Agenda 2017-09-25

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
SEPTEMBER 25, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held at 6:15 PM.

A G E N D A 

  1. General Business

    Call to Order – Ms. Leopold-Sharp

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Board President’s Statement
    4. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes.  Approval of the Minutes of the Planning Committee Meeting of September 11, 2017 and the Regular Monthly Meeting of August 21, 2017.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report – Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of August 31, 2017  [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
  3. Board President’s Report – Ms. Leopold-Sharp
    1. The Board met following the Regular Monthly Meeting on August 21, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    2. The Board met on September 18, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    3. The Board met prior to this evening’s meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
    4. It is hereby moved that the Letter of Resignation from the position of District Superintendent, from Dr. Michele A. Merkle, dated September 25, 2017 be accepted.
    5. Resignation of Board Member.  Move to accept the resignation of Scott M. Eden as a member of the Board of School Directors for York Suburban School District pursuant to his letter dated September 12, 2017, effective September 25, 2017.  [Motion; Discussion; Roll Call Vote]  
    6. Discussion of process for filling vacant board member seat
  4. Administrative Report – Ms. Mason
    1. Student Enrollment Report
    2. Summer School Report – Dr. Gulley, Dr. Ellis

      Elementary
      High School

    3. Class Size Report – Dr. Ketterman
    4. The Administration recommends the immediate return from expulsion of SID #5145515391. This student was expelled as a result of an administrative recommendation resulting from a hearing conducted by Brooke E.D. Say, Esquire on November 14, 2016. The Administration recommends a return to York Suburban because of the positive progress made by the student as reported by River Rock Academy. The date of return is October 23, 2017 (first day of Marking Period 2).  [Motion; Roll Call Vote]
    5. The Administration recommends the immediate return from expulsion of SID #1756783268. This student was expelled as a result of an administrative recommendation resulting from a hearing conducted by Dr. Michele A. Merkle, Superintendent on November 29, 2016. The Administration recommends a return to York Suburban because of the positive progress made by the student as reported by River Rock Academy. The date of return is October 23, 2017 (first day of Marking Period 2).  [Motion; Roll Call Vote]
  5. Business Office Report – Ms. Mason
    1. The Administration recommends Board approval of next year’s Budget Calendar.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the Production Performance License contract with MTI for the show Shrek the Musical to be performed March 2 and 3, 2018 in the amount of $2,935.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends that Johnson Controls proceed with replacing the YT Chiller at Indian Rock Elementary at a cost of $183,000. For an additional $8,865 we can purchase a 5 year parts and labor warranty.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the agreement with The Lincoln Intermediate Unit for Title I Nonpublic Programs and Services for a sum of $5,145. This would be for services for the students attending St. Joseph School – York.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the contract for Medieval Times Dinner and Tournament in the amount of $1,101.04 for the traditional Myths and Legends class trip on February 23, 2018.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the contract with Shakespeare Theatre Company in the amount of $270 for the English Seminar class to attend a production of Hamlet on February 20, 2018.  [Motion; Discussion; Roll Call Vote]
    7. Informational:
      1. Donation in the amount of $2,102.49 from the York Suburban Middle School PSO for 3 UltraFit TPR Resistance Tubing Stations. 
      2. Food Service – Sales Activity Report
  6. Student Board Representative Report – Elise Atkinson
  7. Committee Reports – Ms. Leopold-Sharp
    1. Communications Committee Report – Ms. Shaffer

      The Activity and Communications Reports are provided.

    2. Facilities Committee Report – Mrs. Freireich

      The minutes of August 16 are provided.

    3. Personnel Committee Report – Ms. Shaffer

      Consent Agenda  [You have before you the Personnel Report which includes retirement, resignation, appointment, employment, leave of absence, re-appointment of extracurricular advisors, substitute teachers, guest teachers, volunteer winter coach and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      1. Retirement

        Recommend Board approval of the retirement of Gayle Rudacille, Administrative Assistant at East York Elementary School, effective October 2, 2017.  Mrs. Rudacille is retiring after having served 30 years with York Suburban School District.

      2. Resignation

        Recommend Board approval of the resignation of Karen Potts, Office Aide at East York Elementary School, effective October 2, 2017.

      3. Appointment

        Recommend the appointment of Daniel VanHouwe as Head Boys and Girls Track Coach for the 2017-2018 school year at the salary of $6,251 which represents Step 3 of the Extracurricular Salary Schedule.

      4. Employment

        1. Recommend the employment of Karen Potts as Administrative Assistant at East York Elementary effective October 3, 2017, at the hourly rate of $15.86.

        2. Recommend the employment of Judson Brill as a Full-Time Substitute Music Teacher effective August 28, 2017 through the end of the 2017-2018 school year at the salary of $54,625 (to be pro-rated based on employment and Step 1 of the Bachelor’s Degree Schedule).

        3. Recommend the employment of Judson Brill as Middle School Jazz Band Director at the salary of $1,264 which represents Step 1 of the Extracurricular Salary Schedule.

        4. Recommend the employment of Judson Brill as Middle School Marching & Concert Band Director at the salary of $1,684 which represents Step 1 of the Extracurricular Salary Schedule.

        5. Recommend the employment of Rachel Fry as a Substitute Instructional Support Aide at the hourly rate of $9.55, effective September 26, 2017.

        6. Recommend the employment of Rachel Fry as a Substitute Office Aide at the hourly rate of $9.55, effective September 26, 2017.

        7. Recommend the employment of Evaristo Gonzalez as Assistant Swimming #3 Coach for the 2017-2018 school year at the salary of $2,462 which represents Step 1 of the Extracurricular Salary Schedule.

        8. Recommend the employment of Michael Hadginske as High School Musical Sound and Lighting Advisor for the 2017-2018 school year at the stipend of $1,156 which represents Step 4 of the Extracurricular Salary Schedule.

        9. Recommend the employment of Shannon Patterson as a Substitute Administrative Assistant at Indian Rock Elementary effective September 12, 2017, at the hourly rate of $13.94.

        10. Recommend the employment of Jacqueline Redding as a Substitute Custodian at the hourly rate of $10.00, effective September 26, 2017.

        11. Recommend the employment of Megan Sheely as a Substitute Office Aide at the hourly rate of $9.55, effective September 26, 2017.

        12. Recommend the employment of Karli Swartz as Middle School Assistant Girls Basketball Coach for the 2017-2018 school year at the salary of $1,562 which represents Step 1 of the Extracurricular Salary Schedule.

      5. Leave of Absence

        Recommend Board approval of the request of James Biddle, Music Teacher, for a full school term medical sabbatical leave starting October 4, 2017, as per Policy 338.

      6. Re-appointment of Extracurricular Advisors for 2017-2018  

        First

        Last

        Position

        Salary

        Step

        Thomas

        Eyster

        HS Musical Pit Orchestra Director

        $1,556

        4

        Stephen T

        Smith

        HS musical Set Design & Construction

        $2,106

        4

        Hannah

        Stayer

        HS Musical Choral Director

        $1,556

        4

        Michelle

        Vranich

        HS Musical Choreographer

        $2,278

        4

         

      7.  Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective September 26, 2017:

        Tae Ju   

        Kelly Sipes

        Danielle Devlin-Springer

        Christine Stipanovic

      8. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective September 26, 2017:


        Nicholas Alton

        Jill Brockington

      9. Recommend Board approval of the following Volunteer Winter Coach for 2017-2018:

        Mitchell Kemp – Boys Basketball

      10.  Recommend Board approval of the following Volunteers for 2017-2018:

        Kayla Billet

        Carol Brillhart-Freimuth

        Betsy Coldiron

        Jeffrey Drew

        Angela Jones

        Tae Ju

        Brianne Kehr

        Pawan Madhogarhia

        Usha Madhogarhia

        Mattason Mann

        Corinne Moura

        Alicia Overmiller

        Natalia Paz

        Lauren Rudio

        Amber Salmon

        Christina Sheeran

        Weslee Shoff

        Paige Smeltzer

        Lindsay Spitzlay

    4. Additional Committee Reports
  8. Legislative Liaison – Mr. Robinson

    PA School Boards Association Leadership Election  [Motion; Discussion; Roll Call Vote]

  9. Lincoln Intermediate Unit Board Report 
  10. York Adams Academy Report – Mrs. Freireich
  11. York Adams Tax Bureau Report – Ms. Mason
  12. York County School of Technology – Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting and Committee Schedule
  15. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. Adjournment
     

    An Executive Session will be held immediately following the meeting.

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