Minutes 2017-10-09

YORK SUBURBAN SCHOOL BOARD
SPECIAL MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
OCTOBER 9, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved October 23, 2017)

General Business

Call to Order – Ms. Leopold-Sharp
1. Pledge of Allegiance to the Flag
  Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Michael Thoman, Elise Atkinson (Student Representative)
  
  Members not present – Emily Bates
Board President’s Report – Ms. Leopold-Sharp
1. The Board met following the Planning Committee Meeting on September 25, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold-Sharp reported above.
2. The Board met on October 2, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Ms. Leopold-Sharp reported above.
3. Move to appoint Dr. Larry R. Redding as Acting Superintendent for the District effective October 9, 2017 and to approve the contract of the same date for his employment and appointment. [Motion; Public Comment; Traditional Roll Call Vote].
  Motion, Freireich, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 7-0.
  
  A welcome was extended to Dr. Redding.
  
  Dr. Redding joined the Board at the table and made the following comments. York Suburban has a reputation and legacy for providing excellent educational services to the students of the District. His short-term responsibility will be to focus on the needs of the 3000 students. The YS community can view Dr. Redding as the bridge between that outstanding legacy and the start of a new era of excellence to be forged when a new Superintendent is selected by the School Board later in this school year. Dr. Redding is very confident that his expertise will serve the District well in this transition time. Working in education is like running a marathon and he did complete his 25th marathon yesterday. Our success is not the result of what we do in one mile, one year or one month. Rather, it is the collective string of events that are forged by determination, dedication, self discipline and effort. That effort comes from our teachers, administrators, support staff, Board members, family and certainly the entire community. This team has a great commitment, great passion and great optimism about the course to be taken for the students and their journey. To reach that finish line, the team will be hard pressed to identify one experience, but rather the collective effect of the experiences that will be credited for career and life success. The 3000 students that we are here to serve have and will continue to have access to a top quality educational experience in their academic, physical, social and emotional development. Life and education, like a marathon, can be difficult and challenging with obstacles that we do not expect. The journey will require us to stay focused on mental and physical preparation, and possibly experiencing some lonliness along the way. Each student has a different goal and some students want this District to help with their goals and live their dream. We are in this profession to make those dreams come true. During my few months at YS, I plan to do my part to make sure that we are focused on those educational dreams and do our best to make them come true. Thank you to the Board for allowing me to bring my life experience as an educator of 40 years, my marathon training and running to serve the community during the next few months at YS.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Stephanie Shull, 138 N. Marshall Street – seeking clarification on the District’s adherence to Act 15 of 2015 which amends the child protective services law for volunteers

Jill Bryant, 216 Greystone Road – thanked Dr. Maloney for her hours of service and care within the District
Adjournment
The meeting was adjourned at 7:10 PM.

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
IMMEDIATELY FOLLOWING THE SPECIAL MEETING
PROVARD EDUCATION CENTER

A G E N D A

General Business

Call to Order – Ms. Leopold-Sharp

Ms. Leopold-Sharp called the meeting to order at 7:18 PM.
Board President’s Report – Ms. Leopold-Sharp
1. Nominating Committee – Ms. Leopold-Sharp will be seeking volunteers for Nominating Committee.
  Ms. Leopold-Sharp reported above and requested interested Board members let her know at the next meeting.
2. October 16 – Special Meeting – Valley View Elementary School – 7:00 PM
  Ms. Leopold-Sharp reported above and noted interviews will take place with 11 individuals that have made application to fill the vacant seat of former Board member, Scott Eden, for the remaining two years. Due to the number of applicants, it was decided to schedule a special meeting. The public is invited to attend the meeting.
Administrative Report – Ms. Mason
1. District Affiliated Report – All-Sports Booster Club. Kristin Marquis, President will provide a brief report on the work of this organization.
  Kristin was unable to attend this evening.
2. Full Day Kindergarten Implementation Update – Dr. Ketterman
  Dr. Ketterman reported above and answered questions from Board members.
Business Office Report – Ms. Mason
1. Item being recommended for approval on October 23
  Ken Phillips’ Presentation
  
  Mr. Phillips, RBC Capital Markets, presented information to the Board on borrowing for future capital projects.
  
  A discussion continued and points were – there is no cost to set-up this process and only minimal costs to file papers with the State; a list of projects is necessary to see if they qualify, scheduling in various series is possible and there is no time limit to schedule the series.
2. Informational Item
  Adjusted Index
  
  Ms. Mason reported back in September that the District’s index was 2.4%. The District was informed by the State that we do qualify for an adjusted index of 2.8%.
Student Board Representive Report – Elise Atkinson
Miss Atkinson reported Student Council wrapped up Homecoming Week last week. Over 560 students attended the dance held at Wisehaven, from 7:00 to 9:00 PM. In the AP Governmental Class, a political participation project has been assigned. Middle School Caught in the Middle Day was held. The Valley View and Yorkshire Teddy Bear Parades were held last week. The Indian Rock Fall Festival is coming up on Saturday.
Committee Reports – Ms. Leopold-Sharp
1. Facilities Committee – Mrs. Freireich
  Capital Plan – possible projects for 2017-18
  
  Mrs. Freireich reported above.
  
  Ms. Mason added there is some caution with bids this year due to the recent hurricanes. It is suggested to get the bids out as soon as possible.
  
  A discussion continued and points were – the ten items above Phase 1 are in priority order to an extent; the items on page 3, under the line, are a result of the recent Feasibility Study and discussion will begin with the Administrators at the buildings, conceivably these could move up in priority; is there a recommendation for a dollar figure on the parameters resolution for the October 23 meeting?
  
  Ms. Mason commented $10 million and issue as needed.
  
  The discussion continued and points were – a list of projects is needed for an estimated amount, there is at least $10 million worth of projects, covering our bases would be important; Ms. Mason will contact Steven Hovis, Esquire on Tuesday for additional information and Mr. Hovis will be attendance at the October 23 meeting for the parameters resolution; program modifications discussion has not started yet.
  
  Ms. Leopold-Sharp concluded the discussion stating that Ms. Mason will talk with Mr. Hovis for clarification and suggest a dollar figure in the resolution at the next meeting for discussion.
  
  Mrs. Freireich announced the October 11 Facilities Committee has been canceled.
  
  Ms. Shaffer asked about the status of the naming of facilities with the natatorium.
  
  Ms. Leopold-Sharp commented per the policy a request goes to the Superintendent, followed by the Superintendent’s recommendation to the Facilities Committee, then goes back to the Superintendent for the Administrative recommendation to the Board.
  
  Ms. Shaffer commented there is no reason to prolong this decision and she would like to be able to vote on this by the end of the November before she leaves the Board.
  
  Mrs. Freireich stated the Facilities Committee had asked the Superintendent for clarification for their discussion.
  
  Ms. Mason stated the Administrative Guidelines have not been developed at this time for this policy.
  
  Ms. Leopold-Sharp concluded this discussion stating we will wait and see how the Administrative Guidelines are developed.
  
  The next Facilities Committee meeting is scheduled on November 8.
  
  Ms. Shaffer asked about the status of the leak at Valley View?
  
  Mrs. Freireich replied UCI continues to monitor the situation. Conditions necessary to re-create the previous situation have not occurred. UCI has been responsive.
2. Additional Committee Reports/Announcements
  Ms. Leopold-Sharp asked if there were any additional committee reports or announcements.
  
  There were none at this time.
Lincoln Intermediate Unit
The LIU …by Dawn’s Early Light Board Meeting Highlights of October 3 is provided.

Ms. Leopold-Sharp reported above.
York Adams Academy – Mrs. Freireich
No report
York County School of Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of September 28 is provided.

Mrs. Schroeder reported above. Ms. Mason heard from Mr. Boyer and Mr. Deisley about YCST budget and does have a file for Dr. Redding.
Board Meeting and Committee Schedule
Ms. Leopold-Sharp reported above.
Comments and/or Questions from the Public. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment.

Dr. Redding introduced his wife, Janet that was in attendance at the meeting this evening.
Adjournment
The meeting was adjourned at 8:17 PM.

There will be an opportunity for public comment at the end of each report.

An Executive Session will be held immediately following this meeting.

An Executive Session was held.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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