Agenda 2018-03-26

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
MARCH 26, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session will be held at 6:00 PM.

A G E N D A

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
2. Roll Call
3. A reminder to please silence your cell phone during the meeting.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
5. Discussion and Action on Board Minutes. Approval of the Minutes of the Planning Committee Meeting of March 12, 2018 and the Regular Monthly Meeting of February 26, 2018. [Approval as submitted/corrected]
Treasurer’s Report – Mr. Sears
Consent Agenda: [Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]

Approval of Financial Reports as of February 28, 2018 [File for audit]
Board President’s Report – Mr. Posenau
1. Congratulations to the following National Merit Finalists!
  1. Bryce P. Gavin, son of Ms. Catherine Gavin
  2. Charlotte B. Nesbitt, daughter of Mr. Thomas and Mrs. Jennifer Nesbitt
  3. Zezette T. Pflaum, daughter of Mr. Kevin and Mrs. Micah Pflaum
2. The Personnel Committee met on March 13, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel.
3. The Board met on March 14, 2018 and March 19, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
4. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
5. Superintendent Search Update
Acting Superintendent’s Report – Dr. Redding
1. Student Enrollment Report / Cyber Charter Report
2. March 2018 Enrollment and Personnel Management Report
3. Confirm Commencement Date
4. Report – Information on a Social Services Coordinator position
5. Federal Programs Audit Updates – Dr. Ketterman
6. Reports from Administrators
Business Office Report – Ms. Mason
1. The Administration recommends the Board award the bid for the Roofing Project to TRS Roofing, Inc. for a total cost of $2,255,500. This amount is the base bid of $1,646,000 and three alternates totaling $609,500. Two of the alternates are for two Middle School roof areas that were not a part of the base bid that total $597,000. Those two sections will be out of warranty in approximately five years and one of those areas already has leak problems. By replacing those sections now, the entire roof will end up with a 30 year warranty. The third alternate is to replace mechanical vents at the High School for a cost of $12,500. [Motion; Discussion; Roll Call Vote]
2. The Administration recommends the Board award the bids for the East York Elementary Renovation Project as follows: general contractor to East Coast Contracting, Inc. for a total of $425,000; electrical contractor to McCarty & Son, Inc. for a total of $571,958; mechanical contractor to SSM Industries, Inc. for a total of $1,206,000; plumbing contractor to SSM Industries, Inc. for a total of $27,400. The total amount of the bids is $2,231,058. This total is $960,142 below the estimate for this project. [Motion; Discussion; Roll Call Vote]
3. The Administration recommends the Board award the bid for the Middle School Chiller Project to SSM Industries, Inc. for a total cost of $74,475. [Motion; Discussion; Roll Call Vote]
4. The Administration recommends Board approval of the proposal from Slough Flooring, Inc. to furnish and install carpet tile on the first floor of the Ed Center and installation of carpet tile in two offices located in the basement of the Ed Center for a total cost of $43,143.97. The carpet is being purchased off of the State Contract #10125 with Tandus Flooring. The purchase is being paid from the Capital Projects Fund as outlined in the 2017-18 plan. [Motion; Discussion; Roll Call Vote]
5. The Administration recommends Board approval of the quote from Virco for High School Cafeteria furniture in the amount of $48,726.46. The furniture is being purchased off of the U.S. Communities 2018 Contract. The purchase is being paid for out of the Cafeteria Fund. [Motion; Discussion; Roll Call Vote]
6. The Administration recommends Board approval of the proposal from School Installers of PA, Inc. of $91,512.84 for removal and replacement of 12 single and 4 double depth in wall cafeteria tables and benches as East York Elementary for a total of $91,512.84 to be paid from the Cafeteria Fund. The tables are being purchased off of the Costars Contract. [Motion; Discussion; Roll Call Vote]
7. The Administration recommends Board approval of the contract with Apple Nissan for a three year lease for a 2018 Nissan Sentra for Drivers Ed. The monthly payments will be $278. This is an increase of $4 per month with our current lease. [Motion; Discussion; Roll Call Vote]
8. The Administration recommends Board approval of an annual contract with Tomlinson Bomberger for fertilizer, weed and grub control District wide for a total of $6,156. This is an increase of 2.2% or $136 from last year. [Motion; Discussion; Roll Call Vote]
9. The Administration recommends Board approval of the District’s withdrawal from the Lincoln Benefit Trust effective June 30, 2018. The District’s account with the Trust will remain intact to pay claims and expenses for a period of twelve (12) months from the date of withdrawal. Any and all excess funds remaining after the twelve (12) month run-out period may only be used for health-related costs. [Motion; Discussion; Roll Call Vote]
10. Informational:
  1. Budget Update
  2. Food Service Department Report
    1. Dining Review Report for February
    2. Sales Report
Student Board Representative Report – Elise Atkinson
Committee Reports – Mr. Posenau
1. Committee Meeting Schedule
2. Communications Committee Report – Mr. Robinson
  The Activity and Communications Reports are provided.
3. Finance Committee Report – Mr. Sears
  The minutes of February 21 are provided.
4. Personnel Committee Report – Mr. Robinson
  1. The minutes of January 30 are provided.
  2. The Personnel Committee recommends Board approval of two new Grades K-5 Elementary Classroom Teacher positions, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  3. The Personnel Committee recommends Board approval to create a Director of Human Resources position, effective July 1, 2018. This position will be a Board-level contract position, not included in the Act 93 Agreement. [Motion; Discussion; Roll Call Vote]
  4. The Personnel Committee recommends Board approval to create an elementary certified Math Specialist position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  5. The Personnel Committee recommends Board approval to create a Grades 3-5 Autistic Support Teacher position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  6. The Personnel Committee recommends Board approval of an addition of a second Grades K-2 Autistic Support classroom, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  7. The Personnel Committee recommends Board approval to create a new Grades K-2 Autistic Support teacher position, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  8. The Personnel Committee recommends Board approval to create two paraprofessional/classroom aide positions for the Grades 3-5 Autistic Support classroom, effective for the 2018-19 school year. [Motion; Discussion; Roll Call Vote]
  9. The Personnel Committee recommends Board approval to create a Director of Elementary Education position, effective immediately. This position will be included in the Act 93 Agreement. [Motion; Discussion; Roll Call Vote]
  10. The Personnel Committee recommends Board approval to appoint Dr. Tawn Ketterman as Director of Elementary Education, effective March 27, 2018. [Motion; Discussion; Roll Call Vote]
  11. The Personnel Committee recommends Board approval to eliminate the Director of Educational Services position, effective June 30, 2018. [Motion; Discussion; Roll Call Vote]
  12. Consent Agenda: [You have before you the Personnel Report which includes resignation, employment, reassignment, substitute teachers, guest teachers, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Roll Call Vote]
    1. Resignation
      1. Recommend the approval of the resignation of Heather Copp, Instructional Support Aide at East York Elementary, effective March 22, 2018.
      2. Recommend the approval of the resignation of Jennifer Leppo, Accountant at the Education Center, effective April 6, 2018.
    2. Employment
      1. Recommend the employment of Eric Arnold as an Intramural Track Coach at the stipend of $1,500.
      2. Recommend the employment of Alex Bahn as Assistant Boys Volleyball Coach at the salary of $2,462 which represents Step 1 of the Extracurricular Salary Schedule.
      3. Recommend the employment of Anthony Giuffrida as a Long-term Substitute Instructional Support Aide at Valley View Elementary effective March 12, 2018 through approximately April 20, 2018, at the hourly rate of $10.65.
      4. Recommend the employment of Judy Stewart as a Long-term Substitute Art Teacher at Indian Rock Elementary and Valley View Elementary effective on or about April 19, 2018 through the end of the 2017-2018 school year at the daily rate of $105.
      5. Recommend the employment of Austin Wright as a Custodian at Yorkshire Elementary School effective on or about April 10, 2018, at the hourly rate of $13.68.
    3. Reassignment
      Notification to the Board of the reassignment of Jill Feltenberger, Half-time English and Half-time Family and Consumer Science Teacher at the High School, to the position of Full-time Family and Consumer Science Teacher at the High School effective 2018-2019.
    4. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective March 27, 2018:
      Julie Cunningham-Henise
      Lauren Smeltzer
    5. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective March 27, 2018:
      Jill Connor
      Kimberly Stambaugh
    6. Recommend Board approval of the following Volunteer Spring Coach for 2017-2018:
      Ashley Althouse – Volleyball
    7. Recommend Board approval of the following Volunteers for 2017-2018:
      Elizabeth Axe
      Rachel Bradley
      Alicia Breighner
      Michelle Brown
      Matthew Chojnacki
      Jennifer Hardy
      David Hovemeyer
      Linda Koller
      Edward Korver
      Jane Korver
      Kati Linebaugh
      Ashley Litz
      Lisset Lulo
      Roseanne Maglione
      Jacqueline McClenachan
      Erica McNulty
      Kelly Morrison
      Keely Norman
      James Poster
      Frank Stanko
      Heather Stein
      Nichole Stocker
      Arnaldo Torres
      Tracey Trout
      Jessica Vu
      Ryan Wert
      Cassi Yingling
      Charles Yingling
5. Additional Committee Reports
Lincoln Intermediate Unit Report
LIU Joint Operating Authority Report – Mrs. Freireich
York Adams Academy Report – Mrs. Freireich
York Adams Tax Bureau Report – Ms. Mason
York County School of Technology Report – Mrs. Schroeder
Recognition of Visitors
Board Meeting and Committee Schedule
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
Adjournment

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