Minutes 2017-12-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 18, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

M I N U T E S
(approved on January 22, 2018)

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steven Scalet, Lois Ann Schroeder, Joel Sears, Michael Thoman, Kenneth Watts, Elise Atkinson (Student Representative)
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Re-Organization Meeting and Planning Committee Meeting of December 4, 2017 and the Regular Monthly Meeting of November 20, 2017. [Public Comment; Approval as submitted/corrected]
  Mr. Posenau announced the minutes were approved as submitted.
Treasurer’s Report – Mr. Posenau [Consent Agenda: Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
Approval of Financial Reports as of November 30, 2017. [File for audit]
1. Treasurer’s Report (All Funds)
2. General Fund Revenue Report
3. General Fund Expenditure Report
4. Summary Report – Capital Project, Capital Reserve, Food Service
5. Check Summary Report – General Fund, Food Service, Capital Project
6. Student Activity Account Summary
7. Budget Transfers
  Motion, Posenau, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
Board President’s Report – Mr. Posenau
1. The Board met following the Planning Committee Meeting on December 4, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and legal items. No official action was taken.
  Mr. Posenau reported above.
2. Recommendation for Joel Sears to be appointed Treasurer through June 30, 2018 at no compensation. [Motion; Discussion; Roll Call Vote]
  Motion, Posenau, Second, Schroeder; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
3. Board Committee Structure Discussion
  Committee Assignments Recommendation:
  1. Academic Standards and Curriculum – Mrs. Lois Ann Schroeder, Chair, Mr. Richard Robinson, Mr. Joel Sears
  2. Communications – Mr. Richard Robinson, Chair, Mr. Steven Scalet, Mr. Kenneth Watts
  3. Facilities – Mrs. Ellen Freireich, Chair, Mr. Joel Sears, Mr. Michael Thoman
  4. Finance – Mr. Joel Sears, Chair, Mr. James Sanders, Mr. Michael Thoman
  5. Personnel – Mr. Richard Robinson, Chair, Mr. James Sanders, Mr. Kenneth Watts
  6. Planning (Committee of the Whole) – Mrs. Lois Ann Schroeder
  7. Policy Review – Mr. Michael Thoman, Chair, Mr. Steven Scalet, Mr. Kenneth Watts
  8. York Adams Tax Bureau and York County Tax Collection Committee – Ms. Corinne Mason is District Representative. The Alternate is Mr. John Posenau.
  9. York County School of Technology Joint Operating Committee – Three-year term commenced on January 1, 2016 and will expire on December 31, 2018. Mrs. Lois Ann Schroeder is District Representative. Mr. Steven Scalet is the Alternate.
  10. York County School of Technology Operating Authority – Mr. Steven Scalet is District Representative.
  11. York Adams Academy Board Representative – Mrs. Ellen Freireich is District Representative.
  12. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District. Three-year term commenced on July 1, 2017 and will expire on June 30, 2020. Dallastown Area School District Board Member Sue Heistand is Representative.
  13. Lincoln Intermediate Unit Joint Operating Authority – Five-year term commenced on January 1, 2016 and will expire on December 31, 2020. Mrs. Ellen Freireich is District Representative.
  14. PA School Boards Association – Legislative Policy and Liaison – Mr. Richard Robinson is District Representative.
    Mr. Posenau reviewed above.
    
    Dr. Redding asked Committee chairs to let him know what time of the day their committee plans to meet as the Administration needs to advertise all meetings.
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report
  Dr. Redding reported above.
  
  A discussion took place and the point was – the Administration will provide additional information as requested by a Board member including school and grade level for the 109 charter schools students listed on the report.
2. Acknowledge receipt of a request from the York Suburban Education Support Personnel Association to begin agreement negotiations no later than January 11, 2018.
  Dr. Redding reported above. The Board Negotiations Team will consist of Board President, Finance Committee Chair, Personnel Committee Chair and Board Member Ellen Freireich.
3. The Administration recommends Board approval of the contract with Chester County Intermediate Unit to conduct a Superintendent Search for an amount not to exceed $25,000. [Motion; Discussion; Roll Call Vote]
  Dr. Redding reported above.
  
  Motion, Freireich, Second, Schroeder; Approval.
  
  Mary Curley, Director of Communications at CCIU, and Danielle Schoeninger, Assistant Director of Human Resources at CCIU were in attendance and reviewed a timeline that was provided to Board members.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  
  A discussion continued and points were – questions to create a profile were provided to Board members for their review prior to the first CCIU meeting which is estimated to take approximately two hours. A second meeting will follow-up with any additional questions and is anticipated to take approximately one hour; dates for these meetings were discussed and possibly scheduling meetings on a Monday when no Board meeting is scheduled is a possibility; Mrs. Erwine will send out a Doodle poll to survey availability of Board members.
4. The Administration recommends Board approval of the renaming of High School Instrumental Music student activity account to High School Music Program student activity account. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board approval of the implementation of a District operated Autistic Support Program at the intermediate level (Gr. 3-5), effective August 2018 and notification of the LIU regarding the District’s intention for a transfer of entity. [Motion; Discussion; Roll Call Vote]
  Dr. Redding reported above.
  
  Motion, Freireich, Second, Schroeder; Approval.
  
  A discussion continued and points were – concern was expressed about proceding with this request from an educational standpoint and it would be difficult to go back because the new teacher hire with special education certification would remain; a special education certificate does have flexibility; the biggest benefit would be students would remain in their district and not be assigned to a fair share classroom in another district; the LIU’s programs are being undermined by this type of change of entity; the Administration will review how many fair shair classrooms have been full with YS student needing to go to another district; success would be viewed as not having to move a student and keeping the student in the district where they live; two paraprofessionals would be full-time with benefits available; if not all eight seats are filled by district students in a classroom, the extra seat(s) could be filled by another district with tuition being charged; with this type of student growing in number, it would be highly unlikely the classroom would have an open seat; the Administration, Policy Review Committee and legal counsel will review details about board policy stating no tuition students permitted and whether that would apply to a special education student in this type of situation as this money would come from another school district not from an individual family; the deadline for action on this recommendation would be March.
  
  Table the motion for further discussion at a later date, Freireich, Second, Schroeder.
6. Reports from Administrators
  Dr. Fuhrman, East York Elementary Principal, Mr. Shirey, High School Assistant Principal, and Dr. Ketterman, Director of Educational Services, provided reports on recent happenings.
  
  Mrs. Freireich commented on the great concerts held recently at the different grade levels. Congratulations to all the students and teachers for a job well done! An Art Portfolio Show will be held in January at the high school and encouraged fellow Board members to attend.
Business Office Report – Ms. Mason
1. The Administration recommends Board approval of the contract with Shakespeare Theatre Company in the amount of $270 for High School English Seminar students to attend the production of Hamlet on February 21, 2018. [Motion; Discussion; Roll Call Vote]
2. The Administration recommends Board approval of the contract with Executive Coach, Inc. to take High School English Seminar students to see the production of Hamlet on February 21, 2018 in Washington, DC in the amount of $1,360. [Motion; Discussion; Roll Call Vote]
  Motion, Schroeder, Second, Freireich; Approval of A. and B. Roll Call Vote, all present, yes. Motion carried 9-0.
3. The Administration recommends Board approval to close the YS Singer and Choir student activity accounts and placing the remaining balances in the “new” High School Music Program student activity account. [Motion; Discussion; Roll Call Vote]
4. The Administration recommends Board approval to close the French Club account and place the remaining balance in the National Honor Society student activity account. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Schroeder; Approval of C. and D. Roll Call Vote, all present, yes. Motion carried 9-0.
5. The Administration recommends Board Approval of the contract for the High School 11th and 12th grade Honors English students to attend a Broadway show November 7, 2018 in the amount of $5,175. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
6. The Administration recommends Board approval of the contract with Scenario Learning for SafeSchools Training, a web-based staff training and compliance management system specifically designed for school employees, in the amount of $2,460. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  Dr. Ketterman and Dr. Redding shared the following additional informtion – Scenario Learning for SafeSchools Training is a web-based program, several other districts in the county use this program, many mandated trainings are available to be used by all employees and substitute teachers; there is an annual cost for the one-year contract based on the number of employees; will track compliance; four years back, Gettysburg Area School District started using this program and it has proved to be a great resource for mandatory training and documentation; LIU has negotiated this price with the company for a 60% savings; this program will become a part the Human Resources Department moving forward.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
7. The Administration recommends Board approval of the contract with Core Design Group for professional design services for the East York Elementary renovations and modifications which includes architectural services of $131,000, mechanical, electrical and plumbing engineering of $88,900 and civil engineering of $10,000 for a total of $229,900. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and the points were – these fees are about 10% of the construction cost; this contract will take the district through the specification drawings and bidding process; final determination was a two-pipe system; it is unknown why geo thermal was pulled and if there would be any impacts on the guaranteed energy projects done by Johnson Controls; during the design phase, any weaknesses should be determined; with the three entities, Core Design manages the other two entities.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
8. The Administration recommends Board approval of the Memorandum of Understanding with Allegheny Intermediate Unit for telephone voice interpretation services with TransPerfect Remote Interpreting for annual fee of $120. [Motion; Discussion; Roll Call Vote]
  Motion, Sears, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
9. The Administration recommends Board approval of advertising and soliciting of bids for the Middle School Chiller. [Motion; Discussion; Roll Call Vote]
  Motion, Freireich, Second, Sears; Approval. Roll Call Vote, all present, yes. Motion carried 9-0.
  
  The bid opening date is unknown at this time.
Informational:
1. Donation in the amount of $2,500 from York County Community Foundation John and Maria Polli Family Fund for the Middle School.
  Ms. Mason reported above.
2. Food Service Department Report
  1. Dining Review Report for November
  2. Sales Report
    Ms. Mason reported above.
Student Board Representative Report – Elise Atkinson
Miss Atkinson reported the big accomplishments of the Music Department with the York County Honors Band students and the District Band students. Student Council is planning the Sno-Co Winter Dance Event and it will be held at The Bond on January 20 and is a miniTHON fundraiser. Planning continues for miniTHON that is about eight weeks away. A Holiday Assembly was held at the high school this morning with a portion of the Sunday’s Holiday Concert and a miniTHON kick-off. miniTHON is eight weeks away and everyone is excited with the addition of a puppy room where people can go and pet puppies. Anticipated participation is 500 to 600 students a miniTHON. The musical this year is “Shrek” and auditions are being held this week. Some middle school students were at Central Market recently selling handmade items, cutting boards and pens. The students call themselves Cutting Edge Designs and they have a website and Instagram if you want to order any items. An Athletic Report was given. The High School held its Poetry Out Loud Competition last week. The High School Spanish and German Honor Societies adopted families in need and money was raised to provide the families with gifts during the holiday season. The winter concerts went very well. The Model UN Club is one of the larger clubs at the high school and has had three conventions so far this year. At each convention, a YS student has won an award. The high school and middle school food drives have ended and were very successful. On Thursday and Friday, high school students will be taking midterm exams.
Committee Reports – Mr. Posenau
1. Academic Standards and Curriculum Committee Report – Mrs. Schroeder
  The Academic Standards and Curriculum Committee recommends Board approval of the following:
  1. Elementary – New K-5 English Language Arts Program Proposal
  2. High School 2018-2019 – New and Modified Course Proposals
  3. High School 2018-2019 – New Textbooks Proposal
    [Motion; Discussion; Roll Call Vote]
    
    Motion, Schroeder, Second, Freireich; Approval.
    
    A discussion continued and points were – request to have the cost of the proposal in the motion; information provided for the K-5 ELA Program is a process of selecting a program, not an actual proposal; the new textbook proposal needs costs of textbooks.
    
    Withdraw A.1. and A.3. from the motion, Schroeder, Second, Freireich.
    
    Roll Call Vote for approval of A.2., all present, yes. Motion carried 9-0.
    
    A discussion continued and points were – additional information on A.1. and A.3. including the costs will be brought to the Board in January; for future, Board members were asked if they have any issues or concerns to express them prior to the meeting to be able to have adequate information available for discussion and vote.
    
    A discovery was made that the links on the attachment for A.3., new textbooks, did include the costs.
    
    Motion, Schroeder, Second, Freireich; Approval of A.3. Roll Call Vote, all present, yes. Motion carried 9-0.
2. Communications Committee Report
  The
  
  Activity and Communications Reports are provided.
  
  Mr. Posenau reported above.
3. Finance Committee Report
  Opt Out Resolution Consideration Discussion
  
  A discussion took place and it was decided an Opt-Out Resolution will be used for the 2018-19 budget preparation process.
4. Personnel Committee Report
  Consent Agenda [You have before you the Personnel Report which includes leave of absence, employment, substitute teacher, guest teachers and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
  
  Motion, Robinson, Second, Freireich; Approval.
  
  An opportunity was provided for public comment. There was none at this time.
  
  Roll Call Vote, all present, yes. Motion carried 9-0.
  1. Leave of Absence
    1. Recommend Board approval of the request of Connie Fickes, 6^th Grade Teacher at the Middle School, for a full school term medical sabbatical leave starting January 8, 2018, through the end of the first semester of the 2018-2019 school year, as per Policy 338.
    2. Recommend Board approval of the request of Charmanique Gingles, School Nurse at the Middle School and Yorkshire Elementary, for an intermittent FMLA leave of absence starting on or about December 8, 2017.
  2. Employment
    1. Recommend the employment of Alexandra Anderson as Assistant Girls Lacrosse Coach #1 for the 2017-2018 school year at the salary of $2,462 which represents Step 1 of the Extracurricular Salary Schedule.
    2. Recommend the employment of Anthony Billet as Assistant Boys and Girls Track Coach #1 at the salary of $5,704 which represents Step 4 of the Extracurricular Salary Schedule.
    3. Recommend the employment of Katie Diehl as a Long-term Substitute Health and Physical Education Teacher at Indian Rock Elementary, Valley View Elementary and the High School, effective December 19, 2107, through approximately March 8, 2018, at the daily rate of $105.
    4. Recommend the employment of Alexander Gibson as Assistant Girls Lacrosse Coach #2 at the salary of $2,808 which represents Step 3 of the Extracurricular Salary Schedule.
    5. Recommend the employment of Joshua Noll as a Full-time Substitute 6^th Grade Teacher at the Middle School, effective on or about January 8, 2018, through the end of the 2017-2018 school year at the salary of $54,625 (B.S. – Step 1) to be prorated based on the issue date of his PA certification.
    6. Recommend the employment of Lori Stambaugh as Assistant Boys and Girls Track Coach #2 at the salary of $4,104 which represents Step 4 of the Extracurricular Salary Schedule.
    7. Recommend the employment of David Turybury as Co-Assistant Softball Coach #1 for the 2017-2018 school year at the salary of $1,744 which represents ½ of Step 3 of the Extracurricular Salary Schedule.
  3. Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective December 19, 2017:
    Joshua Noll
  4. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective December 19, 2017:
    Michael Buono
    Stacey Reed
    Karen Rodski
  5. Recommend Board approval of the following Volunteers for 2017-2018:
    Deborah Coulter
    Rebecca Flynn
    Tiffany Hagmann
    Lori Tanner
5. Additional Committee Reports
  Mr. Posenau asked if there were any additional committee reports. There were none at this time.
Lincoln Intermediate Unit Board Report
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported graduation will be held on December 19 at 7:00 PM at the York Learning Center with 52 students eligible to graduate. Four of these students are YS students. Everyone is invited to attend.
York Adams Tax Bureau Report – Ms. Mason
No report.
York County School of Technology – Mrs. Schroeder
No report.
Recognition of Visitors
Mr. Posenau welcomed the visitors in attendance this evening.
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
An Executive Session will be held immediately following the meeting.
Mr. Posenau reported above.
Adjournment
The meeting was adjourned at 8:23 PM.

An Executive Session was held.

/s/ Corinne D. Mason, PRSBA, M.Ed.
Board Secretary

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