Minutes 2017-12-04

YORK SUBURBAN SCHOOL BOARD
RE-ORGANIZATION MEETING FOLLOWED BY PLANNING COMMITTEE MEETING
DECEMBER 4, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on December 18, 2017)

Call to Order - Corinne Mason, Board Secretary
Pledge of Allegiance to the Flag

Ms. Mason called the meeting to order with the Pledge of Allegiance to the Flag.
A reminder to please silence your cell phone during the meeting.
Ms. Mason reported above.
The re-organization of the Board takes place for the election of a President and Vice-President and the setting of dates and times of meetings for the coming school year.
Section 402 of the School Code states, “…that there shall be elected from the hold-over members a temporary President to chair the Re-organization meeting, and the Secretary of the Board shall act as Secretary of such meeting.”

Ms. Mason reported above

Items of business are as follows:
1. Election of Temporary President [Motion; Discussion; Public Comment; Roll Call Vote]
  Motion, Posenau, Second, Schroeder; Richard Robinson as Temporary President.
  
  Roll Call Vote, all present, yes. Motion carried.
2. Reading of the Certificates of Election for Elected Board Members
  1. Ellen C. Freireich
  2. James R. Sanders
  3. Steven P. Scalet
  4. Kenneth H. Watts
    Mr. Robinson reported above.
3. Swearing In of Elected Board Members
  Mr. Robinson swore in elected Board Members.
4. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Kenneth Watts, Elise Atkinson (Student Representative)
  
  Member not present – Michael Thoman
5. Report of Nominations Committee - Mr. Robinson
  1. The minutes of November 20 are provided.
    Mr. Robinson reported above.
  2. Election of President [Motion; Discussion; Public Comment; Roll Call Vote]
    Motion, Robinson, Second, Freireich; John Posenau as President.
    
    An opportunity was provided for public comment. There was none at this time.
    
    It was announced that Mr. Posenau will hold both Treasurer and President positions at this time. This will allow him to lead next week’s Finance Committee meeting.
    
    Roll Call Vote, all present, yes. Motion carried 8-0.
  3. Election of Vice-President [Motion; Discussion; Public Comment; Roll Call Vote]
    Motion, Posenau, Second, Sears; Lois Ann Schroeder as Vice-President.
    
    An opportunity was provided for public comment. There was none at this time.
    
    Roll Call Vote, all present, yes. Motion carried 8-0.
6. 2018 Meeting Schedule of Planning Committee and Regular Monthly Meetings. The Administration recommends the approval of the meeting schedule for 2018. All times are at 7:00 PM and the place where the meetings will be held is the Provard Education Center unless advertised otherwise. [Motion; Discussion; Public Comment; Roll Call Vote]
  Mr. Posenau reported above.
  
  Motion, Freireich, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
7. Committee and Miscellaneous Board Representative Assignments
  Policy 005 – Local Board Procedures – Organization
  1. Academic Standards and Curriculum Committee
  2. Communications Committee
  3. Facilities Committee
  4. Finance Committee
  5. Personnel Committee
  6. Policy Review Committee
  7. York County Tax Collection Committee – Ms. Mason is District Representative. The Alternate was (Ms. Leopold-Sharp).
  8. York County School of Technology Joint Operating Committee – Three-year term commenced on January 1, 2016 and will expire on December 31, 2018. Mrs. Schroeder is District Representative. Mr. Posenau is the Alternate.
  9. York County School of Technology Authority – Mr. Posenau is District Representative.
  10. York Adams Academy Board Representative – Mrs. Freireich is District Representative.
  11. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District. – Three-year term commenced on July 1, 2017 and will expire on June 30, 2020. Dallastown Area School District Board Member Sue Heistand is Representative.
  12. Lincoln Intermediate Unit Joint Operating Authority – Five-year term commenced on January 1, 2016 and will expire on December 31, 2020. Mrs. Freireich is District Representative.
  13. Legislative Policy – Mr. Robinson is District Representative.
    Board Members – Please call or email the President by 5:00 PM on Wednesday, December 6, to indicate your top three requests, ranked in priority order.
    
    Mr. Posenau reviewed above and asked Board members to notify him of their interest in serving on committees and the Treasurer position.
Adjournment
The meeting was adjourned at 7:09 PM.

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
DECEMBER 4, 2017 - 7:10 PM
PROVARD EDUCATION CENTER

Official action did occur during this meeting for items marked by (*).

M I N U T E S
(pending approval on December 18, 2017)

General Business - Board President
1. Call to Order
  The meeting was called to order by Mr. Posenau at 7:10 PM.
2. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment.
  
  Charles Snyder, 1180 Everett Road – asked how far outside of the District will the search go for a new Superintendent.
  
  Mr. Posenau commented it will be a comprehensive search.
  
  Mr. Snyder asked how many YS students attend York County School of Technology? He continued about the importance of this type of education and making sure all students were aware of the programming.
  
  Mrs. Schroeder, the YS representative for YCST Joint Operating Committee, commented just under 40 YS students at this time attend YCST. Annually, YCST visits the middle school with a presentation for all students about the offerings. Students individually make their decision if they want to pursue application to YCST.
Board President’s Report
Acting Superintendent’s Report - Dr. Redding
1. District Affiliated Report – York Suburban Education Foundation – Mrs. Sarah Reinecker, YSEF President, provided a brief report on the work of the organization.
  Mrs. Reinecker introduced high school students in attendance this evening, Olivia Pindzola and Caroline Liu, and they will provide information later. Since 2008, YSEF has funded 114 grants, totaling $274,000, into the classrooms to help support the students and teachers. In 2017, YSEF funded 11 grants totaling $55,078 and that was the highest amount of granting done in a single year. Highlights were shared about the grants. Some of the programs had been a pilot and expansion was done. Alumni interest is growing and gifts from graduating classes and individuals are contributing towards YSEF.
  
  Olivia shared information about the success of the first year of the student-led Impact Foundation closets. Student volunteers are assigned to manage the closets in each building, taking inventory to see what items are needed at each school. In collaboration with Luther Memorial Church and YS, the Food for Thought Weekend Backpack Program was started for Valley View students and expanded to Indian Rock students. It takes $5,000 to send 50 backpacks home weekly during the school year. Exploration for sustainable funding is being pursued.
  
  Caroline shared that food for the backpacks is purchased through Central Penn Food Bank. Other ideas have been explored for fundraisers and ways to receive additional donations to provide backpacks for longer breaks like Thanksgiving and the holidays. Weekly, student volunteers go to Luther Memorial Church to pack backpacks.
  
  Mrs. Reinecker concluded the presentation reporting there are 17 board members on Impact Foundation student-led Board.
  
  A discussion continued and points were – Yorkshire and East York Elementary Schools do have programs in collaboration with Eastminster Church and St. John Lutheran Church; thanks was extended to the students for their leadership and hard work with this initiative, what a great learning experience.
2. Consideration for 2018-2019 Programming & Budget
  Transfer of Entity – LIU Autistic Support Classroom - Mrs. Hasenfuss
  
  Mrs. Hasenfuss reviewed above and answered questions from Board members.
  
  A discussion continued and points were – Administration will prepare a three to five year cost projection if the program is in-house; other services by the Intermediate Unit are vision, life skills, multi-disabilities, therapeutic support, deaf-hard of hearing, neurological support and there are a few students receiving these services in Intermediate Unit operated fair share classrooms; Administration reported a review at the Intermediate Unit continues towards a new methodology and process with billing school districts.
  
  Dr. Redding concluded the discussion stating there will be an opportunity for continued discussion on this consideration.
3. New School Board Member Training PSBA – December 16
  Dr. Redding reported above and added Stock and Leader is providing local training with their School Law 101 program on January 16 that will now be held at a local location. Please let Mrs. Erwine know if you plan to attend as the deadline for RSVP is January 4.
4. Reports from Administrators
  Dr. Kimberly Stoltz, Yorkshire Elementary Principal, and Dr. Christopher Adams, High School Assistant Principal shared reports on happenings in each of their respective buildings.
5. New Superintendent Search Procedures Discussion
  1. Presentation – Chester County Intermediate Unit
  2. PSBA Proposal
  3. Other Options
    Dr. Redding reported step 1 of the process of selecting a new Superintendent is seating the new Board and that was done earlier this evening. Board members received a packet of information that included Chester County Intermediate Unit. CCIU is an educational service that does conduct Superintendent searches across Pennsylvania. Dr. Joseph O’Brien, Executive Director of CCIU was unable to attend this evening due to being out of the country. Mary Curley and Danielle Schoeninger are in attendance this evening and will give a presentation on the CCIU’s Superintendent Search Service.
    
    Mary Curley, Director of Communications for CCIU, provided information about the background of the Superintendent Search Program.
    
    Danielle Schoeninger, Assistant Director of Human Resources for CCIU, provided information about the process of a Superintendent Search.
    
    Mary and Danielle answered questions from Board members.
    
    Dr. Redding provided information on the other proposals, PSBA has two levels of service for searches, McPherson and Jacobson from Omaha, Nebraska and Templeton Advantage withdrew their proposal from consideration on November 21. He asked the Board what additional information is requested prior to December 18 when hopefully a contract for an agency can be approved to start the approximate four to five-month search process.
    
    A discussion was held and points were – national firm, regional firm, national search and regional search options were discussed; references were part of the CCIU proposal; suggest monies spent for this search be viewed as an investment rather than expenditure as advertising dollars could gleen the best candidate; CCIU stated the importance of the first step to build a profile from the 50 question survey does take some time with lengthy discussions and is very important as the CCIU Team talks with candidates for specifics such as salary, experience, personality, etc. to find a good fit for both district and candidate; the district would be coached along the way with the benefit of the CCIU Team’s experience.
    
    Dr. Redding responded to a question about the PSBA service stating they are not as aggressive for this type of work and do sub-contract with others that have helped them previously, like a retired superintendent. The PSBA Option 2 would be comparable in price with the CCIU proposal, more control would be available and more district staff time would be necessary during the process with the PSBA Option 2.
    
    A discussion continued and points were – an outside search service was not used for the previous superintendent searches as there were two Board members that were very experienced with vetting and had higher level management experience to do the search; building the profile will provide the qualifications and characteristics of candidates that the district is looking for and will be an important part of this search; fewer school boards are taking this type of search on themselves without professional guidance from a service.
    
    Mr. Posenau asked Board members if there was any additional information needed to be ready to make a decision at the December 18 meeting.
    
    A discussion continued and points were – additional references from CCIU, followed by phone calls from Dr. Redding and/or Mr. Posenau and having that information passed along to Board members was requested.
    
    Mr. Posenau concluded the discussion stating the Administration will request the additional references from CCIU and follow up with information to Board members.
6. Item being recommended for approval on December 18, 2017.
  Rename High School Instrumental Music Student Activity Account to High School Music Program Student Activity Account
  
  Dr. Redding reviewed above.
  
  A discussion continued and the point was – with music groups combining and the additional information located later in the agenda, this name change is requested.
Business Office Report - Ms. Mason
1. The Administration recommends Board approval of the contract with Core Design Group for a total of $25,000 for East York Elementary School for the first phase of renovations to the building. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  (*) Motion, Freireich, Second, Robinson; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. The Administration recommends Board approval of the contract with Gilbert Architects, Inc. for services on a time and expense basis not to exceed 5% of the construction cost for roofing projects in the District. [Motion; Discussion; Roll Call Vote]
  Ms. Mason reported above.
  
  (*) Motion, Freireich, Second, Schroeder; Approval.
  
  A discussion continued and the point was – the former architect of record for the district no longer exists as of three years ago.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
3. Items being recommended for approval on December 18, 2017.
  1. The Administration recommends Board approval of the contract with Shakespeare Theatre Company in the amount of $270 for High School English Seminar students to attend the production of Hamlet on February 21, 2018.
    Ms. Mason reported above.
  2. The Administration recommends Board approval of the contract with Executive Coach, Inc. to take High School English Seminar students to see the production of Hamlet on February 21, 2018 in Washington, DC in the amount of $1,360.
    Ms. Mason reported above.
  3. The Administration recommends Board approval to close the YS Singer and Choir student activity accounts and placing the remaining balances in the “new” HS Music Program student activity account.
    
    Ms. Mason reported above.
  4. The Administration recommends Board approval to close the French Club account and place the remaining balance in the National Honor Society student activity account.
    Ms. Mason reported above.
    
    A discussion continued and the point was – the French Honor Society was re-established and French Club no longer exists.
  5. The Administration recommends Board Approval of the contract for the High School 11th and 12th grade Honors English students to attend a Broadway show November 7, 2018 in the amount of $5,175.
    Ms. Mason reported above.
    
    A discussion continued and the point was – this experience involves approximately 50 students and funds are paid for by the participating students.
Student Board Representative Report - Elise Atkinson
Miss Atkinson reported for the District Food Drive, Indian Rock Elementary collected 1,051 food items and Dr. Gulley, Indian Rock Principal wore a unicorn costume for a day since their goal was met and Yorkshire Elementary collected 530 items. The food drives at the other buildings continue. District band and orchestra auditions were held this past weekend and five students were accepted into ensembles. A concert schedule was reviewed for December. East York Elementary and Indian Rock Elementary are having their Holidays for Santa Shoppe this Friday and on Saturday, the PTO is having a Holiday Breakfast, Book Fair and Holiday Shoppe and all families are welcome to attend. Next week on Thursday, the Poetry Out Loud Competition will be held at the high school and the winner will move on to the regional competition. A Blood Drive was held at the high school on the day before the Thanksgiving Break and it was very successful. Juniors will be taking the Keystone Exams tomorrow and some students will be taking the Algebra I and Biology Keystones on Thursday and Friday. The Brain Busters Team won their match against Waynesboro and will be back for the second round on WGAL later in the winter. An Athletic Report was provided.
Committee Reports
1. Academic Standards & Curriculum Committee Report - Mrs. Schroeder
  1. The minutes of August 1 are provided.
    Mrs. Schroeder reported above.
  2. Discussion on the following Proposals
    
    Elementary – New K-5 English Language Arts Program Proposal
    
    High School 2018-19 – New and Modified Course Proposals
    
    High School 2018-19 – New Textbooks Proposal
    
    Mrs. Schroeder reported above, noted this information was presented at last week’s committee meeting and reported action will take place on these items at the December 18 meeting.
    
    An opportunity was provided for public comment. There was none at this time.
2. Personnel Committee Report
  Consent Agenda [You have before you the Personnel Report which includes employment, leave of absence, substitute teacher, guest teachers and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
  
  (*) Motion, Posenau, Second, Schroeder; Approval.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
  1. Employment
    1. Recommend the employment of Rose Conrad as a Long-term Substitute Learning Support Teacher at Indian Rock Elementary, starting on or about January 12, 2018, through approximately March 5, 2018, at the daily rate of $105.
    2. Recommend the employment of Danielle Glatfelter as a Long-term Substitute 2^ndGrade Teacher at Valley View Elementary, starting on or about February 4, 2018, through approximately April 30, 2018, at the daily rate of $105.
    3. Recommend the employment of Susan Wolschleger as High School Musical Accompanist at the salary of $878 which represents Step 4 of the Extracurricular Salary Schedule.
  2. Leave of Absence
    1. Recommend the approval of the request of Katie Barrett, Art Teacher at Valley View Elementary and Indian Rock Elementary, for a disability leave starting on or about April 19, 2018, followed by a FMLA leave, if needed, through May 25, 2018.
    2. Recommend the approval of the request of Amy Wallace, Reading Specialist at Valley View Elementary, for a FMLA leave of absence starting on or about January 11, 2018, through approximately January 16, 2018.
  3. Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective December 5, 2017:
    
    Samantha Gehly
  4. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective December 5, 2017:
    
    Chiara Tornabene
    Stephen Eppley
  5. Recommend Board approval of the following Volunteers for 2017-2018:
    
    Jennifer Raineri
    Meranda Rodenhaber
3. Additional Committee Reports/Announcements
  Mr. Posenau asked if there were any additional committee reports or announcements. There were none at this time.
Lincoln Intermediate Unit
The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of November 28, is provided.

Mr. Posenau reported above.
York Adams Academy - Mrs. Freireich
Mrs. Freireich reported 12 YS students attend YAA. The YAA winter graduation is scheduled on December 19 at the York Learning Center at 7:00 PM and everyone is invited to attend. YAA is an alternative high school in York County that offers students that are not particularly well suited for the traditional school environment. There are 16 school districts in York and Adams Counties that participate in this program and nine school districts are full members with 12 student seats available. The location is the York Learning Center, which is the old Central York High School. There are at least 100 students involved at any one time. The Academy has been in existence since 1990 and approximately 3600 students have graduated. There was some restructuring five or six years back, after a review by the State. A dual diploma is now issued to graduates and student names are included with YS data. Some of these students go on to college and technical schools. The students receive more one on one instruction from the teachers. If any Board member would like to take a closer look at YAA, a tour can be arranged.
York County School of Technology – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of November 30 is provided.

Mrs. Schroeder reported above. At the last meeting, the 2018-19 YCST budget was approved and will now be forwarded to the 14 member school districts. Each school district will vote on the budget and approval by ten school districts is necessary for the YCST to move forward with this budget. Our vote will take place in January. YCST’s School Performance Profile scores were 85.8, which is outstanding in the county, up from 60’s three years back. While YS has just under 40 students attending YCST currently. YCST is part our community. Congratulations are extended to all involved at YCST for these outstanding scores! There was a huge focus by the faculty and academics was the focus. Students have taken enormous pride in this recent accomplishment and there is much school pride at the YCST.
Board Meeting and Committee Schedule
Mr. Posenau reported above.

Mr. Posenau reported the Board received a suggestion about the structure of committees recently. He asked Board members to think about how to proceed either with committees meeting separately or having a committee of the whole meeting. Discussion how to proceed will occur at the December 18 meeting.
Comments and/or Questions from the Public. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
An Executive Session will be held immediately following the meeting.
Mr. Posenau reported above.
Adjournment
The meeting was adjourned at 9:13 PM.

There will be an opportunity for public comment at the end of each report.

An Executive Session was held.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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