Minutes 2018-04-09

YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
APRIL 9, 2018 – 7:00 PM
PROVARD EDUCATION CENTER

An Executive Session was held at 6:00 PM.
Official action did occur during this meeting for items marked by (*).

M I N U T E S
(approved on April 23, 2018)

General Business
Call to Order – Mr. Posenau
1. Pledge of Allegiance to the Flag
  Mr. Posenau called the meeting to order with the Pledge of Allegiance to the Flag.
2. Roll Call
  Members present – Ellen Freireich, John Posenau, Richard Robinson, James Sanders, Steve Scalet, Lois Ann Schroeder, Joel Sears, Kenneth Watts, Elise Atkinson (Student Representative)
  
  Member not present – Michael Thoman
3. A reminder to please silence your cell phone during the meeting.
  Mr. Posenau reported above.
4. Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  An opportunity was provided for public comment. There was none at this time.
Board President’s Report – Mr. Posenau
1. The Board met on April 4, 2018 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel. No official action was taken.
  Mr. Posenau reported above.
2. The Board met prior to this meeting in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and contract. No official action was taken.
  Mr. Posenau reported above.
3. Superintendent Search Update
  Mr. Posenau reported a search for a new Superintendent continues, the Board is engaging a thorough review process of the most engaging candidates. High hopes are that a candidate would be selected and be in place in the District during the summer.
Acting Superintendent’s Report – Dr. Redding
1. Recognize Middle School Science Fair Winners
  The Science Fair project process was reviewed by Mr. McFadden and Mr. Noel. Each student received a certificate of achievement. Mr. McFadden reported this was the largest number of middle school students that participated in a Science Fair competition.
  
  The Board members expressed congratulations to all students, parents and teachers for all their hard work with this process.
2. Acknowledge York Suburban Education Foundation (YSEF) 2018-19 Grant Winners
  Dr. Redding reported about the type of projects that YSEF is providing to the staff and students of the District, reviewed the 2018 grants that were recently announced and noted the total of $42,457 worth of support. Thanks to YSEF for all their support!
3. Discuss recommendations to make personnel adjustments for the 2018-2019 school year, with additional review by the Board Personnel Committee at the April 10 meeting.
  1. Discuss the need for school Social Services Coordinator services
    Dr. Redding reported a variety of information has been shared with the Board about social services coordinator services.
    
    A discussion continued and points were – fully support the need for this type of position and suggest Masters degree of Social Work with counseling capabilities; wade in rather than jump into this type of position, from the town hall presentation last week, the students shared needs for an outlet to talk with someone, look at how guidance counselors can do things for 2018, confidentiality is another thing to think about; a trained professional with background of social work and counseling that understands family dynamics is needed.
    
    Mr. Posenau commented money has been budgeted for this type of position and flexibility exists for defining the position.
    
    The discussion continued and points were – Student Representative, Elise Atkinson is an advocate for social worker from her experience with talking with follow students about their stress and depression; the students that shared their experiences at the town hall meeting clearly defined a need, a licensed social worker that can provide theruputic services and help families and students expedite a situation is encouraged; totally agree this District is behind the times for such a position, mental health needs exist and a K-12 position is needed; the return of this role, role definition and job description is needed; suggest the details be done in order to have someone start in this position next school year; high turnover with this type of role because of the stress involved; learning from other school districts can be a valuable resource and the position is not a unique one at this time
    
    Mr. Posenau concluded the discussion stating the resources have been made available for this type of position and the Administration now needs to prepare how to implement and measure this type of position.
    
    Dr. Redding commented that there will be additional conversation at the Personnel Committee how to formulate and provide implementation for this position.
  2. Establish an Administrative Assistant for Operational Services position
    Dr. Redding reported above and work will continue through April 23 when final approval of this position will take place.
    
    A discussion continued and the point was – this position currently states reporting to four people and a suggestion was made to narrow that number down, the Administration will review.
  3. Establish a Coordinator of Transportation and Child Accounting position
    Dr. Redding reported above.
    
    A discussion continued and the point was – responsibilities of this position will include being responsible for the reports to the state for attendance and completing home visits to confirm residency.
  4. Implement an “Administrative Non-Classified Employee Evaluation and Compensation Plan”
    Dr. Redding reported above and noted this document was not vetted by Stock and Leader yet.
    
    A discussion continued and the point was – suggest PSBA salary study be identified as most current or 2017 to identify the time of the study.
4. Reports from Administrators
  Dr. Adams, High School Assistant Principal reported a Student Leadership Council, a student-athlete leadership program, was started by Mr. Marshall, Athletic Director, and himself this year. Two students, Max Reinecker and Roma Williams, shared about their experiences in the program. 43 students were involved with the council and discussions on the book, “Playing Beyond the Scoreboard” took place. It is anticipated the council will expand next year. An hour-long leadership discussion took place with Dr. Dietrich in an after-school setting and much dialogue existed between presenter and students. Take-aways this year include students are learning and growing as people and learning flexibility.
  
  The Board thanked the students for attending and sharing this evening and congratulated Dr. Adams and Mr. Marshall for their willingness to expand and offer this to additional students. Student leaders will help fellow students.
  
  Dr. Ketterman reported on the Federal Programs Audit that took place on Friday. The process included a site visit at Yorkshire Elementary with Dr. Stoltz, Elementary Principal, Reading Specialists and a parent. It was a very good visit, positive day and a report will be available at a later date. One correction noted was the Board policy revision to include the Every Student Succeeds Federal Act and Dr. Redding was already working on the draft policy for this revision.
  
  Dr. Redding extended kudos to Dr. Ketterman as she was thrust into the preparation for this federal audit.
  
  Dr. Monos, Valley View Elementary Principal, provided a report about the kindergarten screening appointments with 65 students taking place later this week. The kindergarten classes will be involved with their first yoga session with the same instructor that has been coming in for Grades 1 & 2.
Business Office Report – Ms. Mason
1. Item recommended for approval at this meeting
  (*) The Administration recommends Board approval of the Resolution Authorizing Proposed Final Budget display and advertising for the 2018-19 Budget.
  
  Budget Comparison Report
  PDE-2018 – Proposed Final 2018-19 General Fund Budget
  
  [Motion; Discussion; Roll Call Vote]
  
  Ms. Mason reported above.
  
  Motion, Freireich, Second, Robinson; Approval.
  
  A discussion continued and points were – this action is a requirement of PDE for the document to be on public display for 30 days; the information will be on the District website and in the office; anticipated approval of the budget is planned for May 21; changes can still be made on the budget.
  
  Ms. Mason reviewed the reports given to Board members.
  
  A discussion continued and the point was – previously, there have been no comments by the public, it is suggested to keep the printed copy available in the Education Center as Ms. Mason is available to answer any questions that may exist.
  
  Roll Call Vote, all present, yes. Motion carried 8-0.
2. Items recommended for approval on April 23
  1. The Administration recommends Board approval of the facility use agreement with The Bond for Saturday, January 19, 2019, for the SnoCo Winter Dance event for a total cost of $687.50.
    Ms. Mason reported above.
  2. The Administration recommends Board approval of the renewal of the contract for Whitsons Culinary Group as the Food Service Management Company for the 2018-19 fiscal year.
    Ms. Mason reported above.
3. Informational Item
  Donation of $200 from the All-Sports Booster Club for softballs.
  
  Ms. Mason reported above.
  
  A discussion continued and the point was – the Administration will check whether District money was not available for softballs for this District-supported program.
Student Board Representative Report – Elise Atkinson
Miss Atkinson provided an athletic report. The high school students are doing preparation for the April 20 walk-out for the anniversary of the Columbine shooting. Three high school students were selected as York County Distinguished Young Women. The National Honor Society had an egg hunt for Valley View Elementary and Yorkshire Elementary students. The Mini Thon committee chairs have been named for next year. Middle school students participated in a robotics competition and placed second.

Committee Reports – Mr. Posenau

Committee Schedule
Mr. Posenau reported above.

Personnel Committee Report – Mr. Robinson

(*) Consent Agenda [You have before you the Personnel Report which includes employment, reassignment, guest teacher, volunteer spring coach and volunteers. Would any Board member like any of these items considered separately or are there any questions on any of these items? If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

Motion, Robinson, Second, Freireich; Approval. Roll Call Vote, all present, yes. Motion carried 8-0.

Mr. Robinson announced the Personnel Committee will meet tomorrow at 4:30 PM.

Employment

Name:	Teri L. Amos
Education:	Greenway High School, Phoenix, Arizona, Diploma; Northern Arizona University, B.S. in Elementary Education; St. Joseph’s University, M.S. in Special Education and Endorsement in Autism PK-12
Certification:	Special Education PK-8; Elementary K-6; Endorsement – Autism PK-12
Contract:	Professional Contract
Salary:	$68,300 – M.S. – Step 4
Assignment:	Autism Support Teacher – Indian Rock Elementary
Effective:	2018-2019

Recommend the employment of Evan Eberhardinger as a Substitute Instructional Support Aide effective on or about March 27, 2018, at the hourly rate of $9.55.

Reassignment
1. Notification to the Board of the reassignment of Laura Corsa, 6th Grade Math Teacher at the Middle School, to the position of Elementary Math Specialist effective 2018-2019.
2. Notification to the Board of the reassignment of Shelley Drahusz, Special Education Teacher at the Middle School, to the position of 6th Grade ELA Teacher at the Middle School effective 2018-2019.
Recommend the employment of the following Guest Teacher at the daily rate of $100, effective April 10, 2018:
Anna Sebastian
Recommend Board approval of the following Volunteer Spring Coach for 2017-2018:
Alyssa Kleynen, Girls Lacrosse
Recommend Board approval of the following Volunteers for 2017-2018:
Zowie Adamson
Emily Cover
Doralisa Cruz
Marcelo Farah
Elliott Gottloeb
Stephen Hall
Tracy Halza
Charles Horne
Jessica Jackson
Brittany Jones
Garth Landis
Aimee Leiphart
Deborah Nicholson
Sarah Rickels
Kelly Santoro
Jason Siewert
Anne Smith
Jamie Williams

Additional Committee Reports
Mrs. Frereich reported the Facilities Committee will meet at the East York Elementary library on April 11 at 4:30 PM.

Lincoln Intermediate Unit Report
1. The “…by Dawn’s Early Light”, highlights of the LIU Board meeting of April 3, is provided.
  Mr. Posenau reported above.
2. LIU Joint Operating Authority Report – Mrs. Freireich
  Mrs. Freireich reported a meeting was held last week and security procedures are being reviewed at the York Learning Center.
York Adams Academy Report – Mrs. Freireich
Mrs. Freireich reported mental health services will be offered to students, new opt-out tests for certain courses are being reviewed by the Superintendents, Eastern York School District will be returning as a full-time school for student participation and Dr. Snell, Central York School District Superintendent will be next year’s Superintendent of Record.
York Adams Tax Bureau Report – Ms. Mason
No report
York County School of Technology Report – Mrs. Schroeder
The YCST Joint Operating Committee Mini-Board Report of March 29 is provided.

Mrs. Schroeder reported above. A presentation and nice recognition were given for a faculty member that is out on military leave. Next school year, the YCST enrollment will be about 1,800 students. The incoming class will be 494 out of almost 824 submitted applications. A lot of good things happen at YCST. This is an important part of our community.
Recognition of Visitors
Mr. Posenau thanked the visitors for attending.
Board Meeting and Committee Schedule
Mr. Posenau reported above.
Public Comment. All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
An opportunity was provided for public comment. There was none at this time.
Adjournment

The meeting was adjourned at 8:16 PM.

There will be an opportunity for public comment at the end of each report.

/s/ Corinne D. Mason, PRSBA, M.Ed.

Board Secretary

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