISON	RICHARD GUYER	STEPHANY REIHART
AUSTIN ALLISON	DANIELLE HAMME	MARK RHINE
ELIZABETH ARZT	KATHI HAMMELS	MARIA SABATINO
SILVIA BENSON	RHADA HARTMANN	BETHANY SALAGA
DARLA BERKOWITZ	ANGELINE HEPNER	AUDREY SCHAEFER
S. LOUISE BETTERMAN	NANCY HUTTEL	KRISTA SHARP
JUDITH BOWSER	LEIF JOHNSON	TARA SHULTZ
ANN BROOKS	ANGELA JONES	CODY SIEPIETOWSKI
ALEXIS BROWN	ASHLY JONES	CARRIE SMELTZER
MORGAN CARR	KAYLA KEETING	DARYLL SMELTZER
ROSE CONRAD	KIMBERLY KEENE	CATRIONA SMITH
AMANDA DASHLER	KAYLA KREBS	LINDSAY SPITZLAY
SUSANN DECOWSKY	LISA LEWIS	CHRISTINA STOUGH
GLENN DIETRICH	BRADLEY MARCH	EVAN THEAKSTON
JULIA DUNN	IRIS MATUCHA	OLIVIA VANDERMARK
R. MICHAEL DUTTERA	CRYSTAL MILLER	KRISTA VANZANARDI
JEANNE DYER	LUREEN NELSON	TRACEY WAGNER
KIRSTYN GIGEOUS	CAROLYN NEUFELD	GRETCHEN WILLIAMS
DANIELLE GLATFELTER	DAPHNE OHL	REBECCA WINAND
KELLEY GOODYEAR	ANA PAUL	AMY WRITER
SANDRA GROVE	DANIELLE POTTER	LAUREN ZORTMAN

2017-2018 Guest Teachers

KATHLEEN BARNHART	JAMES GILES	CHRISTINA POLIHROM
FAITH BOYER	KATHLEEN HALL	CHARLES ROSTRON
DAISY BRANIN	SUSAN HUTH	LINDA SLENKER
WILLIAM BYRNE	SUSAN KREVETSKI	JOHN SORENSON
MARC CHARISSE	MARGUERITA MANN	JUDY STEWART
BETSY COLDIRON	CLAIRE MCMILLION	CARITA WILLIAMS
NICOLE CRAMER	LAUREN MOORE	CARA BETH ZORTMAN
KIMERLY DAVIS	HOWIDA MOUSTAFA	NANCY-ANN ZORTMAN
JOHN DREIBELBIS	LISA MURR
ABEY DREW	HILLARY NELSON
BETSY DUNKEL	KATHLEEN PAJTIS
EDWARD FOX	ANGELA PESSOGNELLI

Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective August 22, 2017:

Barbara Baquero
Alexander Kish
Jennifer Smith
Recommend the employment of the following Guest Teachers at the daily rate of $100, effective August 22, 2017:
Anne Gray
Amy Moffitt
Kelly Sibol
Katia Stevens
Jerrin Toomey
Robin Trimmer
Recommend Board approval of the following Volunteer Fall Coach for 2017-2018:
Fred Gard, Girls Volleyball
Recommend Board approval of the following Volunteers for 2017-2018:
Dekey Tenpa
Jennifer Tuchscherer

Policy Review Committee – Mr. Thoman
The committee recommends the following policy revisions.
1. Policies reviewed by committee.
  1. 200 Enrollment of Students
  2. 202 Eligibility of Nonresident Students
2. Policies reviewed by the administrative team with minor revisions.
3. Policies reviewed by the administrative team with no change.
  1. 208 Withdrawal
  2. 211 Student Accident Insurance
  3. 213 Assessment of Student Progress
  4. 215 Promotion and Retention
  5. 218 Student Discipline/Code of Student Conduct
  6. 218.1 Weapons
  7. 221 Dress and Grooming
  8. 233 Suspension and Expulsion
  9. 236 Student Assistance Program
  10. 239 Foreign Exchange Students
  11. 240 Contests
  12. 252 Dating Violence
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Thoman, Second, Freireich; Approval.
    
    A discussion took place about epi pen use.
    
    Roll Call Vote, all present, yes. Motion carried 8-0.
Additional Committee Reports
Ms. Leopold-Sharp asked if there were additional committee reports.

Mrs. Freireich thanked Barry Girling, Wayne Ingerto and the entire maintenance and custodial staff with all of the projects and various efforts in the District that were accomplished this summer – a job well done!

Lincoln Intermediate Unit Board Report
Ms. Leopold-Sharp asked Board members to let Dr. Merkle know if any time a visit from the Dallastown LIU Representative would be desired, especially during the budget season.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported YAA experienced a successful school opening last week. Things are going extremely well with the new Director. Twelve YS students are enrolled at YAA.
York Adams Tax Bureau Report – Ms. Mason
Ms. Mason reported no report.
York County School of Technology – Mrs. Schroeder
Mrs. Schroeder reported a meeting is scheduled later this week.
Recognition of Visitors
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment

The meeting was adjourned at 7:36 PM.

An Executive Session will be held immediately following the meeting.

An Executive Session was held.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

Posted in SB-Minutes

Cathi Hicks	Elementary First Grade Teacher
Amy Intrieri	Elementary Music Teacher