Agenda 2025-03-10
York Suburban Board of School Directors
Planning Meeting
March 10, 2025 – 7 p.m.
York Suburban High School Cafeteria
AGENDA
1.0 Call to Order
2.0 Pledge of Allegiance
3.0 Roll Call
4.0 Opportunity for Public Comment on Agenda Items listed in Red
5.0 Student Board Representative Report
6.0 Board President Report
6.1 As permitted by Section 707 of the Sunshine Act, the Board met in Executive Session at 6:15 pm on February 24, 2025, to discuss student discipline and at 6:00 pm on March 10, 2025, to discuss confidential student information. No official action was taken.
7.0 Administrative Reports and Discussion Items
7.1 Superintendent
7.1.a Music in Our Schools – YS Music Department
7.2 Assistant Superintendent
7.2.a School Resource Officer (SRO) – York Regional Police Department
7.3 Chief Financial and Operations Officer
7.3.a Civil engineering supplemental services for the High School project – Crabtree Rohrbaugh & Associates
7.3.b Approval of the Service Agreement with Yellow Breeches Educational Center for three elementary placements in 2025-26 at $38,894 per student, with optional transportation for up to three students at a rate of $23,191.00.
7.3.c Approval of the Agreement for a School-Based Peer Support Group for Grieving Children and Adolescents with the Caring Foundation – Highmark Caring Place at no cost for twenty-four months.
7.3.d Approval of the Business Associate Agreement and the Memorandum of Agreement with Family First Health for student medical, dental, behavioral, and social services from March 5, 2025, through May 31, 2026, at no cost.
7.3.e Approval of the renewal of the LIU 12 Joint Purchasing Board Electric Participation Agreement and NRG contract for 2027 electricity procurement.
7.3.f Appoint Saxton & Stump as the District’s solicitor (due to the current solicitor, Stock & Leader, joining that firm), for the period of April 1, 2025 through June 30, 2025, and for the 2025-2026 school year, in accordance with the Engagement Letter dated March 7, 2025.
7.4 Director of Communications and Community Relations
7.4.a Website and Mass Communications
8.0 Action Item(s)
8.1 Consent Item(s)
8.1.a Approval of the February 24, 2025 Minutes
8.1.b Approval of Personnel Report
8.1.c Approval of the Contract with Excel Lighting Services to provide the Kabuki Drop System for the Spring Musical for $1,989.90.
8.1.d Approval of the 40-month quote with PowerSchool to provide a Special Programs subscription service at a total cost of $44,464.36.
8.1.e Approval of the proposal by ePlus Technology Inc. to provide firewall hardware and three-year licensing in the amount of $37,758.42. The net cost after eRate discounts will be $25,977.79.
8.1.f Policy 109.1 (New) – Library Resources
8.1.g Policy 711 (New) – Small Unmanned Aircraft
8.1.h Policy 807 – Opening Exercises/Moment of Silence/Flag Displays
8.1.i Policy 815 – Acceptable Use of Technology, Internet, and Network Resources
8.1.j Policy 815.1 (New) – Use of Generative Artificial Intelligence in Education
8.1.k Policy 817 (New) – Livestream Video
9.0 Informational Item(s)
9.1 Lincoln Intermediate Unit Report – Mrs. Freireich
9.1.a Highlights of the March 4, 2025 LIU Board Meeting
9.2 York Adams Academy Report – Mrs. Freireich
9.3 Legislative Update – Mr. Robinson
9.4 York Adams Tax Bureau Report – Mrs. Kendig
9.5 York County School of Technology Report – Mrs. Schroeder
9.5.a February 27, 2025 Mini-Board Report
10.0 Recognition of Visitors
11.0 Public Comments
12.0 Board Comments/Recognitions
13.0 Adjournment
Submit a Public Comment
Public comments for this meeting may be made in person or submitted electronically using the Electronic Public Comment Form linked at the bottom of this page. Comments submitted using a method other than the appropriate form will not be considered public comment.
Guidelines
Electronic comments must be submitted by 12:00 p.m. on the day of the meeting. They will be shared with Board members prior to the start of the meeting for their review. Printed copies will also be made available at the meeting for community review.
Electronic comments received after 12:00 p.m. the day of the meeting will be provided to Board members following the meeting for their review and made available at the next Board meeting for community review. We encourage submitting all comments as early as possible to avoid this scenario.
Electronic comments will be noted in the minutes but will not be included as attachments. Additionally, electronic comments will not be read aloud at the meeting or shown on screen unless necessary to accommodate a disability.
For additional information about the District’s In-Person & Electronic Public Comment Guidelines, please click here.