Agenda 2017-12-18

YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
DECEMBER 18, 2017 – 7:00 PM
PROVARD EDUCATION CENTER

A G E N D A

 

  1. General Business

    Call to Order - Mr. Posenau

    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. A reminder to please silence your cell phone during the meeting.
    4. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    5. Discussion and Action on Board Minutes.  Approval of the Minutes of the Re-Organization Meeting and Planning Committee Meeting of December 4, 2017 and the Regular Monthly Meeting of November 20, 2017.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer’s Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of November 30, 2017.  [File for audit]

    1. Treasurer’s Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report – Capital Project, Capital Reserve, Food Service
    5. Check Summary Report – General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President’s Report - Mr. Posenau
    1. The Board met following the Planning Committee Meeting on December 4, 2017 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and legal items. No official action was taken.
    2. Recommendation for Joel Sears to be appointed Treasurer through May 31, 2018 at no compensation.  [Motion; Discussion; Roll Call Vote]
    3. Board Committee Structure Discussion

      Committee Assignments Recommendation:

      1. Academic Standards and Curriculum – Mrs. Lois Ann Schroeder, Chair, Mr. Richard Robinson, Mr. Joel Sears
      2. Communications – Mr. Richard Robinson, Chair, Mr. Steven Scalet, Mr. Kenneth Watts
      3. Facilities – Mrs. Ellen Freireich, Chair, Mr. Joel Sears, Mr. Michael Thoman
      4. Finance – Mr. Joel Sears, Chair, Mr. James Sanders, Mr. Michael Thoman
      5. Personnel – Mr. Richard Robinson, Chair, Mr. James Sanders, Mr. Kenneth Watts
      6. Planning (Committee of the Whole) – Mrs. Lois Ann Schroeder
      7. Policy Review – Mr. Michael Thoman, Chair, Mr. Steven Scalet, Mr. Kenneth Watts
      8. York Adams Tax Bureau and York County Tax Collection Committee – Ms. Corinne Mason is District Representative. The Alternate was (Ms. Leopold-Sharp).
      9. York County School of Technology Joint Operating Committee – Three-year term commenced on January 1, 2016 and will expire on December 31, 2018. Mrs. Lois Ann Schroeder is District Representative. Mr. Steven Scalet is the Alternate.
      10. York County School of Technology Operating Authority – Mr. Steven Scalet is District Representative.
      11. York Adams Academy Board Representative – Mrs. Ellen Freireich is District Representative.
      12. Lincoln Intermediate Unit Board Representative shared with Dallastown Area School District. Three-year term commenced on July 1, 2017 and will expire on June 30, 2020. Dallastown Area School District Board Member Sue Heistand is Representative.
      13. Lincoln Intermediate Unit Joint Operating Authority – Five-year term commenced on January 1, 2016 and will expire on December 31, 2020. Mrs. Ellen Freireich is District Representative.
      14. PA School Boards Association – Legislative Policy and Liaison – Mr. Richard Robinson is District Representative.
  4. Acting Superintendent’s Report - Dr. Redding
    1. Student Enrollment Report
    2. Acknowledge receipt of a request from the York Suburban Education Support Personnel Association to begin agreement negotiations no later than January 11, 2018.
    3. The Administration recommends Board approval of the contract with Chester County Intermediate Unit to conduct a Superintendent Search for an amount not to exceed $25,000.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the renaming of High School Instrumental Music student activity account to High School Music Program student activity account.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the implementation of a District operated Autistic Support Program at the intermediate level (Gr. 3-5), effective August 2018 and notification of the LIU regarding the District’s intention for a transfer of entity.  [Motion; Discussion; Roll Call Vote]
    6. Reports from Administrators
  5. Business Office Report - Ms. Mason
    1. The Administration recommends Board approval of the contract with Shakespeare Theatre Company in the amount of $270 for High School English Seminar students to attend the production of Hamlet on February 21, 2018.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of the contract with Executive Coach, Inc. to take High School English Seminar students to see the production of Hamlet on February 21, 2018 in Washington, DC in the amount of $1,360.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval to close the YS Singer and Choir student activity accounts and placing the remaining balances in the “new” High School Music Program student activity account.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval to close the French Club account and place the remaining balance in the National Honor Society student activity account.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board Approval of the contract for the High School 11th and 12th grade Honors English students to attend a Broadway show November 7, 2018 in the amount of $5,175.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the contract with Scenario Learning for SafeSchools Training, a web-based staff training and compliance management system specifically designed for school employees, in the amount of $2,460.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the contract with Core Design Group for professional design services for the East York Elementary renovations and modifications which includes architectural services of $131,000, mechanical, electrical and plumbing engineering of $88,900 and civil engineering of $10,000 for a total of $229,900.  [Motion; Discussion; Roll Call Vote]
    8. The Administration recommends Board approval of the Memorandum of Understanding with Allegheny Intermediate Unit for telephone voice interpretation services with TransPerfect Remote Interpreting for annual fee of $120.  [Motion; Discussion; Roll Call Vote]
    9. The Administration recommends Board approval of advertising and soliciting of bids for the Middle School Chiller.  [Motion; Discussion; Roll Call Vote]
  6. Informational:
    1. Donation in the amount of $2,500 from John and Maria Polli Family Fund for the Middle School.
    2. Food Service Department Report
      1. Dining Review Report for November
      2. Sales Report
  7. Student Board Representative Report - Elise Atkinson
  8. Committee Reports - Mr. Posenau
    1. Academic Standards and Curriculum Committee Report – Mrs. Schroeder

      The Academic Standards and Curriculum Committee recommends Board approval of the following:

      1. Elementary – New K-5 English Language Arts Program Proposal
      2. High School 2018-2019 – New and Modified Course Proposals
      3. High School 2018-2019 – New Textbooks Proposal

        [Motion; Discussion; Roll Call Vote]

    2. Communications Committee Report 

      The Activity and Communications Reports are provided.

    3. Finance Committee Report

      Opt Out Resolution Consideration Discussion

    4. Personnel Committee Report 

      Consent Agenda  [You have before you the Personnel Report which includes leave of absence, employment, substitute teacher, guest teachers and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

      1. Leave of Absence
        1. Recommend Board approval of the request of Connie Fickes, 6th Grade Teacher at the Middle School, for a full school term medical sabbatical leave starting January 8, 2018, through the end of the first semester of the 2018-2019 school year, as per Policy 338.
        2. Recommend Board approval of the request of Charmanique Gingles, School Nurse at the Middle School and Yorkshire Elementary, for an intermittent FMLA leave of absence starting on or about December 8, 2017.
      2. Employment
        1. Recommend the employment of Alexandra Anderson as Assistant Girls Lacrosse Coach #1 for the 2017-2018 school year at the salary of $2,462 which represents Step 1 of the Extracurricular Salary Schedule.
        2. Recommend the employment of Anthony Billet as Assistant Boys and Girls Track Coach #1 at the salary of $5,704 which represents Step 4 of the Extracurricular Salary Schedule.
        3. Recommend the employment of Katie Diehl as a Long-term Substitute Health and Physical Education Teacher at Indian Rock Elementary, Valley View Elementary and the High School, effective December 19, 2107, through approximately March 8, 2018, at the daily rate of $105.
        4. Recommend the employment of Alexander Gibson as Assistant Girls Lacrosse Coach #2 at the salary of $2,808 which represents Step 3 of the Extracurricular Salary Schedule.
        5. Recommend the employment of Joshua Noll as a Full-time Substitute 6th Grade Teacher at the Middle School, effective on or about January 8, 2018, through the end of the 2017-2018 school year at the salary of $54,625 (B.S. – Step 1) to be prorated based on the issue date of his PA certification.
        6. Recommend the employment of Lori Stambaugh as Assistant Boys and Girls Track Coach #2 at the salary of $4,104 which represents Step 4 of the Extracurricular Salary Schedule.
        7. Recommend the employment of David Turybury as Co-Assistant Softball Coach #1 for the 2017-2018 school year at the salary of $1,744 which represents ½ of Step 3 of the Extracurricular Salary Schedule.
      3. Recommend the employment of the following Substitute Teacher at the daily rate of $100, effective December 19, 2017:

        Joshua Noll

      4. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective December 19, 2017:

        Michael Buono
        Stacey Reed
        Karen Rodski

      5. Recommend Board approval of the following Volunteers for 2017-2018:

        Deborah Coulter
        Rebecca Flynn
        Tiffany Hagmann
        Lori Tanner

    5. Additional Committee Reports
  9. Lincoln Intermediate Unit Board Report 
  10. York Adams Academy Report - Mrs. Freireich
  11. York Adams Tax Bureau Report - Ms. Mason
  12. York County School of Technology - Mrs. Schroeder
  13. Recognition of Visitors
  14. Board Meeting and Committee Schedule
  15. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  16. An Executive Session will be held immediately following the meeting.
  17. Adjournment
     
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